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Canon B155 manual Recording the outgoing message, Setting Ans. Machine Mode

Models: B155

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Page 33

SETTING UP TO RECEIVE FAXES

Ans. Machine Mode

1

Use Ans. Machine Mode if you have an answering machine connected to the fax.

By setting this mode, you can receive documents automatically, and messages from people calling when you are out.

See p. 15 for details on connecting an answering machine to your fax.

jRecording the outgoing message

When recording a message...

¦Try to keep your message to less than 15 seconds long.

¦In the message tell your callers how to send a fax. Here's a sample message:

″Hello. I'm not in the of®ce right now, but please leave a message after the beep. I'll return your call as soon as possible. If you would like to send a fax, press the start button on your fax after recording your message. Thank you.″

¦Leave a 4-second pause at the beginning of the message (this pause plus the outgoing message should not exceed 15 seconds).

¦Set the answering machine to answer on the ®rst or second ring.

jSetting Ans. Machine Mode

Set Ans. Machine Mode when you have an answering machine connected to your fax, and you are going out.

1		Press [Receive Mode] until	″	Ans. Machine	Receive Mode
			″		Receive Mode
	Mode″ appears on the LCD display.					Ans. Machine Mode
2

		Press [Start/Copy].			Start/Copy
	When this mode is set, the LCD will display the					12:00	AnsMode
	time and ″AnsMode″.					12:00	AnsMode
	time and ″AnsMode″.

jReceiving documents and messages in Ans. Machine Mode

When the fax is set to Ans. Machine Mode, it automatically receives documents, or leaves messages on your answering machine when you are out.

1	Make sure you have connected an answering
	machine to your fax. See p. 15.
2
2	Make sure the fax is set to ″Ans. Machine
	Mode″ (see above).

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Image 33

Canon B155 manual Recording the outgoing message, Setting Ans. Machine Mode

Contents

FAX-B155 + Arrow buttons How to use this Users GuideFeatures WelcomeIii Page For your safety Australia only General PrecautionsPrecautions OthersVii Table of Contents Registering Coded Speed Dialling numbers Using alternative telephone networks UK onlyError codes, messages and solutions Frequently asked questions120 119This page is intentionally blank Setting UP Unpacking Miscellaneous UnpackingRemoving the shipping materials Setting UPAttaching components Paper TrayPaper Tray Cover Attaching the optional handset Connecting the AC power cordSetting the paper size Selecting the right kind of paperLoading the paper Left edge of the stack of paper Align the right edge of the paper stackInsert the paper stack into the paper tray Until it stopsBJ cartridge guidelines Installing the BJ cartridgeHandling the BJ cartridge Installing the BJ Cartridge Installing the BJ cartridgeClose the front cover of the fax PlaceInstalling the BJ Cartridge Connecting to the wall jack Connecting the phone lineConnecting a telephone Connect the end of the telephone cord to the jackConnecting the optional handset Connecting an extension phone or answering machine optionalConnecting the Phone Line Setting the TEL Line Type Fax Only Mode See p Selecting the receiving modeFax/Tel Mode See p Manual Mode See pFax Only Mode Setting Fax Only ModeReceiving documents in Fax Only Mode Setting Fax/Tel Mode Fax/Tel ModeReceiving documents and calls in Fax/Tel Mode Setting UP to Receive FaxesSetting Manual Mode Manual ModeReceiving documents and calls in Manual Mode Press Receive Mode until ″Manual Mode″Setting Ans. Machine Mode Ans. Machine ModeReceiving documents and messages in Ans. Machine Mode Recording the outgoing messageSet your answering machine to answer Preparing to Front view Main components of the faxExtension Front cover SpeakerMain Components of the FAX Rear viewPress Numeric buttons Fax controls Ð the Operation PanelLCD Display FAX Controls Ð the Operation PanelMoving through the main menus Registering your name and numberSelection for the selected menu You can now make a selectionRegistering Your Name and Number Entering a numberAfter selecting or entering a value, press Start/CopyPreparing to USE Your FAX Entering a namePress 2 three times Press . Then, press 2 oncePress Space once Press once. Then, press 6 three timesIdentifying your documents Personalising your faxUsing the day-month-year format DD/MM/YY Enter todays date using the numeric buttonsPress Start/Copy when you nish entering Registering the date and timeUse or to select User Settings Press Start/Copy Enter the time using the numeric buttonsRegistering your telephone/fax number and name New timeEnter your name up to 16 characters using Numeric buttons Press Start/Copy when you nish entering your fax numberUse or to select Enter Your TEL Your nameRegistering One-touch Speed Dialling numbers and names Enter the number up to 50 digits using the numeric buttonsRegistering ONE-TOUCH Speed Dialling Numbers and Names Registering Coded Speed Dialling numbers and names Use or to select Coded DialTo assign additional Coded Speed Dialling Special dialling Dialling through a switchboard PBXLong distance dialling Conrming a dial toneUse or to select PBX Use or to select PSTN/PBX SET05 button is now assigned to the R button You can select Earth CONNECTION, Prefix Or HookingPress Stop Special DiallingUsing alternative telephone networks UK only Attaching the M labelRegistering an alternative telephone network Using Alternative Telephone Networks UK only Dial the other partys fax number Sending with a registered long-distance service05= Registering speed dialling with the M buttonThis page is intentionally blank Handling Types of documents you can scan Preparing documentsSize ThicknessPreparing Documents Loading the documentHandling Documents Adding pages to the documentWhat is resolution Setting the resolution and densitySetting the resolution Density controlThis page is intentionally blank Making Copies Copying documents Enter the number of copies up to 99 using Numeric buttonsSending Faxes Preparing to send a document Sending methodsDialling methods Sending documents Direct SendingManual Sending Sending Faxes Automatic DiallingPress Coded Dial and enter the appropriate Two-digit Coded Speed Dialling codeSending Documents Memory SendingFeed the document face-down into Automatic Document Feeder ADFTo cancel automatic redialling Cancelling SendingRedialling ManualMessages displayed during sending Removing a jammed sheet Clearing document jams ejecting a document from the ADFUse or to select Delayed TX Delayed SendingWait a second for TEL Registration to AppearDelayed Sequential Broadcasting Delayed Sending Cancelling Delayed SendingUse or to select Delayed TX Press Start/Copy Delayed Sending is cancelledSending a document to more than one location Sequential BroadcastingReceiving Receiving documents Receiving documents in Manual ModeReceiving documents in Fax Only Mode Receiving documents in Fax/Tel ModeReceiving Documents Receiving Faxes Receiving documents in Ans. Machine ModeReceiving documents in memory CauseAction Receiving while registering, copying or printing Printing documents in memorySetting the fax for Network Switch Network FAX/TEL Switching Australia onlyUse To select RX Settings Use To select NET. SwitchWhen you hear the telephone call ring pattern Operation for Network Switch SystemWhen you hear the fax call ring pattern triple ring If you want to receive a document without ringSetting the fax Network Network FAX/TEL Switching New Zealand onlyWhen you hear the fax call ring pattern Polling to receive faxes When you hear a high pitch tone, press Start/CopyPolling a fax machine Press Hook and dial the fax number of the fax machineThis page is intentionally blank Settings Activity User menu settings User Settings menu contains the following settings User Menu SettingsRX Settings menu contains the following settings Settings and Activity ReportsHow to change a setting SettingsUse or to select RX Settings Use or to select Incoming RingPress Stop to nish registration and return to Standby modeTEL Registration SettingsReport Settings TX Settings FAX Printer Activity reports How to print a reportPress Report Use or to display the type of report You want to printActivity management report One-touch Speed Dialling list Coded Speed Dialling listActivity Reports TX Sending report Users data listMulti-activity report RX Receiving reportMemory clear report summarises the documents in memory Memory clear reportEnter a four-digit access password using Numeric buttons Use or to select System SettingsRestricting use of the fax Locking the faxEnter the current four-digit access password Changing the access passwordUse or to select on Press Start/Copy Follow steps 1 to 3 on pRestricting USE of the FAX Cancelling the restriction settingFollow steps 1 and 2 on p Use or to select Lock PhoneThis page is intentionally blank 101 100102 103Automatic Document Feeder ADF jams Paper jamsTo remove a jammed document 100To remove jammed paper Recording paper jams101 Paper JamsCleaning the glass scanning window Cleaning the fax exteriorTo clean the glass scanning window Periodic careTo clean the printer area Cleaning the printer area103 Periodic CareSolutions to Common Problems Cleaning the BJ cartridge print headPress Cleaning 104105 Replacing the BJ cartridgeOpen the front cover of the fax Remove the cartridge Insert a new cartridgeCannot send using Error Correction Mode ECM? Frequently asked questionsCannot send a document? Are the images you send or copy spotted or dirty?Cannot receive a document automatically? Frequently Asked QuestionsCannot receive a document manually? 107Print quality poor? Cannot receive using Error Correction Mode ECM?Nothing prints? Are the images you print blotched or uneven?Cannot make a copy? Cannot dial?Multiple sheets feed into the fax Paper is loaded skewed Printing is skewedSending and receiving documents too slow? Cannot get faxes from information services?Nothing shows on the display? 110Print quality problems 111Print Results Most Probable Cause Remedy 112 Error codes, messages and solutions113 Error CODES, Messages and SolutionsOUT of Range 114Case of a power failure During a power failure115 This page is intentionally blank 117 Specications118 Appendix Document sizes119 120 What happens when Fax/Tel Mode is selected121 GlossaryADF CCITT/ITU-TS122 ECMFine PBX 123Photo StandardTTI 124125 Index126 127 This page is intentionally blank