Multi-Line Connections Pabx | Brother FAX-T98 guide

Multi-Line Connections (PABX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the Fax machine for you. It is advisable to have a separate line for the Fax machine. You can then leave the Fax machine in FAX ONLY mode to receive faxes any time of day or night.

If the Fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the Fax machine cannot be made.

If you are Installing the Fax machine to Work with a PABX

1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

Custom features on your phone line

If you have Voice Mail, Call Waiting, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine. (See Custom features on a single line. on page 12-7.)

INTRODUCTION 1 - 15

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Brother FAX-T98 manual Multi-Line Connections Pabx, Custom features on your phone line

Contents

USER’S Guide Compilation and Publication Notice Approval InformationPage To use the fax machine safely Safety precautions Iii Choosing a location Quick Reference Guide Start/Copy Message Manager Making copiesPress Play/Record Printing a Fax Message 1 Press Play/Record Table of Contents Message Caller ID Appears on the Display Setup Index for Easy Dialling Important information 11-1 12-1 Symbols used in this Guide Using this GuideIntroduction Finding information Front view Part names and functions Rear view FAX-T98 control panel overview Receive Mode Digital TAD Start/Copy Ribbon Fax tones and handshake About fax machines ECM Error Correction Mode Connections Connecting an external telephone Sequence Connecting an external telephone answering device TAD Connections Recording outgoing message OGM on an external TAD Using extension telephones For U.K. only Introduction Multi-Line Connections Pabx Custom features on your phone lineIf you are Installing the Fax machine to Work with a Pabx Paper specifications for the paper tray Handling and using special paperPaper About paper To load paper How to load paper User-friendly programming On-Screen ProgrammingMenu table Memory Storage Navigation keys Press Menu/Set Factory setting option is shown in bold To select To accept Setup Send Delayed FAX Setup TAD Message Store Setup Melody Ring Pattern Signal Setting Tone or Pulse dialling mode Initial SetupSetting the Date and Time Getting started Setting the Station ID Inserting spaces Entering text Repeating letters Special characters and symbolsMaking corrections Setting the Ring Volume Setting the Beeper VolumeSetting the Speaker Volume Pabx and Transfer Setting Pabx Setting the Clock Change Setting the Music on Hold Melody SettingsSetting the Ring Pattern Basic receiving operations Setup ReceiveChoosing the Receive Mode To select or change your Receive Mode 1 Press Receive Mode Setting the F/T Ring Time FAX/TEL mode only Setting the Ring Delay Recording the Fax/Tel Outgoing Announcement F/T Message Fax Detect Printing a reduced incoming fax Start/Copy Reception into memoryReceiving a fax at the end of a conversation Operation from extension telephones For FAX/TEL mode onlyAdvanced receiving operations To transfer a telephone call to the fax machine Remote Call Transfer To change Remote Codes 1 Press Menu/Set, 2 Changing Remote Codes Secure Polling Setting up Polling ReceivePolling Press Start/Copy Setup Delayed Polling Receive Setup for Polling Receive with Secure Code Press Start/Copy Sequential Polling Caller ID Caller IDentification U.K. Only Telephone ServicesAdvantages of Caller ID For Business How Does the Caller ID Work? Caller ID Appears on the Display When Your Telephone RingsSet the Caller ID to on Selecting a Caller ID from the Memory for Call Reply Caller ID is Stored in Your Machine’s Memory Selecting a Caller ID from the Memory for Call Reply To Activate Certain Network Services When Using Call Reply Printing Caller ID List Call Reply to DDI numbers via Caller IDClearing the Caller ID Stored in Memory BT Call Sign For U.K. Only How to dial Setup SendManual dialling Search Phone How to faxAutomatic transmission Manual transmission Sending a fax at the end of a conversation Contrast Sending faxes using multiple settingsBasic sending operations Multiple Resolution Transmission Fax resolution Manual and automatic fax redial Cancelling a scheduled job Electronic Cover Advanced sending operations Cover Page for Next Fax Only Always send Cover Using a printed Cover Setup Send 6 Overseas Mode Call Reservation Print Sample Call Back Message Delayed Fax Setting up Polled Transmission Standard Setup for Polling Transmit with Secure Code Memory Transmission Broadcasting Out of memory message Interrupting Delayed Fax and Polled Transmit jobs Storing Tel-Index Numbers for Index Setup Index for Easy Dialling Changing Tel Index Numbers for Index Storing Groups When you erase the numbers Press Menu/Set When you change a Group nameWhen you add the numbers to a Group Changing the Numbers for Groups Press Speaker Phone Dialling optionsOn Hook Dialling Mute Answering Calls with the Speakerphone Redial Tel PauseRedial Fax Press Speaker Phone Press Redial/Pause Tone or Pulse Message Manager Message Manager ModeSetting Up Message Manager Flexible Memory Settings Message Store Setting the Message Store Recording the Message Manager’s Outgoing Message TAD Message Erasing the Outgoing Message OGM Listening to the Outgoing Message OGM 1 Press Menu/Set, 8 Message Indicator Activating Message Manager Mode Playing Voice Messages What Happens When the Memory Is Full Printing a Fax Message Backup Printing Option To erase messages all at once Erasing MessagesTo erase voice messages individually Setting the Toll Saver Setting the Maximum Time for Incoming Messages Recording a Conversation ICM Recording Monitor Programming a Fax Forwarding Number Fax Forwarding/Paging Programming the Paging Number Recording the Paging Outgoing Message OGM Remote Retrieval Using the Remote Access Code Changing the Remote Access Code Erase all ICM Remote Control Commands Remote control commands Detail Operation Changing Fax Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Printing reports Setting ReportsPrinting reports To Print a Report Customizing the Transmission Verification Xmit Report Setting the Journal Period Copy operations Using the fax machine as a copierMaking copies Making a single copy To start copying now without enlarging or reducing, press Important information Important Safety Instructions Important Information 11 11 3 Important Information Trademarks Error messages Troubleshooting and routine maintenanceTroubleshooting Troubleshooting and Routine Maintenance 12 Document Jam Printer Jam or Paper Jam Paper Jam YES Difficulty Suggestions If you are having difficulty with the fax machine 12 7 Troubleshooting and Routine Maintenance Page Install the printing cartridge. See Changing the ribbon on Cleaning the scanner Routine maintenance Changing the ribbon Blue Gear 12 13 Troubleshooting and Routine Maintenance Troubleshooting and Routine Maintenance 12 Packing and shipping the Fax machine Glossary Delayed Fax Sends your fax at a later time that day Glossary G Copy SpecificationsGeneral Out of Paper Reception Fax OUT of Memory Index Function Selection Table 3-8 Gray scale FAX only FAX/TEL Manual Tadmgs MGR Retrieve a Fax Accessory List Remote Commands UK/IRE Version a