Advanced settings, Start the E-mail Job | Xerox 3635MFP/S manual

6 E-mail

NOTE: If there are no matching entries:

1)Select the Address Book button to search the other address book. If one or more matches are found based on the search criteria, the matches display on the touch screen.

2)Use the up/down scroll buttons to locate the recipient.

3)Select the recipient in the list and select the Add button.

4)Repeat the above procedure to add more recipient addresses.

5)When all recipient addresses have been added, select the Close button. The entered e-mail addresses will be shown in the Address List.

Optional information

From the E-mailscreen, select Edit Subject to add a subject line that will appear in the recipient’s e-mail inbox. Use the touchscreen keypad to enter the text.

Select Message Body to add a short message to accompany the scanned original. Use the touchscreen keypad to enter the text.

4 Advanced settings

For information on the individual tabs, refer to the following:

Advanced Settings - page 114

Layout Adjustment - page 116

E-mail Options - page 117

5 Start the E-mail Job

Press the Start button. Each document is scanned only once and the machine sends originals as an e-mail attachment.

Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual Advanced settings, Start the E-mail Job, Optional information

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Print Files 135 Setups 165Mail 103 Store to USB Appendix a 217 Maintenance 197Specifications 203 Troubleshooting 211 Table of Contents Xerox Phaser 3635MFP User Guide Welcome Xerox Phaser 3635MFP/X Xerox Phaser 3635MFP/SIntroduction About This Guide Related Information Sources Customer Support Operator Accessible Areas SafetyMaintenance Information Do These Operational Safety InformationDo Not Do These Electrical Supply Electrical Safety Information Quality Standards Emergency Power OffSafety Standards Disconnect Device Ozone Safety Information Laser Safety InformationFor Consumables CE Mark Product Safety Certification FCC Part EMC InformationModel Number Welcome XRX-FAXKIT FHA Illegal Copying Welcome Welcome Energy Star Environmental Compliance North America Product Recycling and DisposalProfessional/Business Environment Domestic/Household Environment EH&S Contact Information Other Countries Getting Started Document Glass, User Interface and Control Panel Machine OverviewComponent Location Document Feeder, Paper Trays and Output Tray Models and Components Control Panel Overview Powering on the Machine Carefully pull open the paper tray Loading Paper Getting Started Login /Out Machine Information Machine Status Report Description Report Description Faults Supplies Service InformationTools Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Load the Documents Copy ProcedureDocument Feeder Document Glass Select the Features Output Format Feature Description CopyLayout Adjustment Image Quality Start the Copy Job Enter the QuantityJob Status Screen Queue Description Stop the Copy Job Copy Copy Tab CopyReduce/Enlarge Paper Supply Output Sided Copying Original Type Image QualityLighten / Darken Background Suppression Book Copying Layout Adjustment Original Size Edge Erase Image Shift Booklet Creation Output Format Transparency Separators CoversOption Description Sided Originals Layout Store Job ID Card Copy Embedded Fax FaxServer Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Fax Options Feature Description Layout AdjustmentServer Fax Feature Description Basic Faxing Color Faxing Start the Fax Job Dial the NumberStop the Fax Job Fax Dialing Options Embedded Fax Private Data SwitchCharacter Description Pause Address Book Address Book Setup Original Type Sided ScanningOption Description Text Resolution Background Suppression Color ModeEmbedded Fax Image Quality Lighten / Darken Select the Save button to confirm Color Mode selection Original Size Embedded Fax Layout Adjustment Polling Embedded Fax OptionsStore for Polling Poll Remote Fax Remote PollingPoll Remote Mailbox Send Header Text Delay SendMailboxes Documents Fax Reports Fax Sending FeaturesOption Description Custom Size Displays the fax jobs in the machine’s memory waiting to Server Fax Lighten/Darken Server Fax Image Quality Server Fax Layout Adjustment Server Fax Options Forward to Fax Forward to Fax/E-mail FeaturesForward to Email Network Scanning Scan Procedure Select Network Scanning Select Network Scanning Template Change Feature Settings Filing Options Advanced SettingsStart the Network Scanning Job Network Scanning Stop the Network Scanning Job Network Scanning Resources Templates Network ScanningDetails Option Description Full Color Template OverviewRepositories Output Color Sided Network Scanning 600 x 600 dpi Resolution Description300 x 300 dpi 400 x 400 dpi Quality / File Size Advanced Settings Update Templates Manual Size Input Scan to Edge File Name Filing Options Document Management Fields File FormatAdd File Destinations Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail Enter the Address Details Feature Description Mail OptionsTo manually enter an e-mail address To add recipient addresses using the Address Books Start the E-mail Job Advanced settingsOptional information Stop the E-mail Job Mail Option Description Sided Original Option Description Bcc Option Description Photo and Text Address List 114 Xerox Phaser 3635MFP User Guide Option Description Normal Quality Resolution Description 200 x 200 dpi 116 Xerox Phaser 3635MFP User Guide Mail Options Message Reply To Store to USB Store Files from the Machine Using a USB drive Select the Store to USB Feature Per Option Description Tiff 1 File Option Description Sided Option Description Jpeg 1 File Using the Copy Service Feature Description Advanced Settings Stop the Jobs Store the Job Xerox Phaser 3635MFP User Guide 127 To the Internal Drive via the Print Driver Store Files from the Workstation Xerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide Rename File/Folder ManagementOption Description Open New Folder Store to USB 134 Xerox Phaser 3635MFP User Guide Print Files Print Files from the Internal Drive Select the Print Files Feature Xerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Stop the Job Print the Jobs Xerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Select Print from Your PC Print Procedure Xerox Phaser 3635MFP User Guide 145 Load Custom Size Media Custom Size PrintingSelect the Custom Size Print Your Document Control Options CancelDefaults Printer Drivers Secure Print Delay PrintPaper / Output Queue Description Normal Print Image Options Layout / Watermark Advanced Paper and other Media Bypass Tray Phaser 3635MFP/S Phaser 3635MFP/X Tray Loading the Paper Trays Preparing Paper for Loading 156 Xerox Phaser 3635MFP User Guide Press the tray down into place Insert the paper tray Using the Bypass Tray Loading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Guidelines Media Specifications 164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools User Interface Tools Menu OverviewPaper Tray Management Connectivity Feature Feature Options Feature Options Sub-menuNetwork Setup Security Settings Greenwich Mean Time Offset Tools Device Settings General Set Date & TimeLocalization Set Date and Time Tools User Interface General Measurements Tools Device Settings General GMT OffsetSet Measurements Set Altitude Tools Device Settings General Altitude Adjustment Fax Transmission Defaults Fax SetupTools User Interface Fax Service Settings Receive Defaults Fax Country Setting Junk Fax Fax Retained Documents PolicyJunk Fax Numbers List Telephone Tools User Interface Fax Service Settings Fax Report Mailbox SetupLine Configuration Tools User Interface Fax Service Settings Mailbox Setup Error Correction Mode Default Paper Size Setting up Paper TraysPaper Settings Default Stock Auto Tray Tray SettingsTray Confirmation Messages Basic Copying Presets Machine PresetsReduce/Enlarge Presets Xerox Phaser 3635MFP User Guide 181 Job Status Default Change Default SettingsSet Power Save Duration Times Entry Screen Default Tone Description Language DefaultTools Device Settings General Language Default and Priority Audio Tones Tools Device Settings Tests & Resets Software Reset Software ResetSoftware Print Cartridge Reorder Notification CRU Replacement Defaults Counter Resets Xerox Standard Accounting XSA Tools Accounting Accounting EnablementAccounting Network Accounting Foreign Device Interface Immediate Image Overwrite Security SettingsAuthentication Tools Security Settings 190 Xerox Phaser 3635MFP User Guide User Interface Button Test Machine TestsImage Quality Test Patterns User Interface Tests Video Memory Test LED Indicator TestAudio Tone Test Display Pixel Test Application Checksum Verification Reset User Interface Customer Support and Supplies Numbers Tools Device Settings General Xerox Customer Support Network Accounting Optional ServicesTools User Interface Service Enablements Mail Setups 196 Xerox Phaser 3635MFP User Guide Maintenance Customer Replaceable Units ConsumablesPrint Cartridge Cartridge, make sure Staple Cartridge Document Glass and Constant Velocity Transport CVT Glass Cleaning the MachineControl Panel and Touch Screen Duplexing Automatic Document Feeder and Output Tray Specifications Trays 1 Feature Specification Machine SpecificationsMachine Configurations Feature Specification Document Feeder Output Modules Output Tray Feature Consumption Electrical Specifications Fax Feature Feature SpecificationsPrint Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Rear Fault ClearancePaper Jams Front Rear Cover Area Duplex Area Jams Front Cover Area Jams Document Jams Errors & Faults Description Solution Paper Error and Fault CodesFeeder Output Errors & Faults Description Solution Appendix a Select Printing Preferences Enable/Disable Banner SheetDisable the Banner Sheet in the Print Driver Disable the Banner Sheet at the Printer Numerics Index Resolution, E-mail Receive Header, Fax Receive SettingsMachine Configurations Receive Mode, Fax Receive Settings Remote Code, Fax Receive Settings Xerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide