Theory of operations | HP MFP Sending Software 4.9X instruction

2 Theory of operations

This chapter contains the following topics:

●Components

●Understand licensing

ENWW

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HP MFP Sending Software 4.9X manual Theory of operations

Contents

HP Digital Sending Software Page HP Digital Sending Software Trademarks Copyright Table of contents Pre-installation checklist Installer screens and options Configure DSS Configure the Device 115 123127 Introduction to Digital Sending Jpeg Tiff Digital sending overview Introduction to DSS Fax Features overview Logging Supported devices Legacy device support Differences Embedded Digital Sending vs DSS Area Feature Product Groups 1Feature comparison Feature Benefits Advantages of DSS2What else does DSS allow you to do? Accessible to all devices connected to the DSS server DSS vs Web Jetadmin What is new in DSS 4.91? 3Product improvements in DSSComponent Description Enww Theory of operations Components DSS Service Configuration Utility 1DSS Service Technical DetailTechnical detail 2Configuration Utility- Technical Detail DSS-enabled device 3DSS-enabled devices Technical Detail I.S. OCR engine4I.R.I.S. OCR engine Technical Detail Local Data Store DatabaseThird-party tools 5Database Technical Detail Remote Configuration Utility Understand licensingDevice firmware Licensing requirements Trial licenseAuto-generate license Node Locking 6License Node Locking Enww Installation and configuration System and environment requirements Planning the DSS deploymentSoftware requirements Hardware requirements Device firmware requirements 2DSS hardware requirements3DSS 4.91 supported device firmware revisions Enww Port requirements Feature Type Protocol Port Role of DSS Can it be Changed?Ports used 4Ports used by DSS DSS Address Book access for latest generation devices Backup and restore strategyHostname resolution Understand DSS data structures Restore DSS data Software capabilities for backup and restoreScaling the DSS server Back up DSS data Licensing Features and factors that limit scalabilityLimitations Recommendations 1DSS License Certificate Activating licenses Trial or demo license Install licensesUpgrading from previous products Node locking Device differences Installation Pre-installation checklistInstaller screens and options 3Software Installation Welcome screen Configuration Callout Component Description Exclamation point Configuration Utility elementsAsterisk Outline Add licenses Auto-generated licenses Remove licenses Device management 7Device Configuration tab Enww Add a device Add and remove devices Remove a device 12Remove Device dialog box Device configuration Device grouping Understanding the Device List8Device List icons IconDescription Configure DSS Authentication Ldap Server 9Authentication tab Ldap Server Microsoft Windows 15LDAP authentication Domain Username Password 10Authentication tab Microsoft Windows Ldap server Determining the Ldap server bind method for Windows Novell NDS 11Authentication tab Novell NDS Callout Component NDS Tree NDS Context Bind prefix Username Password 12Authentication bind methods Novell NDS configurationLdap bind Ldap bind methods How to Search root To configure the Ldap server Ldap Configuration 13Authentication subtab Configure Devices tab set Configure the Device Click the Authentication tab General Device configuration General subtab 14General subtab on the Configure Devices tab set 15Addressing subtab Configure Devices tab set Addressing subtabLdap Step Step Using the Ldap setup, and then click Test Log subtab 16 Log subtab on the Configure Devices tab set Preferences subtab 16Log subtab on the Configure Devices tab set 17Preferences subtab on the Configure Devices tab set Immediate reset to defaults Delay reset to defaultsSend to Folder 18Send to Folder tab To configure the Send to Folder feature 26The Send to Folder tab on the Device Configuration tab set Configure the device to use Send To Folder Configuration overview19Send to Folder subtab on the Configure Devices tab set Send to E-mail 27 E-mailtab Enable Smtp SSL Protocol Server Requires Authentication Configure the e-mail feature on DSS Smtp gateways Verifying the Smtp gatewayTo verify the Smtp gateway Enww 21Send to E-mail subtab Configure Devices tab set 29Send to E-mailsubtab in the Configure Devices tab set Select routing type To enable Send to E-mail by using DSS Field ControlSigning and Encryption To enable send to e-mail directly from the Device Send to Fax Analog faxThird-party fax Topcall Internet fax Callout Component Description Enable Fax Send22Fax tab Internet fax option Fax Send Method Internet Fax setup To configure Internet fax 23Fax tab LAN fax LAN fax To configure LAN fax Enww LAN fax Configuring the LAN fax feature on the device Analog fax Fax Dialing Settings Enable Fax ReceiveFax Send Settings Scan Settings Enable Fax Archiving. Click to select the check box Pages Callout Component Description Reports and InternalDevice Print Activity Log. Click to print the report Default Receive Configuring the analog fax feature on the deviceNotification Settings Blocked Fax List Enable Fax Archiving Type of fax job to archive Mail address Send to Workflows Metadata filesMenu structure 26Workflows tab Groups Configure the menu structure groups, menus, and formsMenus Forms Folder To create a workflow form for a folder destination Enww Enww Number Entry 27Response format options FTP site Enww Enww 28Response format options Printer Enww Configure the device to use Send To Workflows 29Send to Workflows subtab Configure Devices tab setAddressing 43Address Book Manager Address Book Manager Importing addresses using the Address Book Manager 30Address Book ManagerCallout Component Description DSS Address Books 31Addressing tab Configuring address books on the Addressing tabCallout Component Description Search Method Personal Contacts Configuring DSS address books Configuring Personal Contacts feature Configuring Ldap directory replication 32Address book synchronizationMethod Description Effect at the control panel To set up automatic replication of the Ldap address book Personal address booksExchange contacts Guest address book Configure direct Ldap addressing on the devicePublic address book Ldap replication Ldap filters 46The Ldap Database Search Settings section Configure Authentication Configure DSS for Windows Active Directory Services Configure the Service-Based Address Book Configure Addressing Enww Enww Support and troubleshooting Obtaining support Using Internet support1Sources of information Source Description 2Device control-panel messages Control panel messagesMessage Description and actions Delete unused addresses from the address book Authentication failed for a reason other than incorrect user Administrator Digital Send Communication ErrorInformation Digital Send server is not responding. Contact HP Digital Sending Delivery Error Login failed. Please try againMail Gateway rejected the job because Login Novell login requiredDigital Sending Service at 15.XX.YY.ZZ does not Service this device. Contact administrator DSS error messages 3Critical error messagesError Message Suggested Actions Glossary FTP Nanp Enww Index Messages Installation