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Xerox 3635MFP/S manual Filing Options, File Name

Models: 3635MFP/S

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5 Network Scanning

Filing Options

Use this feature to manage the file destinations, formats and metadata.

File Name

Use this option to change the Document Name from the template default. Type your document name using the soft touch screen keypad, then select the Save button.

Use the following options to configure the policy if the file name already exists:

	Option	Description


	Rename New File	Use this option when you want the machine to
	Rename New File	name the new file (or folder) with a unique name.
		name the new file (or folder) with a unique name.

		Use this option to add the newly created
	Append to Existing File	scanned image file to an existing document with
	Append to Existing File	the same name as the document being scanned.
		This option is not available with Multi-Page Tiff,
		XPS and PDF file format options.

	Overwrite Existing file	Use this option to replace the existing file that
	Overwrite Existing file	has the same filename as the newly created
		scanned image file.

	Do Not Save	Use this option to cancel the scanning operation
	Do Not Save	if a file with the same name as the newly created
		scanned image file is detected.

100	Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual Filing Options, File Name

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Store to USB Setups 165Mail 103 Print Files 135Troubleshooting 211 Maintenance 197Specifications 203 Appendix a 217Table of Contents Xerox Phaser 3635MFP User Guide Welcome Xerox Phaser 3635MFP/X Xerox Phaser 3635MFP/SIntroduction About This Guide Related Information Sources Customer Support Operator Accessible Areas SafetyMaintenance Information Do These Operational Safety InformationDo Not Do These Electrical Safety Information Electrical SupplyDisconnect Device Emergency Power OffSafety Standards Quality StandardsOzone Safety Information Laser Safety InformationFor Consumables Product Safety Certification CE MarkFCC Part EMC InformationModel Number Welcome XRX-FAXKIT Illegal Copying FHAWelcome Welcome Environmental Compliance Energy StarDomestic/Household Environment Product Recycling and DisposalProfessional/Business Environment North AmericaOther Countries EH&S Contact InformationGetting Started Document Feeder, Paper Trays and Output Tray Machine OverviewComponent Location Document Glass, User Interface and Control PanelModels and Components Control Panel Overview Powering on the Machine Loading Paper Carefully pull open the paper trayGetting Started Login /Out Machine Status Machine InformationReport Description Report Description Faults Supplies Service InformationTools Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Load the Documents Copy ProcedureDocument Feeder Select the Features Document GlassImage Quality Feature Description CopyLayout Adjustment Output FormatStart the Copy Job Enter the QuantityJob Status Screen Queue Description Stop the Copy Job Copy Copy Tab CopyReduce/Enlarge Paper Supply Sided Copying OutputOriginal Type Image QualityLighten / Darken Background Suppression Layout Adjustment Book CopyingOriginal Size Edge Erase Image Shift Output Format Booklet CreationTransparency Separators CoversOption Description Sided Originals Layout Store Job ID Card Copy Embedded Fax FaxServer Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Color Faxing Feature Description Layout AdjustmentServer Fax Feature Description Basic Faxing Fax OptionsStart the Fax Job Dial the NumberStop the Fax Job Fax Embedded Fax Dialing OptionsPause SwitchCharacter Description Private DataAddress Book Setup Address BookOriginal Type Sided ScanningOption Description Text Resolution Lighten / Darken Color ModeEmbedded Fax Image Quality Background SuppressionSelect the Save button to confirm Color Mode selection Embedded Fax Layout Adjustment Original SizePolling Embedded Fax OptionsStore for Polling Poll Remote Fax Remote PollingPoll Remote Mailbox Send Header Text Delay SendMailboxes Documents Fax Reports Fax Sending FeaturesOption Description Custom Size Displays the fax jobs in the machine’s memory waiting to Server Fax Server Fax Image Quality Lighten/DarkenServer Fax Layout Adjustment Server Fax Options Forward to Fax Forward to Fax/E-mail FeaturesForward to Email Network Scanning Scan Procedure Select Network Scanning Change Feature Settings Select Network Scanning TemplateNetwork Scanning Advanced SettingsStart the Network Scanning Job Filing OptionsStop the Network Scanning Job Network Scanning Resources Templates Network ScanningDetails Output Color Template OverviewRepositories Option Description Full ColorSided Network Scanning 400 x 400 dpi Resolution Description300 x 300 dpi 600 x 600 dpiAdvanced Settings Quality / File SizeUpdate Templates Manual Size Input Scan to Edge Filing Options File NameDocument Management Fields File FormatAdd File Destinations Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail Enter the