Brother FAX-T98 Message Manager

8 - 1 MESSAGE MANAGER

Message Manager Mode

Message Manager Mode allows you to store incoming fax and voice

messages in a flexible memory. The memory stores 15 minutes of

voice messages, or up to 20 pages of fax messages. The actual

number of pages stored in memory varies dependin g on the content

and the resolution used. Memory is shared between fax and voi ce

messages, which are stored on a “first-come, first-served” basis. Any

voice or fax message can be retrieved remotely.

You must record an Outgoing Message in order to use the Message

Manager Mode. (See Recording the Message Manager’s Outgoing

Message (TAD MESSAGE) on page 8-4.)

Setting Up Message Mana ger

You must set up Message Manager in the following order:

Set the Message Store.

Record the Message Manager’s Outgoing Message (TAD

MESSAGE).

Activate Message Manager (TAD) Mode by pressing .

Message Manager

Contents

Main APPROVAL INFORMATION Compilation and Publication Notic e Page Safety precautions To use the fax machine safely Save these instructions for later reference. WARNING Page Choosing a location Quick Reference Guide Page Table of Contents Page Page Page Page Page Using this Guide Finding information Symbols used in this Guide Introduction Part names and functions Front view Rear view FAX-T98 control panel overview 1 LCD (Liquid Crystal Display) 2 Stop 3 8 Dial Pad 9 Start/Copy : Redial/Pause A Speaker Phone B C Ribbon D E F G About fax machines Fax tones and handshake Page Connections Connecting an external telephone Connecting an external teleph one answering device (TAD) Sequence Page Recording outgoing message (OGM) on an external TAD Using extension telephones (For U.K. only) Page Multi-Line Connections (PABX) If you are Installing the Fax machine to Work with a PABX Custom features on your phone line About paper Handling and using special pape r Paper Page User-friendly programming Menu table Memory Storage On-Screen Programming Navigation keys Page ON-SCREEN PROGRAMMING 3 - 4 To access the menu, press Menu/ Set. 3 - 5 ON-SCREEN PROGRAMMING The factory setting (option) is shown in bold. To access the menu, press Menu/Se t. ON-SCREEN PROGRAMMING 3 - 6 3 - 7 ON-SCREEN PROGRAMMING The factory setting (option) is shown in bold. ON-SCREEN PROGRAMMING 3 - 8 Getting started Setting Tone or Pulse dialling m ode Setting the Date and Time Initial Setup Setting the Station ID Page Page Setting the Beeper Volume Setting the Speaker Volume Setting the Ring Volume PABX and TRANSFER Setting the Clock Change Melody Settings Setting the Ring Pattern Setting the Music on Hold 5 - 1 SETUP RECEIVE Basic receiving operations Setup Receive To select or change your Receive Mode Setting the Ring Delay Setting the F/T Ring Time (FAX/TEL mode only) Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) Fax Detect Printing a reduced incoming fax Reception into memory Receiving a fax at the end of a conversation Advanced receiving operations Operation from extension telephones 5 1 For FAX/TEL mode only Remote Call Transfer To transfer a telephone call to the fax machine Changing Remote Codes Polling Page Sequential Polling Telephone Services Caller ID (Caller IDentification) (U .K. Only) Advantages of Caller ID For Business At Home Set the Caller ID to ON How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings The Caller ID is Stored in Your Machines Memory Selecting a Caller ID from the Mem ory for Call Reply To Activate Certain Network Services When Using Call Reply Page BT Call Sign (For U.K. Only) To enable the machine to work with BT Call Sign (Only with your external phone) Setup Send How to dial How to fax Manual transmission Page Basic sending operations Sending faxes using multiple settings Contrast Fax resolution Resolution Multiple Resolution Transmission Manual and automatic fax redial Cancelling a job while scanning , dialling and sending the document Cancelling a scheduled job Advanced sending operations Electronic Cover Page Page Page Page Overseas Mode Call Reservation Delayed Fax Setting up Polled Transmission (Standard) Setup for Polling Transmit with Secure Code Memory Transmission Out of memory message Broadcasting Page Storing Tel-Index Numbers for Index Setup Index for Easy Dialling Page Page Page Dialling options Manual dialling On Hook Dialling Search Answering Calls with the Speakerphon e Mute Pause Redial (Tel) Redial (Fax) Page Message Manager Message Manager Mode Setting Up Message Mana ger Flexible Memory Settings (Message Store) Page Page Page Activating Message Mana ger Mode Message Indicator What Happens When the Memory Is Full... Playing Voice Messages # Printing a Fax Message Backup Printing Option Erasing Messages Setting the Maximum Time for Incoming Messages Setting the Toll Saver ICM Recording Monitor Recording a Conversation Fax Forwarding/Paging Programming a Fax Fo rwarding Number Recording the Paging Outgoing Message (OGM) Programming the Paging Number Remote Retrieval Changing the Remote Acce ss Code Remote Control Commands Page Page Page Page Printing reports Setting Reports To Print a Report Printing reports Customizing the Transmissi on Verification (Xmit) Report Setting the Journal Period Using the fax machine as a copier Copy operations Making copies Making a single copy Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge Resolution .... Important information Important Safety Instructions Page Page Page 12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE Troubleshooting Error messages Troubleshooting and routine maintenance TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2 Page Page NO! YES! TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6 If you are having difficulty with the fax machine 12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to improve print quality Page Routine maintenance Changing the ribbon Page Page Page Packing and shipping the Fax machine G Glossary Start/Copy Page S General Copy Specifications Fax Index A B C D G H I J L R S T V A - 1 Accessory List C CCESS A ONTROL A - 2 Changing Remote Access Code Remote Commands Listen to Voice Messages Erase All Voice Messages