Accounting

Network Accounting

Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication of User ID and Account ID, which are logged with the job details in the job log. The user is prompted for accounting information when submitting a job to the printer.

The job log information can be compiled at the accounting server and formatted into reports. Before you begin:

Install and configure Xerox certified network accounting software on your network. Refer to the manufacturer's instructions for help.

Test communication between the accounting server and the printer. To do this, open a Web browser, type the IP Address of the printer in the address bar, then press Enter. The printer’s CentreWare IS home page should display.

Install Print Drivers on all user computers if you want to track print and LAN Fax jobs.

Enabling and Configuring Network Accounting

Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup at the Control Panel on page 15.

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Accounting Settings.

3.Touch Accounting Mode.

4.Touch Network Accounting to enable.

5.To customize the prompt that users will see at the control panel, touch Customize Prompts, then select the required prompt option from the drop-down menu: Display Prompt 1 and 2, Display Prompt 1 Only, Display Prompt 2 Only, Display No Prompts.

a.To set the prompt values, touch Prompt 1 Label, type an ID between 1 and 32 characters, then touch Save.

b.Touch Prompt 2 Default Value, type an ID between 1 and 32 characters, then touch Save.

c.To prevent typed information from being displayed on the control panel, touch Mask Entries, then touch Save.

6.Touch Code Entry Validation, and select one of the following:

Enabled: Select this option if you want to track copy, print, and scan usage information by User ID, Account ID, and resources used by each user account. Users are required to type a valid User ID and Account ID for every job.

Note: Resources include type of paper stock used, printing method such as single-sided or double- sided, and output types such as stapled or collated.

Disabled: Select this option to allow the printer to accept both valid and invalid User and Account ID's. You can disable code entry validation if you want to determine what the general usage baseline is for any particular printer prior to requiring authentication controls. Users are still required to type at least one character into the User ID and Account ID fields.

7.Touch Save.

146WorkCentre 6400 Multifunction Printer System Administrator Guide

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Xerox 6400 manual Enabling and Configuring Network Accounting

6400 specifications

The Xerox 6400, a notable entry in the multifunction printer category, emerged during the 1990s, when technology was rapidly evolving. Known for its robust functionality and exceptional output quality, the Xerox 6400 became a reliable choice for businesses that needed efficient document production.

One of the standout features of the Xerox 6400 is its versatile printing capabilities. It offered both color and black-and-white printing, allowing organizations to create a variety of documents, from standard reports to impressive marketing materials. With a maximum print resolution of 600 x 600 dpi, it delivered crisp text and vibrant images, ensuring that printed materials were of professional quality.

The Xerox 6400 utilized laser printing technology, which provided advantages such as faster print speeds compared to inkjet counterparts. The printer achieved print speeds of up to 8 pages per minute for color and 16 pages per minute for black-and-white, catering to the needs of busy office environments. Additionally, with its high-capacity toner cartridges, users experienced less frequent toner replacements, enhancing productivity.

Another significant characteristic of the 6400 was its user-friendly interface. The printer featured a simple control panel, making it easy for users to navigate settings and perform tasks. It also supported various connectivity options, including parallel and optional Ethernet interfaces, enabling seamless integration into existing network setups.

The Xerox 6400 also prioritized paper handling, accommodating various media types and sizes. Its standard paper tray held up to 250 sheets, while an optional second tray could expand capacity even further. This flexibility made it suitable for various printing tasks, from general office documents to specialty media.

In terms of durability and reliability, the Xerox 6400 was built to withstand the demands of a high-volume printing environment. Its robust construction and high monthly duty cycle meant that it could handle substantial workloads without compromising performance.

In conclusion, the Xerox 6400 stood out in the market due to its combination of high-quality printing, user-friendly features, and a robust design. It effectively addressed the diverse needs of businesses, making it a popular choice for those requiring a dependable color printer capable of delivering professional results. While technology has advanced since its release, the Xerox 6400 remains a testament to the evolution of office printing solutions.