Address Details Feature Description Mail OptionsTo manually enter an e-mail address To add recipient addresses using the Address Books Start the E-mail Job Advanced settingsOptional information Stop the E-mail Job Mail Option Description Bcc Option Description Sided OriginalAddress List Option Description Photo and Text114 Xerox Phaser 3635MFP User Guide Resolution Description 200 x 200 dpi Option Description Normal Quality116 Xerox Phaser 3635MFP User Guide Mail Options Reply To MessageStore to USB Store Files from the Machine Select the Store to USB Feature Using a USB driveOption Description Tiff 1 File PerOption Description Jpeg 1 File Option Description SidedUsing the Copy Service Feature Description Advanced Settings Store the Job Stop the JobsXerox Phaser 3635MFP User Guide 127 Store Files from the Workstation To the Internal Drive via the Print DriverXerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide New Folder File/Folder ManagementOption Description Open RenameStore to USB 134 Xerox Phaser 3635MFP User Guide Print Files Select the Print Files Feature Print Files from the Internal DriveXerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Print the Jobs Stop the JobXerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Print Procedure Select Print from Your PCXerox Phaser 3635MFP User Guide 145 Load Custom Size Media Custom Size PrintingSelect the Custom Size Print Your Document Printer Drivers CancelDefaults Control OptionsQueue Description Normal Print Delay PrintPaper / Output Secure PrintImage Options Layout / Watermark Advanced Paper and other Media Phaser 3635MFP/S Phaser 3635MFP/X Tray Bypass TrayPreparing Paper for Loading Loading the Paper Trays156 Xerox Phaser 3635MFP User Guide Using the Bypass Tray Press the tray down into place Insert the paper trayLoading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Specifications Media Guidelines164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools Management Tools Menu OverviewPaper Tray User InterfaceSecurity Settings Feature Feature Options Feature Options Sub-menuNetwork Setup ConnectivitySet Date and Time Tools Device Settings General Set Date & TimeLocalization Greenwich Mean Time OffsetSet Altitude Tools Device Settings General GMT OffsetSet Measurements Tools User Interface General MeasurementsTools Device Settings General Altitude Adjustment Fax Transmission Defaults Fax SetupTools User Interface Fax Service Settings Fax Country Setting Receive DefaultsJunk Fax Telephone Retained Documents PolicyJunk Fax Numbers List FaxTools User Interface Fax Service Settings Mailbox Setup Mailbox SetupLine Configuration Tools User Interface Fax Service Settings Fax ReportError Correction Mode Default Stock Setting up Paper TraysPaper Settings Default Paper SizeAuto Tray Tray SettingsTray Confirmation Messages Basic Copying Presets Machine PresetsReduce/Enlarge Presets Xerox Phaser 3635MFP User Guide 181 Entry Screen Default Change Default SettingsSet Power Save Duration Times Job Status DefaultAudio Tones Language DefaultTools Device Settings General Language Default and Priority Tone DescriptionTools Device Settings Tests & Resets Software Reset Software ResetSoftware CRU Replacement Defaults Print Cartridge Reorder NotificationCounter Resets Network Accounting Tools Accounting Accounting EnablementAccounting Xerox Standard Accounting XSAForeign Device Interface Tools Security Settings Security SettingsAuthentication Immediate Image Overwrite190 Xerox Phaser 3635MFP User Guide User Interface Tests Machine TestsImage Quality Test Patterns User Interface Button TestDisplay Pixel Test LED Indicator TestAudio Tone Test Video Memory TestReset User Interface Application Checksum VerificationTools Device Settings General Xerox Customer Support Customer Support and Supplies NumbersMail Optional ServicesTools User Interface Service Enablements Network AccountingSetups 196 Xerox Phaser 3635MFP User Guide Maintenance Customer Replaceable Units ConsumablesPrint Cartridge Cartridge, make sure Staple Cartridge Document Glass and Constant Velocity Transport CVT Glass Cleaning the MachineControl Panel and Touch Screen Duplexing Automatic Document Feeder and Output Tray Specifications Feature Specification Machine SpecificationsMachine Configurations Trays 1 Feature SpecificationDocument Feeder Output Tray Feature Output ModulesElectrical Specifications ConsumptionFax Feature Feature SpecificationsPrint Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Front Fault ClearancePaper Jams RearFront Cover Area Jams Rear Cover Area Duplex Area JamsDocument Jams Errors & Faults Description Solution Paper Error and Fault CodesFeeder Errors & Faults Description Solution OutputAppendix a Disable the Banner Sheet at the Printer Enable/Disable Banner SheetDisable the Banner Sheet in the Print Driver Select Printing PreferencesIndex NumericsRemote Code, Fax Receive Settings Receive Header, Fax Receive SettingsMachine Configurations Receive Mode, Fax Receive Settings Resolution, E-mailXerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide