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Xerox 4219/MRP Broadcast fax, Deleting a Phonebook entry, Using the Phonebook to broadcast a fax

Models: 4220/MRP 4219/MRP 4230/MRP

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Deleting a Phonebook entry

OPERATION

the PostScript resolution, enter a new password (limited to 30 characters or less) for the receiving fax printer.

4. Press F10 for the Phonebook to activate your changes.

Deleting a Phonebook entry

Follow this procedure to delete an entry:

1.Use the arrow keys to highlight the entry to delete.

2.Press Delete.

A confirmation screen appears.

3.Do one of the following:

·Press Enter to verify deletion of this entry.

·Press Esc to cancel the deletion and return to the Fax Phonebook screen.

Broadcast fax

A broadcast fax allows you to send a fax to multiple recipients in your Phonebook. The fax software offers two ways to send a broadcast fax:

·Select an individual entry in the Phonebook

·Use the Group Phonebook.

NNote: To use this feature, a memory-resident PSFAXQ.COM program must be loaded before loading PSFAX. If you chose automatic loading during installation, PSFAXQ.COM loads automatically before PSFAX.COM at the time your computer boots. If you did not chose automatic loading, you must run PSFAXQ.COM before PSFAX.COM in order to use the fax software broadcast features.

Using the Phonebook to broadcast a fax

Follow this procedure to use the phonebook to send a broadcast fax:

1.Press F2 from the Fax Pop-up menu to display the Phonebook.

2.Highlight the entry you want to include in the broadcast fax and press the Spacebar or Ctrl+Enter to select the entry. A triangular mark appears to the left of each entry selected.

To deselect a marked entry, highlight the entry and press Spacebar or Ctrl+Enter.

3.When all the recipients are selected for the broadcast fax, press F10 to return to the Fax Pop-up menu.

A message appears indicating the number of recipients you selected.

4.End the fax. A fax copy is delivered to each recipient selected.

2-6	XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Broadcast fax, Deleting a Phonebook entry, Using the Phonebook to broadcast a fax

Contents

XEROX Xerox MRP Family4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for MS-DOSOperator GuideXerox Corporation 701 S. Aviation Boulevard El Segundo, CAPrinted in the United States of America Publication number 720P12332Safety NoticesU.S.A CanadaDo this Laser safetyOperational safety Do not do this U.S. configuration of ELCI/RCD 1Window 2Reset buttonInternational configuration of ELCI/RCD 1Window 2Reset buttonTable of contents 1. InstallationNotices Introduction3. Administering the fax software 2. OperationFax Setup menu TroubleshootingAppendices IndexPage Introduction About this guideConventions Text conventionsProcedure conventionsÐprinter Procedure conventionsÐMS-DOSKeyboard key Key+key1.Installation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenFunction Telephone Settings screenCode 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Serial port printer connections Initial settingsWindows installations Changing the Windows Installation Loading the fax software in MS-DOSLoad order Installing fax software on a networkUnloading fax software from system memory Timeout settings Printer portINSTALLATION 1-14Using the Fax Pop-upmenu 2.OperationSending a fax from a MS-DOSapplication Pop-upMenu keysPurpose Enter0 through CodeFunction 10.Press F10 to exit the Fax Cover Page Screen Using the Phonebook in MS-DOS Using the Phonebook to send a faxAdding Phonebook entries Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Using the Group Phonebook to broadcast a fax Using the Group Phonebook for a broadcast messageCreating a Group Phonebook entry Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Follow this procedure to send a delayed fax Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesCode FunctionSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Function Changing the outside access codeCode Page 3.Administering the fax software Changing the fax software basic settingsEnabling the Fax Pop-upmenu Changing the hot-keycombination examplePrinting and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Fax machine identification Transmission Status ReportsNumber of retries NNotesEditing fax timeout settings Automatic Activity Report Y/NTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionThe Edit Fax Printer Password screen appears Using the Fax Manager utility Displaying and editing the fax queue2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFigure 4-1. Fax Setup menu FAX SETUP MENUFigure 4-2. Send/Receive Setup submenus FAX SETUP MENUTray 1 is the default if Tray 4 is not present 0 is the defaultFax setup item descriptions Clock SetupFax Mode DateSend Setup Transmission ResolutionTime Time HR MINReceive Setup Automatic Tray Switching·Enable Header·Top Tray Fax setup configuration examplesOutput Destination 2. Press the Enter key Setting the date Setting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration 4-12 FAX SETUP MENUMAIN MENU 1.PRINT MODE 5.Troubleshooting Fax software error messagesPage Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesResult/Reason ActionFax Setup menu error messages continued Fax Setup menu error messagesResult/Reason ActionPrinter Configuration Report Fax Setup Menu error messagesFax Setup menu error messages continued Result/ReasonSend setup Reports how a fax is to be sent Page Adding a hard disk A.Performance enhancementAdding memory Page B.Related publications Related publicationsXerox MRP Family publications InternationalInternational PublicationU.S. Number LanguageIndex F fax P passwords see also Group PhonebookPage Windows, see Microsoft Windows environment