1Introduction, Using This Manual | Brother MFC 4300 guide

1 1Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help key. Press Help to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations showing some of the LCD messages.

boldface	Bold typeface identifies a specific key on the MFC control panel.
italics	Italics typeface emphasize an important point, or refer you to related topic.
bubble dot	Bubble Dot typeface identifies the messages on the LCD of the MFC.

Note

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

Test Sheet Procedures (USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See Setting Station ID, page 4-1.)

When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.

In USA:

1-877-268-9575 (fax)

I N T R O D U C T I O N

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Brother MFC 4300 owner manual 1Introduction, Using This Manual, Test Sheet Procedures USA Only, Finding Information

Contents

Manual If You Need to Call Customer Service Brother Numbers Description Ordering Accessories and Supplies Compilation and Publication Notice USA and Canada What to do if you think your Product is defective Location of store Canada Only Sending a Cover Quick Reference GuideSending Faxes Automatic Transmission Making Copies Table of Contents Setup Receive Initial SetupOn-Screen Programming Setup Send Remote Fax Options Auto Dial Numbers and Dialing OptionsPrinting Reports Making Copies 10-1 Setting Up Brother MFC and PC to Work Together 11-1For DOS Users 12-1 Using the Brother MFC as a Printer 13-1 Troubleshooting and Routine Maintenance 15-1 Using Automatic E-Mail Printing 14-1 Index Remote Retrieval Access Card Glossary SpecificationsImportant Information Finding Information Using This ManualTest Sheet Procedures USA Only 1Introduction MFC 4300 Control Panel Overview When you press these keys About Fax Machines ECM Error Correction ModeFax Tones and Handshake Packing List 2Assembly and ConnectionsMake sure you have the following items Choosing a Location No ! no ! no Installing the Drum Unit Assembly With Toner Cartridge Assembly S S E M B L Y a N D C O N N E C T I O N S Setting Up the MFC Loading Paper Paper Type Paper Size Acceptable Paper Loading One Sheet of Paper Paper Capacity of FeederManual Feed Slot Cut Sheet Envelopes Sequence Connecting an External Telephone Answering Device TADConnections Recording Outgoing Message on External TAD Connecting an External Telephone Converting Telephone Wall Outlets Special Line ConsiderationsRoll Over Phone Lines Two-Line Phone System Two-Line External TAD If you are installing the MFC to work with a PBX Custom Features on a Single LineMulti-Line Connections PBX 3On-Screen Programming Function ModeUser-Friendly Programming Function Selection Table Alternating DisplaysFax Functions Letter Auto Standard Setup Send SET Auto Dial Print Options Printer Functions Getting Started 4Initial SetupSetting Date and Time Setting Station ID Select SET Setting Tone/Pulse Dialing Canada OnlyEntering Text DIALINGTONE? Repeating letters Special characters and symbolsInserting spaces Making corrections Setting the Handset Volume Setting Beeper Volume Memory Storage Setting the Speaker VolumeSetting the Ring Volume Setting Volume Amplify Delayed Timer Sleep ModeEnter & SET SET TIME=1700 Select Receive Mode 5Setup ReceiveBasic Receiving Operations To select or change your Receive Mode Setting Ring DelayFAX only FAX/TEL Tadanswer Mach Manual Easy Receive Setting FAX/TEL F/T Ring TimeRing TIME20 SEC Reduction Printing a Reduced Incoming DocumentRecommended Reductions Paper Change Reduction 1.YES 2.NO Setting Paper SizeSetting the Print Density Toner Save Changing Remote Codes For FAX/TEL Mode OnlyAdvanced Receiving Operations Operation from Extension Telephone or External Telephone Set Setting Up Polling ReceiveSetting Up Sequential Polling Receive Polling Printing a Fax in Memory Canceling a Scheduled JobRemaining Jobs Distinctive Ring Telephone Services Ring Pattern Rings Viewing Caller ID List Caller IDPrinting Caller ID List Call Waiting Caller ID Before You Begin 6Setup SendSending Faxes Using Multiple Settings Using the ADF Automatic Document Feeder Manual and Automatic Fax Redial Dual Access Realtime TXON? Real Time TransmissionChecking the Jobs Status Real Time TX Composing Electronic Cover Basic Sending OperationsComment OFF Please Call Urgent Confidential Coverpage MSG Coverpg SetupCover Page for Next Fax Only Always Send Cover Using a Printed CoverCOVERPAGEOFF? Overseas Mode ResolutionOverseas Mode Print Sample Call Back Message Call ReservationCall Reserveoff Delayed Fax Insert Original Setting Up Polled TransmitPolled TXOFF? Select DOC 2.MEMORY Storing Numbers for Easy Dialing 7Auto Dial Numbers and Dialing OptionsStoring One Touch Dial Numbers Enter & SET Name Storing Speed Dial NumbersChanging One Touch and Speed Dial Numbers SPEED-DIAL? # Enter SET Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCH T O D I a L N U M B E R S a N D D I a L I N G O P T I O N S Hook Dialing Access Codes and Credit Card NumbersSpeed Dialing Search Press Broadcast BroadcastingPage FWD# 8Remote Fax OptionsFax Forwarding/Paging Programming a Fax Forwarding Number Programming Paging Number Setting Fax StorageFor example, 1 8 0 0 5 5 5 1 2 3 4 # # Long beep-Fax messages No long beeps-No messages Changing Remote Retrieval Access CodeUsing Remote Retrieval Access Code Remote Retrieval Check the Receiving Status Remote CommandsChange Receive Mode Retrieve a fax Retrieving Fax Messages E M O T E F a X O P T I O N S 9Printing Reports Fax Settings and Activity Activity Report Interval Transmission Verification Xmit ReportINTERVAL? 10Making Copies Using the MFC as a CopierMaking a Single Copy Select & Copy Press Enlarge/Reduce Enlarging and Reducing Copies Computer Requirements 11Setting Up Brother MFC and PC to Work TogetherUsing the Brother Machine with Your PC Before You Install Brother Printer Driver System you are using Connecting the Brother Machine to Your PC For Windows Me user Using Windows 95, 98, 98SE and MeFor Windows 98, 98SE user For Windows 95 user Select Recommended and click Next Page Page Using Windows 2000 Professional Page Page Select My Computer, and then click Next Using Windows NT Workstation Version Click Have Disk Select Not Shared, and then click Next Recommended to Print a Test Page, and then click Finish Using Windows Windows 95/98/98SE/Me/2000 Professional and NT 4.0 Users Installing the Brother SoftwarePage To View On-Line Documentation To Register Your MFC 4300 On-Line USA OnlyClick View Documentation. The following screen will appear To View Brother Support Information To install the printer driver and Brother SoftwareFor Windows 3.1x Users Page MFC Remote Setup Printer Status Monitor Program 12For DOS UsersWhat Does the Remote Printer Console Do? Remote Printer Console Main Program DOS Installing the Remote Printer Console PCL Using the Remote Printer Console Main Program Current Printer Status Information Printer Setup CategoryPrint Setup Section Remote Printer Console Font Configuration Setup Section Direct Access Category Printer ConfigurationOther Configuration Printer Setup Category Console Configuration Category Using the Printer Status Monitor Program Special Print Features 13Using the Brother MFC as a Printer Multi-purpose Sheet Feeder Printing from Your PCTwo-Sided Printing Manual Duplex Loading More Than One Sheet of Paper Loading Envelopes in Multi-Purpose Sheet Feeder Printer Operations Job Cancel KeySimultaneous Printing/Faxing Choosing Acceptable PaperPage For Windows 95/98/98SE/Me Only 14Using Automatic E-Mail PrintingMain Features To Access the On-Line Documentation Troubleshooting 15Troubleshooting and Routine Maintenance USA Canada Error MessagesWait Cover Open MFC Not Registered SET Cartridge HOT Paper is Jammed near the Drum Unit or in the Fuser Unit Paper is Jammed in the Multi-purpose Sheet Feeder Printing and Receiving Faxes If You Are Having Difficulty with Your MFC Sending Faxes Phone Line or Connections Handling Incoming Calls General Printing Difficulties Setup Printing Difficulties DOS Setup Printing Difficulties Printer JAM Paper Handling Difficulties Difficulty Suggestions Print Quality Difficulties Copy Quality Difficulties Ghost Images WhiteExample of Regular Blurred Bi-directional Parallel Ports nibble and byte modes Difficulties Setting up the Software For Windows 3.1x Users HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip Brother HL-6/6V/10h/630series/660series/960/1260/ WL-660 Epson ActionLaser 1100 WPSLPT1=1HP LaserJet 4 Plus NEC SuperScript 610/660 Graphics or Text Is Missing When the Document Is Printed Packing and Shipping the MFC Page Cleaning the Document Scanner Routine Maintenance Cleaning the Printer Cleaning the Drum Unit Replacing the Toner Cartridge How to Replace the Toner Cartridge Lever on the toner Old Toner Cartridge New Toner Aluminum Bag Machine and close Top cover Replacing the Drum Unit Cartridge, Do not remove the clear plastic starter sheet Replacing the Toner Cartridge, Standard Telephone and FCC Notices 16Important Information FDA Regulations Laser Safety 110-120V Models OnlyManufactured Important-About the Interface Cable MFC 4300 Only Industry Canada Compliance Statement Canada Only P O R T a N T I N F O R M a T I O N Energy Star Compliance Statement When the power cord is damaged or frayed Trademarks 1Glossary Page Page Page Page Fax SSpecifications Electrical and Environment Printer Index N D E FAX only 5-1 FAX/TEL 5-1 Manual Setup printing Remote Retrieval Access Card Remote Retrieval Access Card Changing Remote Retrieval Access Code Equipment Attachment Limitations Visit us on the World Wide Web