Mail | Xerox 3635MFP/S guide

6 E-mail

Scan to E-mail is a standard feature on the Phaser 3635MFP. This chapter contains information about the options available within E-mail.

When enabled, scanned images can be sent as an e-mail attachment to a specified e- mail recipient or recipients. Access to the E-mail features is gained using the Services Home button on the control panel.

The tabs available for selecting E-mail features are:

•E-mail - page 111

•Advanced Settings - page 114

•Layout Adjustment - page 116

•E-mail Options - page 117

Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual Mail

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Mail 103 Setups 165Store to USB Print Files 135 Specifications 203 Maintenance 197Troubleshooting 211 Appendix a 217 Table of Contents Xerox Phaser 3635MFP User Guide Welcome Xerox Phaser 3635MFP/X Xerox Phaser 3635MFP/SIntroduction About This Guide Related Information Sources Customer Support Operator Accessible Areas SafetyMaintenance Information Do These Operational Safety InformationDo Not Do These Electrical Supply Electrical Safety Information Safety Standards Emergency Power OffDisconnect Device Quality Standards Ozone Safety Information Laser Safety InformationFor Consumables CE Mark Product Safety Certification FCC Part EMC InformationModel Number Welcome XRX-FAXKIT FHA Illegal Copying Welcome Welcome Energy Star Environmental Compliance Professional/Business Environment Product Recycling and DisposalDomestic/Household Environment North America EH&S Contact Information Other Countries Getting Started Component Location Machine OverviewDocument Feeder, Paper Trays and Output Tray Document Glass, User Interface and Control Panel Models and Components Control Panel Overview Powering on the Machine Carefully pull open the paper tray Loading Paper Getting Started Login /Out Machine Information Machine Status Report Description Report Description Faults Supplies Service InformationTools Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Load the Documents Copy ProcedureDocument Feeder Document Glass Select the Features Layout Adjustment Feature Description CopyImage Quality Output Format Start the Copy Job Enter the QuantityJob Status Screen Queue Description Stop the Copy Job Copy Copy Tab CopyReduce/Enlarge Paper Supply Output Sided Copying Original Type Image QualityLighten / Darken Background Suppression Book Copying Layout Adjustment Original Size Edge Erase Image Shift Booklet Creation Output Format Transparency Separators CoversOption Description Sided Originals Layout Store Job ID Card Copy Embedded Fax FaxServer Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Server Fax Feature Description Basic Faxing Feature Description Layout AdjustmentColor Faxing Fax Options Start the Fax Job Dial the NumberStop the Fax Job Fax Dialing Options Embedded Fax Character Description SwitchPause Private Data Address Book Address Book Setup Original Type Sided ScanningOption Description Text Resolution Embedded Fax Image Quality Color ModeLighten / Darken Background Suppression Select the Save button to confirm Color Mode selection Original Size Embedded Fax Layout Adjustment Polling Embedded Fax OptionsStore for Polling Poll Remote Fax Remote PollingPoll Remote Mailbox Send Header Text Delay SendMailboxes Documents Fax Reports Fax Sending FeaturesOption Description Custom Size Displays the fax jobs in the machine’s memory waiting to Server Fax Lighten/Darken Server Fax Image Quality Server Fax Layout Adjustment Server Fax Options Forward to Fax Forward to Fax/E-mail FeaturesForward to Email Network Scanning Scan Procedure Select Network Scanning Select Network Scanning Template Change Feature Settings Start the Network Scanning Job Advanced SettingsNetwork Scanning Filing Options Stop the Network Scanning Job Network Scanning Resources Templates Network ScanningDetails Repositories Template OverviewOutput Color Option Description Full Color Sided Network Scanning 300 x 300 dpi Resolution Description400 x 400 dpi 600 x 600 dpi Quality / File Size Advanced Settings Update Templates Manual Size Input Scan to Edge File Name Filing Options Document Management Fields File FormatAdd File Destinations Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail Enter the Address Details Feature Description Mail OptionsTo manually enter an e-mail address To add recipient addresses using the Address Books Start the E-mail Job Advanced settingsOptional information Stop the E-mail Job Mail Option Description Sided Original Option Description Bcc Option Description Photo and Text Address List 114 Xerox Phaser 3635MFP User Guide Option Description Normal Quality Resolution Description 200 x 200 dpi 116 Xerox Phaser 3635MFP User Guide Mail Options Message Reply To Store to USB Store Files from the Machine Using a USB drive Select the Store to USB Feature Per Option Description Tiff 1 File Option Description Sided Option Description Jpeg 1 File Using the Copy Service Feature Description Advanced Settings Stop the Jobs Store the Job Xerox Phaser 3635MFP User Guide 127 To the Internal Drive via the Print Driver Store Files from the Workstation Xerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide Option Description Open File/Folder ManagementNew Folder Rename Store to USB 134 Xerox Phaser 3635MFP User Guide Print Files Print Files from the Internal Drive Select the Print Files Feature Xerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Stop the Job Print the Jobs Xerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Select Print from Your PC Print Procedure Xerox Phaser 3635MFP User Guide 145 Load Custom Size Media Custom Size PrintingSelect the Custom Size Print Your Document Defaults CancelPrinter Drivers Control Options Paper / Output Delay PrintQueue Description Normal Print Secure Print Image Options Layout / Watermark Advanced Paper and other Media Bypass Tray Phaser 3635MFP/S Phaser 3635MFP/X Tray Loading the Paper Trays Preparing Paper for Loading 156 Xerox Phaser 3635MFP User Guide Press the tray down into place Insert the paper tray Using the Bypass Tray Loading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Guidelines Media Specifications 164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools Paper Tray Tools Menu OverviewManagement User Interface Network Setup Feature Feature Options Feature Options Sub-menuSecurity Settings Connectivity Localization Tools Device Settings General Set Date & TimeSet Date and Time Greenwich Mean Time Offset Set Measurements Tools Device Settings General GMT OffsetSet Altitude Tools User Interface General Measurements Tools Device Settings General Altitude Adjustment Fax Transmission Defaults Fax SetupTools User Interface Fax Service Settings Receive Defaults Fax Country Setting Junk Fax Junk Fax Numbers List Retained Documents PolicyTelephone Fax Line Configuration Mailbox SetupTools User Interface Fax Service Settings Mailbox Setup Tools User Interface Fax Service Settings Fax Report Error Correction Mode Paper Settings Setting up Paper TraysDefault Stock Default Paper Size Auto Tray Tray SettingsTray Confirmation Messages Basic Copying Presets Machine PresetsReduce/Enlarge Presets Xerox Phaser 3635MFP User Guide 181 Set Power Save Duration Times Change Default SettingsEntry Screen Default Job Status Default Tools Device Settings General Language Default and Priority Language DefaultAudio Tones Tone Description Tools Device Settings Tests & Resets Software Reset Software ResetSoftware Print Cartridge Reorder Notification CRU Replacement Defaults Counter Resets Accounting Tools Accounting Accounting EnablementNetwork Accounting Xerox Standard Accounting XSA Foreign Device Interface Authentication Security SettingsTools Security Settings Immediate Image Overwrite 190 Xerox Phaser 3635MFP User Guide Image Quality Test Patterns Machine TestsUser Interface Tests User Interface Button Test Audio Tone Test LED Indicator TestDisplay Pixel Test Video Memory Test Application Checksum Verification Reset User Interface Customer Support and Supplies Numbers Tools Device Settings General Xerox Customer Support Tools User Interface Service Enablements Optional ServicesMail Network Accounting Setups 196 Xerox Phaser 3635MFP User Guide Maintenance Customer Replaceable Units ConsumablesPrint Cartridge Cartridge, make sure Staple Cartridge Document Glass and Constant Velocity Transport CVT Glass Cleaning the MachineControl Panel and Touch Screen Duplexing Automatic Document Feeder and Output Tray Specifications Machine Configurations Machine SpecificationsFeature Specification Trays 1 Feature Specification Document Feeder Output Modules Output Tray Feature Consumption Electrical Specifications Fax Feature Feature SpecificationsPrint Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Paper Jams Fault ClearanceFront Rear Rear Cover Area Duplex Area Jams Front Cover Area Jams Document Jams Errors & Faults Description Solution Paper Error and Fault CodesFeeder Output Errors & Faults Description Solution Appendix a Disable the Banner Sheet in the Print Driver Enable/Disable Banner SheetDisable the Banner Sheet at the Printer Select Printing Preferences Numerics Index Machine Configurations Receive Mode, Fax Receive Settings Receive Header, Fax Receive SettingsRemote Code, Fax Receive Settings Resolution, E-mail Xerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide