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E-mailing a scan

When you send e-mail using the E-mail button ( ), the scanner scans the item using default settings optimized for mailing. If you have a supported e-mail program, the scanned image automatically appears as a file attachment in a new e-mail message, which you then address and send.

If your e-mail program is not supported, see Unsupported e-mail programs on this page.

Tip To view the scanned item before you send it, open the file attachment from the new e-mail message.

Scanning from scanner buttons

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Supported e-mail programs

Supported e-mail programs allow the scanner to scan an item as a file and attach it to a new e-mail message. If a scanned image automatically appears as a file attachment in a new e-mail message, your e-mail program is supported.

See "Configuring scanner buttons" on page 35 to check or change which e-mail program is set as the default.

Unsupported e-mail programs

If you are using an unsupported e-mail program, such as the Web- based program Microsoft Hotmail®, the scanner cannot scan items directly into an e-mail message. Instead, the computer can prompt you to save the item as a file before the scanner completes the scan.

To enable the computer to prompt you to save an item as a file, complete the following steps:

1Choose Control Panels from the Apple () menu, and then choose HP Scanjet Controls from the submenu.

2Click the Buttons tab in the HP Scanjet Controls dialog box, and then click the E-mailtab.

3In the Destinations pull-down menu, select a destination. See "Destinations options" on page 37 for more information.

4Select an appropriate type of file for the destination you’ve selected.

5Close the HP Scanjet Controls dialog box.

6Press the E-mail button ( ) and when prompted, save the scan.

After the scan is completed, open an e-mail message and attach the file as you normally do.

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HP 5400C, 4400C manual Mailing a scan, Supported e-mail programs, Unsupported e-mail programs
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5400C, 4400C specifications

The HP 4400C and HP 5400C are well-regarded models in the realm of HP’s multifunctional printer offerings, establishing themselves as reliable devices for both personal and small office use. These printers blend advanced technology with user-friendly features, setting high standards in the printing industry.

One of the standout features of the HP 4400C is its impressive print resolution, capable of producing vibrant and sharp documents and images at up to 1200 x 1200 dpi. This ensures that every printout boasts clarity and detail, making it an excellent choice for professionals who demand high-quality output in their everyday tasks. The device supports a variety of paper sizes and types, providing versatility for different printing needs.

In terms of printing speed, the HP 4400C achieves output rates of up to 24 pages per minute for black-and-white documents, and approximately 20 pages per minute for color prints. This rapid performance helps enhance productivity, especially in busy office environments. The HP 5400C, on the other hand, offers similar speeds but is enhanced with features that cater to larger workgroups, making it ideal for more demanding printing environments.

Both models support versatile connectivity options, including USB and Ethernet, allowing seamless integration into existing networks. The intuitive control panel and LCD screen enhance user experience, making it easy to navigate settings and monitor print jobs.

Security is also a crucial aspect of these printers, with options for secure printing and job encryption, ensuring sensitive documents remain confidential. The HP 4400C and 5400C are equipped with HP’s advanced paper handling capabilities, featuring multiple input trays that can handle various media types, including envelopes and labels.

In summary, the HP 4400C and HP 5400C multifunction printers offer a robust combination of high-quality printing, speed, and versatility. Their advanced features make them suitable for a range of workflows, from personal use to larger organizational needs, thereby catering to a broad audience. By integrating modern technologies and user-oriented designs, these printers stand out as reliable choices for efficient document management and production.
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