Visit us on the World Wide Web | Brother MFC 4300 guide

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and will void your warranty.

LH0550001 Printed in China

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Brother MFC 4300 owner manual Visit us on the World Wide Web

Contents

Manual If You Need to Call Customer Service Brother Numbers Ordering Accessories and Supplies Description USA and Canada Compilation and Publication Notice What to do if you think your Product is defective Location of store Canada Only Automatic Transmission Quick Reference GuideSending Faxes Sending a Cover Making Copies Table of Contents Initial Setup Setup ReceiveOn-Screen Programming Setup Send Auto Dial Numbers and Dialing Options Remote Fax OptionsPrinting Reports Setting Up Brother MFC and PC to Work Together 11-1 Making Copies 10-1For DOS Users 12-1 Using the Brother MFC as a Printer 13-1 Using Automatic E-Mail Printing 14-1 Troubleshooting and Routine Maintenance 15-1 Glossary Specifications Index Remote Retrieval Access CardImportant Information 1Introduction Using This ManualTest Sheet Procedures USA Only Finding Information MFC 4300 Control Panel Overview When you press these keys ECM Error Correction Mode About Fax MachinesFax Tones and Handshake 2Assembly and Connections Packing ListMake sure you have the following items No ! no ! no Choosing a Location Assembly Installing the Drum Unit Assembly With Toner Cartridge S S E M B L Y a N D C O N N E C T I O N S Setting Up the MFC Loading Paper Acceptable Paper Paper Type Paper Size Cut Sheet Envelopes Paper Capacity of FeederManual Feed Slot Loading One Sheet of Paper Connecting an External Telephone Answering Device TAD SequenceConnections Connecting an External Telephone Recording Outgoing Message on External TAD Two-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall Outlets Two-Line External TAD Custom Features on a Single Line If you are installing the MFC to work with a PBXMulti-Line Connections PBX Function Mode 3On-Screen ProgrammingUser-Friendly Programming Alternating Displays Function Selection TableFax Functions Auto Letter Setup Send Standard SET Auto Dial Printer Functions Print Options Setting Station ID 4Initial SetupSetting Date and Time Getting Started DIALINGTONE? Setting Tone/Pulse Dialing Canada OnlyEntering Text Select SET Making corrections Special characters and symbolsInserting spaces Repeating letters Setting Beeper Volume Setting the Handset Volume Setting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory Storage Sleep Mode Delayed TimerEnter & SET SET TIME=1700 5Setup Receive Select Receive ModeBasic Receiving Operations Setting Ring Delay To select or change your Receive ModeFAX only FAX/TEL Tadanswer Mach Manual Setting FAX/TEL F/T Ring Time Easy ReceiveRing TIME20 SEC Printing a Reduced Incoming Document ReductionRecommended Reductions Toner Save Setting Paper SizeSetting the Print Density Paper Change Reduction 1.YES 2.NO Operation from Extension Telephone or External Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote Codes Polling Setting Up Polling ReceiveSetting Up Sequential Polling Receive Set Canceling a Scheduled Job Printing a Fax in MemoryRemaining Jobs Telephone Services Distinctive Ring Ring Pattern Rings Caller ID Viewing Caller ID ListPrinting Caller ID List Call Waiting Caller ID Using the ADF Automatic Document Feeder 6Setup SendSending Faxes Using Multiple Settings Before You Begin Dual Access Manual and Automatic Fax Redial Real Time TX Real Time TransmissionChecking the Jobs Status Realtime TXON? Basic Sending Operations Composing Electronic CoverComment OFF Please Call Urgent Confidential Coverpg Setup Coverpage MSGCover Page for Next Fax Only Using a Printed Cover Always Send CoverCOVERPAGEOFF? Resolution Overseas ModeOverseas Mode Call Reservation Print Sample Call Back MessageCall Reserveoff Delayed Fax DOC 2.MEMORY Setting Up Polled TransmitPolled TXOFF? Select Insert Original 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers SPEED-DIAL? # Storing Speed Dial NumbersChanging One Touch and Speed Dial Numbers Enter & SET Name Select ONE-TOUCH Setting Up Groups for BroadcastingSetup Groupgo Enter SET T O D I a L N U M B E R S a N D D I a L I N G O P T I O N S Search Dialing Access Codes and Credit Card NumbersSpeed Dialing Hook Broadcasting Press BroadcastPage Programming a Fax Forwarding Number 8Remote Fax OptionsFax Forwarding/Paging FWD# Setting Fax Storage Programming Paging NumberFor example, 1 8 0 0 5 5 5 1 2 3 4 # # Remote Retrieval Changing Remote Retrieval Access CodeUsing Remote Retrieval Access Code Long beep-Fax messages No long beeps-No messages Retrieve a fax Remote CommandsChange Receive Mode Check the Receiving Status Retrieving Fax Messages E M O T E F a X O P T I O N S Fax Settings and Activity 9Printing Reports Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Using the MFC as a Copier 10Making CopiesMaking a Single Copy Select & Copy Enlarging and Reducing Copies Press Enlarge/Reduce Before You Install Brother Printer Driver 11Setting Up Brother MFC and PC to Work TogetherUsing the Brother Machine with Your PC Computer Requirements Connecting the Brother Machine to Your PC System you are using For Windows 95 user Using Windows 95, 98, 98SE and MeFor Windows 98, 98SE user For Windows Me user Select Recommended and click Next Page Page Using Windows 2000 Professional Page Page Using Windows NT Workstation Version Select My Computer, and then click Next Click Have Disk Select Not Shared, and then click Next Recommended to Print a Test Page, and then click Finish Using Windows Installing the Brother Software Windows 95/98/98SE/Me/2000 Professional and NT 4.0 UsersPage To Register Your MFC 4300 On-Line USA Only To View On-Line DocumentationClick View Documentation. The following screen will appear To install the printer driver and Brother Software To View Brother Support InformationFor Windows 3.1x Users Page MFC Remote Setup Remote Printer Console Main Program 12For DOS UsersWhat Does the Remote Printer Console Do? Printer Status Monitor Program Installing the Remote Printer Console DOS Using the Remote Printer Console Main Program PCL Remote Printer Console Printer Setup CategoryPrint Setup Section Current Printer Status Information Setup Section Font Configuration Printer Setup Category Printer ConfigurationOther Configuration Direct Access Category Using the Printer Status Monitor Program Console Configuration Category 13Using the Brother MFC as a Printer Special Print Features Printing from Your PC Multi-purpose Sheet FeederTwo-Sided Printing Manual Duplex Loading Envelopes in Multi-Purpose Sheet Feeder Loading More Than One Sheet of Paper Choosing Acceptable Paper Job Cancel KeySimultaneous Printing/Faxing Printer OperationsPage To Access the On-Line Documentation 14Using Automatic E-Mail PrintingMain Features For Windows 95/98/98SE/Me Only 15Troubleshooting and Routine Maintenance Troubleshooting Error Messages USA CanadaWait Cover Open Not Registered MFC SET Cartridge HOT Paper is Jammed in the Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit If You Are Having Difficulty with Your MFC Printing and Receiving Faxes Phone Line or Connections Sending Faxes Handling Incoming Calls General Printing Difficulties DOS Setup Printing Difficulties Setup Printing Difficulties Paper Handling Difficulties Printer JAM Difficulty Suggestions Copy Quality Difficulties Print Quality Difficulties Blurred WhiteExample of Regular Ghost Images Difficulties Setting up the Software For Windows 3.1x Users Bi-directional Parallel Ports nibble and byte modes Brother HL-6/6V/10h/630series/660series/960/1260/ WL-660 HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip NEC SuperScript 610/660 WPSLPT1=1HP LaserJet 4 Plus Epson ActionLaser 1100 Graphics or Text Is Missing When the Document Is Printed Packing and Shipping the MFC Page Routine Maintenance Cleaning the Document Scanner Cleaning the Printer Cleaning the Drum Unit How to Replace the Toner Cartridge Replacing the Toner Cartridge Lever on the toner Old Toner Cartridge New Toner Aluminum Bag Machine and close Top cover Replacing the Drum Unit Cartridge, Do not remove the clear plastic starter sheet Replacing the Toner Cartridge, 16Important Information Standard Telephone and FCC Notices Laser Safety 110-120V Models Only FDA RegulationsManufactured Industry Canada Compliance Statement Canada Only Important-About the Interface Cable MFC 4300 Only P O R T a N T I N F O R M a T I O N When the power cord is damaged or frayed Energy Star Compliance Statement Trademarks 1Glossary Page Page Page Page SSpecifications Fax Printer Electrical and Environment Index N D E FAX only 5-1 FAX/TEL 5-1 Manual Setup printing Remote Retrieval Access Card Remote Retrieval Access Card Changing Remote Retrieval Access Code Equipment Attachment Limitations Visit us on the World Wide Web