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Xerox 3635MFP/S manual Mail, Option Description

Models: 3635MFP/S

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6 E-mail

E-mail

The E-mailscreen contains the basic information needed to send a document as an e-mail attachment.

The E-mailscreen allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each E-mail original.

Use the following options to enter recipient information.

From This button provides information about the sender including the sender's email address. Select the From button to display the e-mail keypad to enter an e- mail address.

NOTE: If E-mail is accessed via Authentication Mode, the information contained will be linked with the login name.

New Recipients Select the New Recipients button to enter one or more recipients for the email attachment. Selecting the New Recipients button displays the e-mail keypad to enter an e-mail address.

	Option	Description


	To:	Use the keypad on the touch screen to enter the e-mail
	To:	address of the recipient.
		address of the recipient.

	Cc:	Use the keypad on the touch screen to enter the e-mail
	Cc:	address of the recipient you wish to be copied on the e-mail
		job.

Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual Mail, Option Description

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Mail 103 Setups 165Store to USB Print Files 135Specifications 203 Maintenance 197Troubleshooting 211 Appendix a 217Table of Contents Xerox Phaser 3635MFP User Guide Welcome Xerox Phaser 3635MFP/S Xerox Phaser 3635MFP/XIntroduction About This Guide Related Information Sources Customer Support Safety Operator Accessible AreasMaintenance Information Operational Safety Information Do TheseDo Not Do These Electrical Supply Electrical Safety InformationSafety Standards Emergency Power OffDisconnect Device Quality StandardsLaser Safety Information Ozone Safety InformationFor Consumables CE Mark Product Safety CertificationEMC Information FCC PartModel Number Welcome XRX-FAXKIT FHA Illegal CopyingWelcome Welcome Energy Star Environmental ComplianceProfessional/Business Environment Product Recycling and DisposalDomestic/Household Environment North AmericaEH&S Contact Information Other CountriesGetting Started Component Location Machine OverviewDocument Feeder, Paper Trays and Output Tray Document Glass, User Interface and Control PanelModels and Components Control Panel Overview Powering on the Machine Carefully pull open the paper tray Loading PaperGetting Started Login /Out Machine Information Machine StatusReport Description Report Description Faults Service Information SuppliesTools Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Copy Procedure Load the DocumentsDocument Feeder Document Glass Select the FeaturesLayout Adjustment Feature Description CopyImage Quality Output FormatEnter the Quantity Start the Copy JobJob Status Screen Queue Description Stop the Copy Job Copy Copy Copy TabReduce/Enlarge Paper Supply Output Sided CopyingImage Quality Original TypeLighten / Darken Background Suppression Book Copying Layout AdjustmentOriginal Size Edge Erase Image Shift Booklet Creation Output FormatCovers Transparency SeparatorsOption Description Sided Originals Layout Store Job ID Card Copy Fax Embedded FaxServer Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Server Fax Feature Description Basic Faxing Feature Description Layout AdjustmentColor Faxing Fax OptionsDial the Number Start the Fax JobStop the Fax Job Fax Dialing Options Embedded FaxCharacter Description SwitchPause Private DataAddress Book Address Book SetupSided Scanning Original TypeOption Description Text Resolution Embedded Fax Image Quality Color ModeLighten / Darken Background SuppressionSelect the Save button to confirm Color Mode selection Original Size Embedded Fax Layout AdjustmentEmbedded Fax Options PollingStore for Polling Remote Polling Poll Remote FaxPoll Remote Mailbox Delay Send Send Header TextMailboxes Documents Fax Sending Features Fax ReportsOption Description Custom Size Displays the fax jobs in the machine’s memory waiting to Server Fax Lighten/Darken Server Fax Image QualityServer Fax Layout Adjustment Server Fax Options Forward to Fax/E-mail Features Forward to FaxForward to Email Network Scanning Scan Procedure Select Network Scanning Select Network Scanning Template Change Feature SettingsStart the Network Scanning Job Advanced SettingsNetwork Scanning Filing OptionsStop the Network Scanning Job Network Scanning Resources Network Scanning TemplatesDetails Repositories Template OverviewOutput Color Option Description Full ColorSided Network Scanning 300 x 300 dpi Resolution Description400 x 400 dpi 600 x 600 dpiQuality / File Size Advanced SettingsUpdate Templates Manual Size Input Scan to Edge File Name Filing OptionsFile Format Document Management FieldsAdd File Destinations Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail Feature Description Mail Options Enter the Address DetailsTo manually enter an e-mail address To add recipient addresses using the Address Books Advanced settings Start the E-mail JobOptional information Stop the E-mail Job Mail Option Description Sided Original Option Description BccOption Description Photo and Text Address List114 Xerox Phaser 3635MFP User Guide Option Description Normal Quality Resolution Description 200 x 200 dpi116 Xerox Phaser 3635MFP User Guide Mail Options Message Reply ToStore to USB Store Files from the Machine Using a USB drive Select the Store to USB FeaturePer Option Description Tiff 1 FileOption Description Sided Option Description Jpeg 1 FileUsing the Copy Service Feature Description Advanced Settings Stop the Jobs Store the JobXerox Phaser 3635MFP User Guide 127 To the Internal Drive via the Print Driver Store Files from the WorkstationXerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide Option Description Open File/Folder ManagementNew Folder RenameStore to USB 134 Xerox Phaser 3635MFP User Guide Print Files Print Files from the Internal Drive Select the Print Files FeatureXerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Stop the Job Print the JobsXerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Select Print from Your PC Print ProcedureXerox Phaser 3635MFP User Guide 145 Custom Size Printing Load Custom Size MediaSelect the Custom Size Print Your Document Defaults CancelPrinter Drivers Control OptionsPaper / Output Delay PrintQueue Description Normal Print Secure PrintImage Options Layout / Watermark Advanced Paper and other Media Bypass Tray Phaser 3635MFP/S Phaser 3635MFP/X TrayLoading the Paper Trays Preparing Paper for Loading156 Xerox Phaser 3635MFP User Guide Press the tray down into place Insert the paper tray Using the Bypass TrayLoading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Guidelines Media Specifications164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools Paper Tray Tools Menu OverviewManagement User InterfaceNetwork Setup Feature Feature Options Feature Options Sub-menuSecurity Settings ConnectivityLocalization Tools Device Settings General Set Date & TimeSet Date and Time Greenwich Mean Time OffsetSet Measurements Tools Device Settings General GMT OffsetSet Altitude Tools User Interface General MeasurementsTools Device Settings General Altitude Adjustment Fax Setup Fax Transmission DefaultsTools User Interface Fax Service Settings Receive Defaults Fax Country SettingJunk Fax Junk Fax Numbers List Retained Documents PolicyTelephone FaxLine Configuration Mailbox SetupTools User Interface Fax Service Settings Mailbox Setup Tools User Interface Fax Service Settings Fax ReportError Correction Mode Paper Settings Setting up Paper TraysDefault Stock Default Paper SizeTray Settings Auto TrayTray Confirmation Messages Machine Presets Basic Copying PresetsReduce/Enlarge Presets Xerox Phaser 3635MFP User Guide 181 Set Power Save Duration Times Change Default SettingsEntry Screen Default Job Status DefaultTools Device Settings General Language Default and Priority Language DefaultAudio Tones Tone DescriptionSoftware Reset Tools Device Settings Tests & Resets Software ResetSoftware Print Cartridge Reorder Notification CRU Replacement DefaultsCounter Resets Accounting Tools Accounting Accounting EnablementNetwork Accounting Xerox Standard Accounting XSAForeign Device Interface Authentication Security SettingsTools Security Settings Immediate Image Overwrite190 Xerox Phaser 3635MFP User Guide Image Quality Test Patterns Machine TestsUser Interface Tests User Interface Button TestAudio Tone Test LED Indicator TestDisplay Pixel Test Video Memory TestApplication Checksum Verification Reset User InterfaceCustomer Support and Supplies Numbers Tools Device Settings General Xerox Customer SupportTools User Interface Service Enablements Optional ServicesMail Network AccountingSetups 196 Xerox Phaser 3635MFP User Guide Maintenance Consumables Customer Replaceable UnitsPrint Cartridge Cartridge, make sure Staple Cartridge Cleaning the Machine Document Glass and Constant Velocity Transport CVT GlassControl Panel and Touch Screen Duplexing Automatic Document Feeder and Output Tray Specifications Machine Configurations Machine SpecificationsFeature Specification Trays 1 Feature SpecificationDocument Feeder Output Modules Output Tray FeatureConsumption Electrical SpecificationsFeature Specifications Fax FeaturePrint Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Paper Jams Fault ClearanceFront RearRear Cover Area Duplex Area Jams Front Cover Area JamsDocument Jams Error and Fault Codes Errors & Faults Description Solution PaperFeeder Output Errors & Faults Description SolutionAppendix a Disable the Banner Sheet in the Print Driver Enable/Disable Banner SheetDisable the Banner Sheet at the Printer Select Printing PreferencesNumerics IndexMachine Configurations Receive Mode, Fax Receive Settings Receive Header, Fax Receive SettingsRemote Code, Fax Receive Settings Resolution, E-mailXerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide