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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Sending a fax from a Windows application

Models: 4220/MRP 4219/MRP 4230/MRP

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Sending a fax from a Windows application

OPERATION

Sending a fax from a Windows application

Follow these steps to send a fax from a Windows application:

1.Within your Windows application, open the file to fax and select the PRINT command.

If you are faxing in PostScript resolution to another fax printer, it is important that your documents use only those fonts.

N Note: To avoid font substitution and undesired document reformatting, documents faxed to other fax printers should use only the 35 base fonts available to all PostScript fax printers. This note does not apply to documents sent to ordinary fax machines.

2.Make choices in the Print dialog box of the application. Select the entire document, the current page, or a range of pages to fax.

3.Click on OK.

After a moment, the Fax or Print dialog box appears.

4.You have the option of selecting the To Name box and typing the recipient name. This name is inserted on the Fax Confirmation dialog box and cover page if you use one.

5.Click on the Fax Number box and type the destination fax number. Include any special access codes needed to dial the fax number. These are added to the outside access codes (if any) you specified during installation.

6.To use a cover page, select the Cover Page check box. An ªXª in the check box indicates that a cover page is used.

2-12	XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Sending a fax from a Windows application

Contents

4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP XEROXXerox MRP Family Fax Modem for MS-DOSOperator GuidePrinted in the United States of America Xerox Corporation 701 S. Aviation BoulevardEl Segundo, CA Publication number 720P12332U.S.A SafetyNotices CanadaDo this Laser safetyOperational safety Do not do this International configuration of ELCI/RCD 1Window U.S. configuration of ELCI/RCD 1Window2Reset button 2Reset buttonNotices Table of contents1. Installation Introduction3. Administering the fax software 2. OperationAppendices Fax Setup menuTroubleshooting IndexPage Conventions IntroductionAbout this guide Text conventionsKeyboard key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Key+key1.Installation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenFunction Telephone Settings screenCode 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Serial port printer connections Initial settingsWindows installations Changing the Windows Installation Loading the fax software in MS-DOSLoad order Installing fax software on a networkUnloading fax software from system memory INSTALLATION Timeout settingsPrinter port 1-14Using the Fax Pop-upmenu 2.OperationPurpose Sending a fax from a MS-DOSapplicationPop-upMenu keys Enter0 through CodeFunction 10.Press F10 to exit the Fax Cover Page Screen Adding Phonebook entries Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Creating a Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Follow this procedure to send a delayed fax Fax job resolution Setting outside access codesCode Using fax software in WindowsMaking choices in the fax software dialog boxes FunctionSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Function Changing the outside access codeCode Page 3.Administering the fax software Changing the fax software basic settingsEnabling the Fax Pop-upmenu Changing the hot-keycombination examplePrinting and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Number of retries Fax machine identificationTransmission Status Reports NNotesTimestamp each fax Y/N Editing fax timeout settingsAutomatic Activity Report Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionThe Edit Fax Printer Password screen appears Using the Fax Manager utility Displaying and editing the fax queue2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFigure 4-1. Fax Setup menu FAX SETUP MENUTray 1 is the default if Tray 4 is not present Figure 4-2. Send/Receive Setup submenusFAX SETUP MENU 0 is the defaultFax Mode Fax setup item descriptionsClock Setup DateTime Send SetupTransmission Resolution Time HR MIN·Enable Receive SetupAutomatic Tray Switching Header·Top Tray Fax setup configuration examplesOutput Destination 2. Press the Enter key Setting the date Setting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration 4-12 FAX SETUP MENUMAIN MENU 1.PRINT MODE 5.Troubleshooting Fax software error messagesPage Problems encountered when using the fax software Result/Reason Fax Setup menu error messagesFax Setup menu error messages ActionResult/Reason Fax Setup menu error messages continuedFax Setup menu error messages ActionFax Setup menu error messages continued Printer Configuration ReportFax Setup Menu error messages Result/ReasonSend setup Reports how a fax is to be sent Page Adding a hard disk A.Performance enhancementAdding memory Page Xerox MRP Family publications B.Related publicationsRelated publications InternationalU.S. Number InternationalPublication LanguageIndex F fax P passwords see also Group PhonebookPage Windows, see Microsoft Windows environment