HP 5400C, 4400C manual Making scanned text editable, To create editable text

Models: 5400C 4400C

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Making scanned text editable

You can make text on a scanned image editable. The optical character recognition (OCR) program converts the text to be editable and then places it in a supported word-processing program. Depending on the capabilities of the word-processing program, graphics on a scanned image might be retained or discarded, or the OCR program might try to convert them and they will appear as random characters.

Tip If a block of text appears in Microsoft Word or another word-processing program inside a frame you do not want, double-click the frame border and click Remove Frame or a similar command.

Scanning from HP Precisionscan Pro

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To create editable text

1Choose Scan To from the Scan menu.

2Choose Text File from the Destination pull-down menu, and then click Scan.

3Select a text or text-and-image file format in the Format pull-down menu, and then click Save. See "List of file types" on page 62.

4If the program you select accepts multipage files, you might be asked if you have more pages to scan to this file. Do one of the following:

If this is a one-page item, click Done.

If there are more pages of this item, load the next page in the scanner and click Scan on the computer. Repeat until all pages are scanned. Then, click Done.

The OCR program opens and creates editable text from the scanned image.

Note: You can also save a scanned image and import the image into your OCR program. See "To save a scan for future processing in an OCR program" on page 61.

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HP 5400C, 4400C manual Making scanned text editable, To create editable text

5400C, 4400C specifications

The HP 4400C and HP 5400C are well-regarded models in the realm of HP’s multifunctional printer offerings, establishing themselves as reliable devices for both personal and small office use. These printers blend advanced technology with user-friendly features, setting high standards in the printing industry.

One of the standout features of the HP 4400C is its impressive print resolution, capable of producing vibrant and sharp documents and images at up to 1200 x 1200 dpi. This ensures that every printout boasts clarity and detail, making it an excellent choice for professionals who demand high-quality output in their everyday tasks. The device supports a variety of paper sizes and types, providing versatility for different printing needs.

In terms of printing speed, the HP 4400C achieves output rates of up to 24 pages per minute for black-and-white documents, and approximately 20 pages per minute for color prints. This rapid performance helps enhance productivity, especially in busy office environments. The HP 5400C, on the other hand, offers similar speeds but is enhanced with features that cater to larger workgroups, making it ideal for more demanding printing environments.

Both models support versatile connectivity options, including USB and Ethernet, allowing seamless integration into existing networks. The intuitive control panel and LCD screen enhance user experience, making it easy to navigate settings and monitor print jobs.

Security is also a crucial aspect of these printers, with options for secure printing and job encryption, ensuring sensitive documents remain confidential. The HP 4400C and 5400C are equipped with HP’s advanced paper handling capabilities, featuring multiple input trays that can handle various media types, including envelopes and labels.

In summary, the HP 4400C and HP 5400C multifunction printers offer a robust combination of high-quality printing, speed, and versatility. Their advanced features make them suitable for a range of workflows, from personal use to larger organizational needs, thereby catering to a broad audience. By integrating modern technologies and user-oriented designs, these printers stand out as reliable choices for efficient document management and production.