Enww | HP MFP Sending Software 4.9X manual

22 Chapter 2 Theory of operations

ENWW

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HP MFP Sending Software 4.9X manual Enww

Contents

HP Digital Sending Software Page HP Digital Sending Software Copyright Trademarks Table of contents Pre-installation checklist Installer screens and options Configure DSS Configure the Device 115 123127 Introduction to Digital Sending Digital sending overview Jpeg Tiff Introduction to DSS Features overview Fax Supported devices Legacy device support Logging Embedded Digital Sending vs DSS Differences 1Feature comparison Area Feature Product Groups Feature Benefits Advantages of DSS2What else does DSS allow you to do? Accessible to all devices connected to the DSS server DSS vs Web Jetadmin What is new in DSS 4.91? 3Product improvements in DSSComponent Description Enww Theory of operations DSS Service Components Configuration Utility 1DSS Service Technical DetailTechnical detail DSS-enabled device 2Configuration Utility- Technical Detail 3DSS-enabled devices Technical Detail I.S. OCR engine4I.R.I.S. OCR engine Technical Detail Third-party tools DatabaseLocal Data Store 5Database Technical Detail Remote Configuration Utility Understand licensingDevice firmware Auto-generate license Trial licenseLicensing requirements Node Locking 6License Node Locking Enww Installation and configuration Software requirements Planning the DSS deploymentSystem and environment requirements Hardware requirements Device firmware requirements 2DSS hardware requirements3DSS 4.91 supported device firmware revisions Enww Ports used Feature Type Protocol Port Role of DSS Can it be Changed?Port requirements 4Ports used by DSS Hostname resolution Backup and restore strategyDSS Address Book access for latest generation devices Understand DSS data structures Scaling the DSS server Software capabilities for backup and restoreRestore DSS data Back up DSS data Limitations Features and factors that limit scalabilityLicensing Recommendations Activating licenses 1DSS License Certificate Upgrading from previous products Install licensesTrial or demo license Node locking Device differences Installation Pre-installation checklistInstaller screens and options 3Software Installation Welcome screen Configuration Asterisk Configuration Utility elementsCallout Component Description Exclamation point Outline Add licenses Remove licenses Auto-generated licenses 7Device Configuration tab Device management Enww Add and remove devices Add a device Remove a device Device configuration 12Remove Device dialog box 8Device List icons Understanding the Device ListDevice grouping IconDescription Authentication Configure DSS 9Authentication tab Ldap Server Ldap Server 15LDAP authentication Microsoft Windows 10Authentication tab Microsoft Windows Domain Username Password Determining the Ldap server bind method for Windows Ldap server 11Authentication tab Novell NDS Novell NDS NDS Tree NDS Context Bind prefix Username Password Callout Component Ldap bind Novell NDS configuration12Authentication bind methods Ldap bind methods Search root How to Ldap Configuration To configure the Ldap server Configure the Device 13Authentication subtab Configure Devices tab set Click the Authentication tab General Device configuration 14General subtab on the Configure Devices tab set General subtab 15Addressing subtab Configure Devices tab set Addressing subtabLdap Step Step Using the Ldap setup, and then click Test 16 Log subtab on the Configure Devices tab set Log subtab 16Log subtab on the Configure Devices tab set Preferences subtab 17Preferences subtab on the Configure Devices tab set Immediate reset to defaults Delay reset to defaultsSend to Folder To configure the Send to Folder feature 18Send to Folder tab 26The Send to Folder tab on the Device Configuration tab set 19Send to Folder subtab on the Configure Devices tab set Configuration overviewConfigure the device to use Send To Folder Send to E-mail 27 E-mailtab Configure the e-mail feature on DSS Enable Smtp SSL Protocol Server Requires Authentication Smtp gateways Verifying the Smtp gatewayTo verify the Smtp gateway Enww 29Send to E-mailsubtab in the Configure Devices tab set 21Send to E-mail subtab Configure Devices tab set Select routing type To enable Send to E-mail by using DSS Field ControlSigning and Encryption To enable send to e-mail directly from the Device Send to Fax Analog faxThird-party fax Topcall 22Fax tab Internet fax option Callout Component Description Enable Fax SendInternet fax Fax Send Method To configure Internet fax Internet Fax setup LAN fax 23Fax tab LAN fax To configure LAN fax Enww LAN fax Configuring the LAN fax feature on the device Analog fax Fax Send Settings Enable Fax ReceiveFax Dialing Settings Scan Settings Enable Fax Archiving. Click to select the check box Device Callout Component Description Reports and InternalPages Print Activity Log. Click to print the report Notification Settings Configuring the analog fax feature on the deviceDefault Receive Blocked Fax List Enable Fax Archiving Type of fax job to archive Mail address Send to Workflows Metadata filesMenu structure 26Workflows tab Menus Configure the menu structure groups, menus, and formsGroups Forms Folder To create a workflow form for a folder destination Enww Enww 27Response format options Number Entry FTP site Enww Enww 28Response format options Printer Enww Configure the device to use Send To Workflows 29Send to Workflows subtab Configure Devices tab setAddressing Address Book Manager 43Address Book Manager Importing addresses using the Address Book Manager 30Address Book ManagerCallout Component Description DSS Address Books Callout Component Description Search Method Configuring address books on the Addressing tab31Addressing tab Personal Contacts Configuring Personal Contacts feature Configuring DSS address books Configuring Ldap directory replication 32Address book synchronizationMethod Description Effect at the control panel To set up automatic replication of the Ldap address book Personal address booksExchange contacts Public address book Configure direct Ldap addressing on the deviceGuest address book Ldap replication 46The Ldap Database Search Settings section Ldap filters Configure DSS for Windows Active Directory Services Configure Authentication Configure Addressing Configure the Service-Based Address Book Enww Enww Support and troubleshooting 1Sources of information Using Internet supportObtaining support Source Description Message Description and actions Control panel messages2Device control-panel messages Delete unused addresses from the address book Authentication failed for a reason other than incorrect user Information Digital Send Communication ErrorAdministrator Digital Send server is not responding. Contact HP Digital Sending Delivery Error Login failed. Please try againMail Gateway rejected the job because Digital Sending Service at 15.XX.YY.ZZ does not Novell login requiredLogin Service this device. Contact administrator DSS error messages 3Critical error messagesError Message Suggested Actions Glossary FTP Nanp Enww Index Installation Messages