Erasing Messages, To erase messages all at once | Brother FAX-T98

Erasing Messages

If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually.

You can erase voice messages individually, or all at once.

To erase voice messages individually

1 Press Play/Record. The machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

2

3

4

To erase a specific message, press Erase immediately after the two short beeps, or while the message is playing. The screen prompts:

Press 1 to erase the message.

—OR—

Press 2 to exit without erasing. Press Stop.

ERASE THIS MSG.? 1.YES 2.NO

To erase messages all at once

1 Press Erase. The screen prompts	ERASE ALL VOICE?
you to choose what kind of	SELECT ↑ ↓ & SET
messages you want to erase.

2 Press or to select erasing all voice messages (ALL VOICE), all document messages (ALL DOC.), or all messages—both voice and fax—(ALL MSG).

Press Menu/Set.

3 Press 1 to erase.

—OR—

Press 2 to exit without erasing.

8 - 9 MESSAGE MANAGER

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Brother FAX-T98 manual Erasing Messages, To erase voice messages individually, To erase messages all at once

Contents

USER’S Guide Approval Information Compilation and Publication NoticePage Safety precautions To use the fax machine safely Iii Choosing a location Quick Reference Guide Making copies Start/Copy Message ManagerPress Play/Record Printing a Fax Message 1 Press Play/Record Table of Contents Message Caller ID Appears on the Display Setup Index for Easy Dialling Important information 11-1 12-1 Using this Guide Symbols used in this GuideIntroduction Finding information Part names and functions Front view Rear view Receive Mode Digital TAD FAX-T98 control panel overview Start/Copy Ribbon About fax machines Fax tones and handshake ECM Error Correction Mode Connecting an external telephone Connections Connecting an external telephone answering device TAD Sequence Connections Recording outgoing message OGM on an external TAD Using extension telephones For U.K. only Introduction Multi-Line Connections Pabx Custom features on your phone lineIf you are Installing the Fax machine to Work with a Pabx Handling and using special paper Paper specifications for the paper trayPaper About paper How to load paper To load paper On-Screen Programming User-friendly programmingMenu table Memory Storage Navigation keys Press Menu/Set Factory setting option is shown in bold To select To accept Setup Send Delayed FAX Setup TAD Message Store Setup Melody Ring Pattern Signal Initial Setup Setting Tone or Pulse dialling modeSetting the Date and Time Getting started Setting the Station ID Entering text Inserting spaces Repeating letters Special characters and symbolsMaking corrections Setting the Ring Volume Setting the Beeper VolumeSetting the Speaker Volume Setting Pabx Pabx and Transfer Setting the Clock Change Setting the Music on Hold Melody SettingsSetting the Ring Pattern Basic receiving operations Setup ReceiveChoosing the Receive Mode To select or change your Receive Mode 1 Press Receive Mode Setting the Ring Delay Setting the F/T Ring Time FAX/TEL mode only Recording the Fax/Tel Outgoing Announcement F/T Message Fax Detect Printing a reduced incoming fax Start/Copy Reception into memoryReceiving a fax at the end of a conversation Operation from extension telephones For FAX/TEL mode onlyAdvanced receiving operations Remote Call Transfer To transfer a telephone call to the fax machine Changing Remote Codes To change Remote Codes 1 Press Menu/Set, 2 Secure Polling Setting up Polling ReceivePolling Setup for Polling Receive with Secure Code Press Start/Copy Setup Delayed Polling Receive Sequential Polling Press Start/Copy Telephone Services Caller ID Caller IDentification U.K. OnlyAdvantages of Caller ID For Business How Does the Caller ID Work? Caller ID Appears on the Display When Your Telephone RingsSet the Caller ID to on Caller ID is Stored in Your Machine’s Memory Selecting a Caller ID from the Memory for Call Reply Selecting a Caller ID from the Memory for Call Reply To Activate Certain Network Services When Using Call Reply Printing Caller ID List Call Reply to DDI numbers via Caller IDClearing the Caller ID Stored in Memory BT Call Sign For U.K. Only Setup Send How to dialManual dialling Search Phone How to faxAutomatic transmission Manual transmission Sending a fax at the end of a conversation Contrast Sending faxes using multiple settingsBasic sending operations Fax resolution Multiple Resolution Transmission Manual and automatic fax redial Cancelling a scheduled job Advanced sending operations Electronic Cover Cover Page for Next Fax Only Using a printed Cover Always send Cover Setup Send 6 Overseas Mode Call Reservation Delayed Fax Print Sample Call Back Message Setting up Polled Transmission Standard Setup for Polling Transmit with Secure Code Memory Transmission Out of memory message Broadcasting Interrupting Delayed Fax and Polled Transmit jobs Setup Index for Easy Dialling Storing Tel-Index Numbers for Index Changing Tel Index Numbers for Index Storing Groups Press Menu/Set When you change a Group name When you erase the numbersWhen you add the numbers to a Group Changing the Numbers for Groups Press Speaker Phone Dialling optionsOn Hook Dialling Answering Calls with the Speakerphone Mute Pause Redial TelRedial Fax Press Speaker Phone Press Redial/Pause Tone or Pulse Message Manager Message Manager ModeSetting Up Message Manager Flexible Memory Settings Message Store Setting the Message Store Recording the Message Manager’s Outgoing Message TAD Message Listening to the Outgoing Message OGM 1 Press Menu/Set, 8 Erasing the Outgoing Message OGM Activating Message Manager Mode Message Indicator What Happens When the Memory Is Full Playing Voice Messages Backup Printing Option Printing a Fax Message To erase messages all at once Erasing MessagesTo erase voice messages individually Setting the Maximum Time for Incoming Messages Setting the Toll Saver ICM Recording Monitor Recording a Conversation Fax Forwarding/Paging Programming a Fax Forwarding Number Recording the Paging Outgoing Message OGM Programming the Paging Number Using the Remote Access Code Remote Retrieval Changing the Remote Access Code Remote Control Commands Erase all ICM Remote control commands Detail Operation Changing Fax Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Setting Reports Printing reportsPrinting reports To Print a Report Customizing the Transmission Verification Xmit Report Setting the Journal Period Copy operations Using the fax machine as a copierMaking copies Making a single copy To start copying now without enlarging or reducing, press Important Safety Instructions Important information Important Information 11 11 3 Important Information Trademarks Error messages Troubleshooting and routine maintenanceTroubleshooting Troubleshooting and Routine Maintenance 12 Printer Jam or Paper Jam Document Jam Paper Jam YES If you are having difficulty with the fax machine Difficulty Suggestions 12 7 Troubleshooting and Routine Maintenance Page Install the printing cartridge. See Changing the ribbon on Routine maintenance Cleaning the scanner Changing the ribbon Blue Gear 12 13 Troubleshooting and Routine Maintenance Troubleshooting and Routine Maintenance 12 Packing and shipping the Fax machine Glossary Delayed Fax Sends your fax at a later time that day Glossary G Copy SpecificationsGeneral Fax Out of Paper Reception Index OUT of Memory Function Selection Table 3-8 Gray scale FAX only FAX/TEL Manual Tadmgs MGR Accessory List Retrieve a Fax Remote Commands UK/IRE Version a