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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Using the Phonebook for broadcast fax

Models: 4220/MRP 4219/MRP 4230/MRP

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Using the Phonebook for broadcast fax

OPERATION

2.Click on New to display the Add a New Phonebook Entry dialog box.

3.Enter the name, company name, and the fax number of the recipient being added to the Phonebook. To move between fields, press the Tab key or use the mouse.

Using the Phonebook for broadcast fax

PSFAXQ.COM must be loaded before starting Windows to send a broadcast fax.

1.Prepare the document to be faxed from your Windows application. When the document is ready to be faxed, issue the PRINT command in the Windows application.

2.Click on Phonebook from the Fax or Print dialog box. The Phonebook dialog box displays.

3.Do one of the following:

·Select recipients from your Phonebook by clicking on each one.

·Highlight each entry you want to select with the arrow key, and press Spacebar to select it.

4.Click OK after you have selected all broadcast fax recipients.

The broadcast fax starts immediately if you have not chosen to use a cover page.

If you have chosen to use a cover page, the Cover Page dialog box appears.

5.Fill in the fields as desired.

6.Click Start Fax.

Each broadcast fax recipient receives the same cover page with the appropriate name and company name filled in.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Using the Phonebook for broadcast fax

Contents

Xerox MRP Family XEROX4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for MS-DOSOperator GuideEl Segundo, CA Xerox Corporation 701 S. Aviation BoulevardPrinted in the United States of America Publication number 720P12332Notices SafetyU.S.A CanadaDo this Laser safetyOperational safety Do not do this 2Reset button U.S. configuration of ELCI/RCD 1WindowInternational configuration of ELCI/RCD 1Window 2Reset button1. Installation Table of contentsNotices Introduction2. Operation 3. Administering the fax softwareTroubleshooting Fax Setup menuAppendices IndexPage About this guide IntroductionConventions Text conventionsProcedure conventionsÐMS-DOS Procedure conventionsÐprinterKeyboard key Key+keyFax printer utility 1.InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionFunction Telephone Settings screenCode 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Serial port printer connections Initial settingsWindows installations Loading the fax software in MS-DOS Changing the Windows InstallationLoad order Installing fax software on a networkUnloading fax software from system memory Printer port Timeout settingsINSTALLATION 1-142.Operation Using the Fax Pop-upmenuPop-upMenu keys Sending a fax from a MS-DOSapplicationPurpose Enter0 through CodeFunction 10.Press F10 to exit the Fax Cover Page Screen Using the Phonebook to send a fax Using the Phonebook in MS-DOSAdding Phonebook entries Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Using the Group Phonebook for a broadcast message Using the Group Phonebook to broadcast a faxCreating a Group Phonebook entry Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Follow this procedure to send a delayed fax Setting outside access codes Fax job resolutionMaking choices in the fax software dialog boxes Using fax software in WindowsCode FunctionSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Function Changing the outside access codeCode Page Changing the fax software basic settings 3.Administering the fax softwareChanging the hot-keycombination example Enabling the Fax Pop-upmenuPrinting and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Transmission Status Reports Fax machine identificationNumber of retries NNotesAutomatic Activity Report Y/N Editing fax timeout settingsTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordThe Edit Fax Printer Password screen appears Displaying and editing the fax queue Using the Fax Manager utility2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFAX SETUP MENU Figure 4-1. Fax Setup menuFAX SETUP MENU Figure 4-2. Send/Receive Setup submenusTray 1 is the default if Tray 4 is not present 0 is the defaultClock Setup Fax setup item descriptionsFax Mode DateTransmission Resolution Send SetupTime Time HR MINAutomatic Tray Switching Receive Setup·Enable Header·Top Tray Fax setup configuration examplesOutput Destination 2. Press the Enter key Setting the date Setting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration 4-12 FAX SETUP MENUMAIN MENU 1.PRINT MODE Fax software error messages 5.TroubleshootingPage Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesResult/Reason ActionFax Setup menu error messages Fax Setup menu error messages continuedResult/Reason ActionFax Setup Menu error messages Printer Configuration ReportFax Setup menu error messages continued Result/ReasonSend setup Reports how a fax is to be sent Page Adding a hard disk A.Performance enhancementAdding memory Page Related publications B.Related publicationsXerox MRP Family publications InternationalPublication InternationalU.S. Number LanguageIndex F fax see also Group Phonebook P passwordsPage Windows, see Microsoft Windows environment