File Format, Document Management Fields | Xerox 3635MFP/S specification

		5 Network Scanning

	Option	Description


	Add Date to Name	Use this option when you want the machine to
	Add Date to Name	name the new file (or folder) with a unique name,
		along with the current date and time.

File Format

Use the File Format option when the job is to be sent with a different file format than that set as the template default.

	Option	Description


		Portable Document Format. Given the right software the
	PDF	recipient of the scanned image can view or print the file, no
	PDF	matter what their computer platform. PDF files usually open
		matter what their computer platform. PDF files usually open
		with Adobe Acrobat Readers.

	Multi-Page	Tagged-Image File Format. A graphic file that can be opened
	Multi-Page	in a variety of graphic software packages across a variety of
	TIFF
	TIFF	computer platforms.
		computer platforms.

	Single-Page	Tagged-Image File Format. A graphic file that can be opened
	Single-Page	in a variety of graphic software packages across a variety of
	TIFF
	TIFF	computer platforms.
		computer platforms.

		JPEG formats are graphic files, that can be accessed with all
	JPEG	graphics or image editing applications.
	JPEG	NOTE: JPEG option is available only in Color and Grayscale
		NOTE: JPEG option is available only in Color and Grayscale
		mode.

	XPS	XML Paper Specification. Provides a page-by-page view of
	XPS	the document's content as it would be printed..
		the document's content as it would be printed..

Document Management Fields

Document Management Fields provide information which is filed with your scanned documents in the Job Log.

Third party applications can be used to search, file and distribute jobs based on their Job Log information.

Add File Destinations

The System Administrator can set up multiple Network Scanning destinations on the machine. Once configured, a user can add any of these destinations to their existing template.

Xerox Phaser 3635MFP User Guide

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Xerox 3635MFP/S manual File Format, Document Management Fields, Add File Destinations

Contents

Xerox Phaser 3635MFP User Guide AL7 1BU England Table of Contents Print Files 135 Setups 165Mail 103 Store to USB Appendix a 217 Maintenance 197Specifications 203 Troubleshooting 211 Table of Contents Xerox Phaser 3635MFP User Guide Welcome Introduction Xerox Phaser 3635MFP/SXerox Phaser 3635MFP/X About This Guide Related Information Sources Customer Support Maintenance Information SafetyOperator Accessible Areas Do Not Do These Operational Safety InformationDo These Electrical Supply Electrical Safety Information Quality Standards Emergency Power OffSafety Standards Disconnect Device For Consumables Laser Safety InformationOzone Safety Information CE Mark Product Safety Certification Model Number EMC InformationFCC Part Welcome XRX-FAXKIT FHA Illegal Copying Welcome Welcome Energy Star Environmental Compliance North America Product Recycling and DisposalProfessional/Business Environment Domestic/Household Environment EH&S Contact Information Other Countries Getting Started Document Glass, User Interface and Control Panel Machine OverviewComponent Location Document Feeder, Paper Trays and Output Tray Models and Components Control Panel Overview Powering on the Machine Carefully pull open the paper tray Loading Paper Getting Started Login /Out Machine Information Machine Status Report Description Report Description Faults Tools Service InformationSupplies Customizing Your Machine For Further Assistance Getting Started Xerox Phaser 3635MFP User Guide Copy Document Feeder Copy ProcedureLoad the Documents Document Glass Select the Features Output Format Feature Description CopyLayout Adjustment Image Quality Job Status Screen Enter the QuantityStart the Copy Job Queue Description Stop the Copy Job Copy Reduce/Enlarge CopyCopy Tab Paper Supply Output Sided Copying Lighten / Darken Image QualityOriginal Type Background Suppression Book Copying Layout Adjustment Original Size Edge Erase Image Shift Booklet Creation Output Format Option Description Sided Originals CoversTransparency Separators Layout Store Job ID Card Copy Server Fax FaxEmbedded Fax Fax Procedure Registration Arrow Embedded Fax Feature Description Basic Faxing Fax Options Feature Description Layout AdjustmentServer Fax Feature Description Basic Faxing Color Faxing Stop the Fax Job Dial the NumberStart the Fax Job Fax Dialing Options Embedded Fax Private Data SwitchCharacter Description Pause Address Book Address Book Setup Option Description Text Sided ScanningOriginal Type Resolution Background Suppression Color ModeEmbedded Fax Image Quality Lighten / Darken Select the Save button to confirm Color Mode selection Original Size Embedded Fax Layout Adjustment Store for Polling Embedded Fax OptionsPolling Poll Remote Mailbox Remote PollingPoll Remote Fax Mailboxes Delay SendSend Header Text Documents Option Description Custom Size Fax Sending FeaturesFax Reports Displays the fax jobs in the machine’s memory waiting to Server Fax Lighten/Darken Server Fax Image Quality Server Fax Layout Adjustment Server Fax Options Forward to Email Forward to Fax/E-mail FeaturesForward to Fax Network Scanning Scan Procedure Select Network Scanning Select Network Scanning Template Change Feature Settings Filing Options Advanced SettingsStart the Network Scanning Job Network Scanning Stop the Network Scanning Job Network Scanning Resources Details Network ScanningTemplates Option Description Full Color Template OverviewRepositories Output Color Sided Network Scanning 600 x 600 dpi Resolution Description300 x 300 dpi 400 x 400 dpi Quality / File Size Advanced Settings Update Templates Manual Size Input Scan to Edge File Name Filing Options Add File Destinations File FormatDocument Management Fields Network Scanning 102 Xerox Phaser 3635MFP User Guide Mail Mail Procedure Xerox Phaser 3635MFP User Guide 105 Mail To manually enter an e-mail address Feature Description Mail OptionsEnter the Address Details To add recipient addresses using the Address Books Optional information Advanced settingsStart the E-mail Job Stop the E-mail Job Mail Option Description Sided Original Option Description Bcc Option Description Photo and Text Address List 114 Xerox Phaser 3635MFP User Guide Option Description Normal Quality Resolution Description 200 x 200 dpi 116 Xerox Phaser 3635MFP User Guide Mail Options Message Reply To Store to USB Store Files from the Machine Using a USB drive Select the Store to USB Feature Per Option Description Tiff 1 File Option Description Sided Option Description Jpeg 1 File Using the Copy Service Feature Description Advanced Settings Stop the Jobs Store the Job Xerox Phaser 3635MFP User Guide 127 To the Internal Drive via the Print Driver Store Files from the Workstation Xerox Phaser 3635MFP User Guide 129 130 Xerox Phaser 3635MFP User Guide Xerox Phaser 3635MFP User Guide 131 132 Xerox Phaser 3635MFP User Guide Rename File/Folder ManagementOption Description Open New Folder Store to USB 134 Xerox Phaser 3635MFP User Guide Print Files Print Files from the Internal Drive Select the Print Files Feature Xerox Phaser 3635MFP User Guide 137 Print Files from the USB Drive Xerox Phaser 3635MFP User Guide 139 Stop the Job Print the Jobs Xerox Phaser 3635MFP User Guide 141 Print Files 142 Xerox Phaser 3635MFP User Guide Print Select Print from Your PC Print Procedure Xerox Phaser 3635MFP User Guide 145 Select the Custom Size Custom Size PrintingLoad Custom Size Media Print Your Document Control Options CancelDefaults Printer Drivers Secure Print Delay PrintPaper / Output Queue Description Normal Print Image Options Layout / Watermark Advanced Paper and other Media Bypass Tray Phaser 3635MFP/S Phaser 3635MFP/X Tray Loading the Paper Trays Preparing Paper for Loading 156 Xerox Phaser 3635MFP User Guide Press the tray down into place Insert the paper tray Using the Bypass Tray Loading the Bypass Tray Envelope Mode Open the rear cover of the machine Lower the green latches on the left and right hand sides Setting the Paper Size Media Guidelines Media Specifications 164 Xerox Phaser 3635MFP User Guide Setups Accessing Tools User Interface Tools Menu OverviewPaper Tray Management Connectivity Feature Feature Options Feature Options Sub-menuNetwork Setup Security Settings Greenwich Mean Time Offset Tools Device Settings General Set Date & TimeLocalization Set Date and Time Tools User Interface General Measurements Tools Device Settings General GMT OffsetSet Measurements Set Altitude Tools Device Settings General Altitude Adjustment Tools User Interface Fax Service Settings Fax SetupFax Transmission Defaults Receive Defaults Fax Country Setting Junk Fax Fax Retained Documents PolicyJunk Fax Numbers List Telephone Tools User Interface Fax Service Settings Fax Report Mailbox SetupLine Configuration Tools User Interface Fax Service Settings Mailbox Setup Error Correction Mode Default Paper Size Setting up Paper TraysPaper Settings Default Stock Tray Confirmation Messages Tray SettingsAuto Tray Reduce/Enlarge Presets Machine PresetsBasic Copying Presets Xerox Phaser 3635MFP User Guide 181 Job Status Default Change Default SettingsSet Power Save Duration Times Entry Screen Default Tone Description Language DefaultTools Device Settings General Language Default and Priority Audio Tones Software Software ResetTools Device Settings Tests & Resets Software Reset Print Cartridge Reorder Notification CRU Replacement Defaults Counter Resets Xerox Standard Accounting XSA Tools Accounting Accounting EnablementAccounting Network Accounting Foreign Device Interface Immediate Image Overwrite Security SettingsAuthentication Tools Security Settings 190 Xerox Phaser 3635MFP User Guide User Interface Button Test Machine TestsImage Quality Test Patterns User Interface Tests Video Memory Test LED Indicator TestAudio Tone Test Display Pixel Test Application Checksum Verification Reset User Interface Customer Support and Supplies Numbers Tools Device Settings General Xerox Customer Support Network Accounting Optional ServicesTools User Interface Service Enablements Mail Setups 196 Xerox Phaser 3635MFP User Guide Maintenance Print Cartridge ConsumablesCustomer Replaceable Units Cartridge, make sure Staple Cartridge Control Panel and Touch Screen Cleaning the MachineDocument Glass and Constant Velocity Transport CVT Glass Duplexing Automatic Document Feeder and Output Tray Specifications Trays 1 Feature Specification Machine SpecificationsMachine Configurations Feature Specification Document Feeder Output Modules Output Tray Feature Consumption Electrical Specifications Print Feature Feature SpecificationsFax Feature Scan Feature Specifications 210 Xerox Phaser 3635MFP User Guide Troubleshooting Rear Fault ClearancePaper Jams Front Rear Cover Area Duplex Area Jams Front Cover Area Jams Document Jams Feeder Error and Fault CodesErrors & Faults Description Solution Paper Output Errors & Faults Description Solution Appendix a Select Printing Preferences Enable/Disable Banner SheetDisable the Banner Sheet in the Print Driver Disable the Banner Sheet at the Printer Numerics Index Resolution, E-mail Receive Header, Fax Receive SettingsMachine Configurations Receive Mode, Fax Receive Settings Remote Code, Fax Receive Settings Xerox Phaser 3635MFP User Guide 221 Index 222 Xerox Phaser 3635MFP User Guide