HP MFP Sending Software 4.9X manual Send to Workflows, Metadata files, Menu structure

●Configure the Troubleshooting settings.

◦T30 Report

◦Signal Strength

◦Restore

●Select the Reports and Internal Pages you want to receive.

Send to Workflows

This section contains the following topics:

●Configuration overview

●Configure DSS

●Configure the Device

Configuration overview

Workflows, in conjunction with third-party applications, gives device users the ability to send additional information along with the scanned document to a specified location (defined by the third- party application). Prompts can be used to query the device user for specific information. The third- party applications can then retrieve and decipher the information, performing the desired operation on the scanned image.

Metadata files

Metadata files related to Send to Workflow contain information about the user prompts and answers given at the device control panel.

Menu structure

Workflows are arranged in an hierarchical fashion. The top-most level is Groups. The default group is called the Common Device Group and cannot be deleted. Typically, the Common Device Group contains a superset of all workflows. Create additional groups only if you want different devices to present a different list of workflows to the device user. For example, if you wanted the device in the marketing department to present only marketing specific workflows, you might create a Marketing Workflow Group that contained a subset of the workflows (the marketing specific ones). You would then configure the marketing department's device to use the Marketing Workflow Group (see the Send to Workflow settings in Device Configuration). All your other devices would then be configured to use the Common Device Group.

The next Workflow level is Menus. Menus are the first level which are viewable at the device's control panel. Typically, Menus are used to categorize workflows. Within a Menu, you can create another Menu (up to 30 levels deep) or a Form. A Form is where you specify all the necessary details of a Workflow so that it can properly function with a third-party application. Within a Form, you can also specify Prompts, which allow for gathering data from the device user.

ENWW Configuration 89