Scan Procedure, Load the Documents | Xerox 3635MFP/S specification

5 Network Scanning

Scan Procedure

This section describes the basic procedure for scanning. Follow the steps below.

Load the Documents – page 86

Select Network Scanning – page 87

Select Network Scanning Template – page 88

Change Feature Settings – page 88

Start the Network Scanning Job – page 89

Job Status Screen – page 89

Stop the Network Scanning Job – page 90

NOTE: If an authentication feature is enabled, you may need an account before using the device. To get an account, or for more information, contact the System Administrator.

1 Load the Documents

You can load the documents to be scanned either on the Document Glass or through the Document Feeder.

Document Feeder:

The following steps explain how to load documents using the document feeder:

1.Before loading the documents into the document feeder, ensure they are in good condition and remove all staples and paper clips.

2.Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine.

3.Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents.

86	Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual Scan Procedure, Load the Documents

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Setups 165 Mail 103Store to USB Print Files 135 Maintenance 197 Specifications 203Troubleshooting 211 Appendix a 217 Table of Contents Xerox Phaser 3635MFP User Guide Welcome Introduction Xerox Phaser 3635MFP/SXerox Phaser 3635MFP/X About This Guide Related Information Sources Customer Support Maintenance Information SafetyOperator Accessible Areas Do Not Do These Operational Safety InformationDo These Electrical Safety Information Electrical Supply Emergency Power Off Safety StandardsDisconnect Device Quality Standards For Consumables Laser Safety InformationOzone Safety Information Product Safety Certification CE Mark Model Number EMC InformationFCC Part Welcome XRX-FAXKIT Illegal Copying FHA Welcome Welcome Environmental Compliance Energy Star Product Recycling and Disposal Professional/Business EnvironmentDomestic/Household Environment North America Other Countries EH&S Contact Information Getting Started Machine Overview Component LocationDocument Feeder, Paper Trays and Output Tray Document Glass, User Interface and Control Panel Models and Components Control Panel Overview Powering on the Machine Loading Paper Carefully pull open the paper tray Getting Started Login /Out Machine Status Machine Information Report Description Report Description Faults Tools Service InformationSupplies Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Document Feeder Copy ProcedureLoad the Documents Select the Features Document Glass Feature Description Copy Layout AdjustmentImage Quality Output Format Job Status Screen Enter the QuantityStart the Copy Job Queue Description Stop the Copy Job Copy Reduce/Enlarge CopyCopy Tab Paper Supply Sided Copying Output Lighten / Darken Image QualityOriginal Type Background Suppression Layout Adjustment Book Copying Original Size Edge Erase Image Shift Output Format Booklet Creation Option Description Sided Originals CoversTransparency Separators Layout Store Job ID Card Copy Server Fax FaxEmbedded Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Feature Description Layout Adjustment Server Fax Feature Description Basic FaxingColor Faxing Fax Options Stop the Fax Job Dial the NumberStart the Fax Job Fax Embedded Fax Dialing Options Switch Character DescriptionPause Private Data Address Book Setup Address Book Option Description Text Sided ScanningOriginal Type Resolution Color Mode Embedded Fax Image QualityLighten / Darken Background Suppression Select the Save button to confirm Color Mode selection Embedded Fax Layout Adjustment Original Size Store for Polling Embedded Fax OptionsPolling Poll Remote Mailbox Remote PollingPoll Remote Fax Mailboxes Delay SendSend Header Text Documents Option Description Custom Size Fax Sending FeaturesFax Reports Displays the fax jobs in the machine’s memory waiting to Server Fax Server Fax Image Quality Lighten/Darken Server Fax Layout Adjustment Server Fax Options Forward to Email Forward to Fax/E-mail FeaturesForward to Fax Network Scanning Scan Procedure Select Network Scanning Change Feature Settings Select Network Scanning Template Advanced Settings Start the Network Scanning JobNetwork Scanning Filing Options Stop the Network Scanning Job Network Scanning Resources Details Network ScanningTemplates Template Overview RepositoriesOutput Color Option Description Full Color Sided Network Scanning Resolution Description 300 x 300 dpi400 x 400 dpi 600 x 600 dpi Advanced Settings Quality / File Size Update Templates Manual Size Input Scan to Edge Filing Options File Name Add File Destinations File FormatDocument Management Fields Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail To manually enter an e-mail address Feature Description Mail OptionsEnter the Address Details To add recipient addresses using the Address Books Optional information Advanced settingsStart the E-mail Job Stop the E-mail Job Mail Option Description Bcc Option Description Sided Original Address List Option Description Photo and Text 114 Xerox Phaser 3635MFP User Guide Resolution Description 200 x 200 dpi Option Description Normal Quality 116 Xerox Phaser 3635MFP User Guide Mail Options Reply To Message Store to USB Store Files from the Machine Select the Store to USB Feature Using a USB drive Option Description Tiff 1 File Per Option Description Jpeg 1 File Option Description Sided Using the Copy Service Feature Description Advanced Settings Store the Job Stop the Jobs Xerox Phaser 3635MFP User Guide 127 Store Files from the Workstation To the Internal Drive via the Print Driver Xerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide File/Folder Management Option Description OpenNew Folder Rename Store to USB 134 Xerox Phaser 3635MFP User Guide Print Files Select the Print Files Feature Print Files from the Internal Drive Xerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Print the Jobs Stop the Job Xerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Print Procedure Select Print from Your PC Xerox Phaser 3635MFP User Guide 145 Select the Custom Size Custom Size PrintingLoad Custom Size Media Print Your Document Cancel DefaultsPrinter Drivers Control Options Delay Print Paper / OutputQueue Description Normal Print Secure Print Image Options Layout / Watermark Advanced Paper and other Media Phaser 3635MFP/S Phaser 3635MFP/X Tray Bypass Tray Preparing Paper for Loading Loading the Paper Trays 156 Xerox Phaser 3635MFP User Guide Using the Bypass Tray Press the tray down into place Insert the paper tray Loading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Specifications Media Guidelines 164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools Tools Menu Overview Paper TrayManagement User Interface Feature Feature Options Feature Options Sub-menu Network SetupSecurity Settings Connectivity Tools Device Settings General Set Date & Time LocalizationSet Date and Time Greenwich Mean Time Offset Tools Device Settings General GMT Offset Set MeasurementsSet Altitude Tools User Interface General Measurements Tools Device Settings General Altitude Adjustment Tools User Interface Fax Service Settings Fax SetupFax Transmission Defaults Fax Country Setting Receive Defaults Junk Fax Retained Documents Policy Junk Fax Numbers ListTelephone Fax Mailbox Setup Line ConfigurationTools User Interface Fax Service Settings Mailbox Setup Tools User Interface Fax Service Settings Fax Report Error Correction Mode Setting up Paper Trays Paper SettingsDefault Stock Default Paper Size Tray Confirmation Messages Tray SettingsAuto Tray Reduce/Enlarge Presets Machine PresetsBasic Copying Presets Xerox Phaser 3635MFP User Guide 181 Change Default Settings Set Power Save Duration TimesEntry Screen Default Job Status Default Language Default Tools Device Settings General Language Default and PriorityAudio Tones Tone Description Software Software ResetTools Device Settings Tests & Resets Software Reset CRU Replacement Defaults Print Cartridge Reorder Notification Counter Resets Tools Accounting Accounting Enablement AccountingNetwork Accounting Xerox Standard Accounting XSA Foreign Device Interface Security Settings AuthenticationTools Security Settings Immediate Image Overwrite 190 Xerox Phaser 3635MFP User Guide Machine Tests Image Quality Test PatternsUser Interface Tests User Interface Button Test LED Indicator Test Audio Tone TestDisplay Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Tools Device Settings General Xerox Customer Support Customer Support and Supplies Numbers Optional Services Tools User Interface Service EnablementsMail Network Accounting Setups 196 Xerox Phaser 3635MFP User Guide Maintenance Print Cartridge ConsumablesCustomer Replaceable Units Cartridge, make sure Staple Cartridge Control Panel and Touch Screen Cleaning the MachineDocument Glass and Constant Velocity Transport CVT Glass Duplexing Automatic Document Feeder and Output Tray Specifications Machine Specifications Machine ConfigurationsFeature Specification Trays 1 Feature Specification Document Feeder Output Tray Feature Output Modules Electrical Specifications Consumption Print Feature Feature SpecificationsFax Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Fault Clearance Paper JamsFront Rear Front Cover Area Jams Rear Cover Area Duplex Area Jams Document Jams Feeder Error and Fault CodesErrors & Faults Description Solution Paper Errors & Faults Description Solution Output Appendix a Enable/Disable Banner Sheet Disable the Banner Sheet in the Print DriverDisable the Banner Sheet at the Printer Select Printing Preferences Index Numerics Receive Header, Fax Receive Settings Machine Configurations Receive Mode, Fax Receive SettingsRemote Code, Fax Receive Settings Resolution, E-mail Xerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide