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Xerox 6400 manual Configuring Workflow Scanning, Configuring File Repository Settings

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Scanning

Workflow Scanning

Workflow Scanning allows you to scan an original document and distribute and archive the scanned image file. The Workflow Scanning feature is designed to simplify the task of scanning many multi- page documents and saving the scanned image files in one or more file locations.

To specify how and where scanned images are stored, you must create a template. You can create, manage, and store multiple templates in a template pool repository on a network server. Xerox software, such as SMARTsend and ScanFlowStore, is designed to help you create and manage Workflow Scanning templates.

Note: For help using the Workflow Scanning feature, see the User Guide at www.xerox.com/office/WC6400docs.

Before you begin:

Verify that a digital certificate is installed on the printer, and Secure HTTP (SSL) is enabled.

Configuring Workflow Scanning

Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.

1.In CentreWare IS, click Properties > Services > Workflow Scanning > Scanning Web Services.

2.Next to Scan Template Management, click Settings. The HTTP page opens.

3.Enable Scan Template Management.

4.Click Save.

Configuring File Repository Settings

A file repository is a network location where scanned images are stored. You must configure the file repository settings before you can create a template.

Your printer supports the following transfer protocols:

•FTP

•NetWare NCP

•SMB

•HTTP/HTTPS:

Note: HTTP/HTTPS scans to a Web server using a CGI script.

FTP

Before you begin:

•Ensure that FTP services are running on the server or computer to be used to store scanned image files. Note the IP address or host name.

•Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password.

106WorkCentre 6400 Multifunction Printer System Administrator Guide

Image 106

Xerox 6400 manual Configuring Workflow Scanning, Configuring File Repository Settings

Contents

Xerox WorkCentre Español Guía del administrador del sistemaPortuguês Guia de Administração do Sistema Xerox WorkCentreSGI IRIX is a trademark of Silicon Graphics, Inc 1 Introduction 2 Initial Setup3 Network Configuration Contents4 Security Contents5 Printing 6 Managing Copy Functions7 Scanning 8 Fax10 Administrator Tools 9 AccountingA Audit Log Event Identification Numbers 11 Customization and ExpansionIndex This chapter includes •Overview on page Introduction1•More Information on page Configuration Steps OverviewSource More InformationInformation Click Status > Information Pages in CenterWare ISIntroduction •Initial Setup in CentreWare IS on page Initial Setup•Initial Setup at the Control Panel on page This chapter includesPhysical Connection Quick Setup Home Initial Setup at the Control PanelThe Installation Wizard Configuration ReportAssigning a Network Address 3.Touch Ethernet Physical MediaChanging the System Administrator Password Initial Setup in CentreWare ISAccessing CentreWare IS Locking or Unlocking the PrinterAssigning a Name and Location to the Printer Accessing the Configuration ReportUsing the Configuration Overview Page Disabling the Configuration Report at StartupEnabling Services Viewing Services on the Control PanelInitial Setup •Proxy Server on page Network Configuration•Raw TCP/IP Printing on page •AppleTalk on pageEnabling TCP/IP Configuring TCP/IP Settings at the Control PanelTCP/IP NotesConfiguring DNS/DDNS Settings Configuring TCP/IP Settings in CentreWare ISConfiguring Dynamic Address Settings Configuring Settings for IPv4Configuring IP Settings for IPv6 NotesNotes Default DHCP SettingsNotes DNS Configuration for IPv6 Manual Address OptionsPage SNMP Configuring SNMPEditing SNMP v1/v2c Properties Adding IP Trap Destination Addresses Editing SNMP v3 SettingsSNMP Advanced Settings NotesAdding IPX Trap Destination Addresses SSDP Enabling LPR/LPD LPR/LPDNotes Raw TCP/IP Printing Basic SettingsAdvanced Settings Notes4.Banner Page Printing 3.Backchannel Data5.Miscellaneous Configuring SMTP Server Settings SMTP8.Click Apply Configuring LDAP/LDAPS Server Settings LDAPConfiguring Contexts for LDAP Defining User Mappings•Device Access Setup on page Configuring Authorization Access by Groups•User Roles Access Setup on page •Service Access Setup on pageService Access Setup Feature Access SetupConfiguring Filters for LDAP NotesPOP3 HTTP Configuring HTTP SettingsEnabling HTTP Proxy Server 2.Under HTTP Proxy Server, select EnabledPage AppleTalk Enabling AppleTalk on the printerConfiguring NetWare Settings NetWareBindery Settings NetWare Directory Services NDSConfiguring WINS Configuring Microsoft NetworkingMicrosoft Networking Notes Enabling WSDNotes 4.Click Apply Network Configuration •Controlling Access to Tools and Features on page Security4•Setting up Access Rights on page •PostScript Passwords on pageSetting up Access Rights OverviewPersonalization Local AuthenticationSpecifying Password Requirements User InformationSetting Up Local Authentication Network AuthenticationSetting up Network Authentication 6.Click Save 2.Under Authentication Type, select NDS Novell Authentication Using a Card Reader System Manually Configuring Control Panel Authentication Controlling Access to Tools and Features Controlling Access for All UsersInstalling a Digital Certificate Digital CertificatesCreating a Request Managing Trusted Certificate AuthoritiesDownloading the Generic Xerox CA 3.Select Save Target As SecurityEnabling Secure HTTP SSL Secure HTTP SSLNotes Managing Actions IPsecEnabling IPsec Notes4.In the Security Parameter Index: IN field Manual Keying SettingsInternet Key Exchange Settings •NoneEditing or Deleting an Action NotesCreating a New Protocol Group Managing Protocol GroupsManaging Host Groups Editing or Deleting a Protocol GroupDefining a Security Policy Managing Security PoliciesEditing or Deleting a Host Group Prioritizing a Security Policy802.1X Enabling and ConfiguringAt the Control Panel In CentreWare IS 2.Under Protocol, select Enable6.Enable Save to save new password 1.Click Properties >Stored Data Encryption Manually Deleting Image Data Overwriting Image DataScheduling Routine Deletion of Image Data System Administrator Guide •Jobs stored by the Scan to Mailbox service•Fax Dial Directories •Fax Mailbox contents 6.Click ApplyPostScript Passwords Creating an IP Filter Rule IP FilteringEditing or Deleting IP Filter Rules Arranging the Execution Order of IP Filter Rules Saving an Audit Log Audit LogEnabling Audit Log Interpreting the Audit Log•Completion Status Security•Managing Banner Sheet Printing Options on page Printing5•Saving and Reprinting Jobs on page •UNIX, Linux, and AS/400 Printing on pageSaving and Reprinting Jobs Enabling the Reprint Saved Jobs FeatureCreating and Managing Saved Jobs Folders Saving a Job from Your Computer Saving and Printing JobsSaving and Printing a Job in CentreWare IS 8.Type a Password and Retype Password Backing up Saved JobsRestoring Saved Jobs 9.Enable Select to Save New PasswordSystem Administrator Guide PrintingEnabling Banner Sheet Printing for LPR Print Jobs Managing Banner Sheet Printing OptionsEnabling Banner Sheet Printing in CentreWare IS Notes5.Click to expand the Paper/Output option System Administrator Guide4.Click the Advanced tab 7.Click OKUNIX, Linux, and AS/400 Printing Xerox Services for UNIX Systems XSUSInstalling XSUS Supported Printing ModelsDownload the Files Perform the Installation ProcedureLaunch XSUS AS/400 Printing from a Linux WorkstationInstalling the Xerox PPD on the workstation Notes Installing the WSCO and Setting up Print QueuesSystem Administrator Guide PrintingPrinting •Specifying Default Copy Settings on page Managing CopyFunctions •Creating Copy Feature Presets on page4.Touch Feature Defaults Specifying Default Copy Settings3.Touch Copy Service Settings 6.Touch Save Defaults3.Touch Copy Service Settings Changing the Reading Order2.Touch Service Settings 4.Touch Reading Order OptionsEdge Erase Presets Creating Copy Feature PresetsImage Shift Presets Reduce/Enlarge Presets 1.Touch Reduce/Enlarge PresetsManaging Copy Functions •Scanning to an Email Address on page Scanning7•Scanning to a Folder on the Printer on page •Workflow Scanning on pageScanning to a Folder on the Printer Setting Scan PoliciesEnabling or Disabling Scan to Mailbox Creating and Editing a Folder Managing Folders and Scanned FilesDeleting Scanned Files Managing Folder Passwords Delete Scan FoldersMonitoring Capacity NotesScanning to an Email Address Editing Default Scan SettingsTroubleshooting Scan to Email Managing the Email Address BookSystem Administrator Guide ScanningConfiguring File Repository Settings Configuring Workflow ScanningWorkflow Scanning NetWare NCP Page HTTP/HTTPS CGI ScriptsConfiguring HTTP/HTTPS File Repository Settings Adding a Fax Destination Configuring the Default TemplateAdding a File Destination Adding Document Management FieldsConfiguring Workflow Scanning General Settings Setting Scanned Image File Naming Conventions Configuring Template Pool Repository Settings3.Touch Update Templates Configuring a Validation Server2.Touch the Advanced Settings tab 4.Touch Update Now and touch ConfirmSystem Administrator Guide Troubleshooting Workflow ScanningScanning Configuring Scan to Home Scanning to a User’s Home FolderNotes System Administrator GuideScanning Scanning •Embedded Fax on page •Server Fax on page Fax8This chapter includes •Internet Fax on pageEnabling Embedded Fax Configuring Embedded Fax SettingsEmbedded Fax •Configuring Embedded Fax Settings on pageSetting Incoming Fax Defaults Setting Fax DefaultsNotes 4.Touch Secure Receive Enabling or Disabling the Secure Fax FeatureSelecting Default Paper Settings Printing or Clearing Secure FaxesSetting Transmission Defaults Editing a Fax Mailbox Fax MailboxesDeleting a Fax Mailbox Local Mailbox Storing a Fax in a MailboxPrinting or Deleting Stored Faxes 3.Touch Store to Local MailboxSetting Up Fax Reports Fax ReportsPrinting a Fax Report Deleting Sent Fax Jobs from Memory Chain DialingFax Polling Storing a Fax for Remote PollingPolling a Remote Fax Remote PollingPrinting and Deleting Stored Faxes 2.Touch Fax Options, then touch Remote PollingTesting the Fax Connection Troubleshooting Embedded FaxDefining Mailbox and Polling Policies Page Configure a Server Fax Filing Repository Server FaxConfigure a Fax Repository using SMB Configure a Fax Repository using HTTP/HTTPSConfigure a Fax Repository using SMTP Configure Server Fax Default SettingsConfigure a Fax Repository using Netware Troubleshooting Server Fax NotesConfiguring Default Internet Fax Settings Internet FaxInternet Fax Image Settings Configuring Internet Fax Receive SettingsFiling Options Troubleshooting Internet Fax Internet Fax AddressesAdding a Fax Recipient LAN FaxSending a LAN Fax Adding a Recipient from a Personal PhonebookSetting LAN Fax Options Setting up a Cover Sheet9.Select Options from the Cover Sheet Image menu 1.Click Preferences Editing the PhonebookSetting up Phonebook Preferences Personal Phonebook•Network Accounting on page Accounting9•Xerox Standard Accounting on page •Enabling Accounting in Print Drivers on pageEnabling Xerox Standard Accounting Xerox Standard AccountingCreating a Group Account Creating a General Account NotesAccounts Resetting Usage LimitsMaximum Usage Limits 3.Click Add AccountPrinting a Report 2.Click Generate ReportEnabling and Configuring Network Accounting Network AccountingTroubleshooting Network Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver•SMart eSolutions and Billing Information on page Administrator Tools•Energy Saving Settings on page •Monitoring Alerts and Status on pageMonitoring Alerts and Status AlertsLow Supply Warning Local UI AlertsNotes •Standby Mode to Low Power Mode Energy Saving Settings2.Touch Device Settings > General > Energy Saver •Low Power Mode to Sleep ModeSetting the Default Touch Screen View Touch Screen SettingsSystem Time Out Restarting the Printer in CentreWare IS Taking the Printer OfflineRestarting the Printer from the Control Panel Administrator Tools 7.Touch Reset. Notes System Administrator GuideSMart eSolutions SMart eSolutions and Billing InformationNotes Meter Assistant View Usage and Billing InformationMaintenance Assistant Supplies Assistant2.Click Refresh to update the page Billing InformationCloning Creating a Clone FileNotes Installing a Clone File2.Click I Have A Cloning File Address Books Internet Fax and Email Address BookLAN Fax Address Book Fax Address BookMapping the Address Book Font Management Utility Downloading a Network Log from CentreWare IS Network LogsDownloading a Network Log to a USB Memory Stick NotesCustomizing Printer Contact Information Updating the Printer Software ManualAuto Upgrade Using a USB Memory StickAdministrator Tools •Xerox Extensible Interface Platform EIP on page Customization andExpansion •Auxiliary Interface Kit on pageEnabling Extensible Services Xerox Extensible Interface Platform EIPAuxiliary Interface Kit 3.Touch Auxiliary AccessCustomization and Expansion Audit Log Event Identification NumbersDescription Audit Log Event Identification NumbersEvent Identification Number Event Identification Number DescriptionAudit Log Event Identification Numbers Audit Log Event Identification Numbers Index NumericsPage Page Page Page Page Page Index