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Xerox 6400 manual Overwriting Image Data, Manually Deleting Image Data

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Security

Overwriting Image Data

To ensure that image data on the printer’s hard drive cannot be accessed, you can delete and overwrite image data. Image data is any and all in-process or temporary user data on the disk, such as current jobs, queued jobs, temporary scan files, but not saved jobs or folders.

Manually Deleting Image Data

To manually delete image data on the printer’s hard drive:

Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.

1.In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.

2.Under Standard, click Start to delete all data except:

•Jobs and folders stored by the Reprint Saved Jobs service

•Jobs stored by the Scan to Mailbox service

•Speed dial entries in the Fax Address Book

•Internet Fax mailbox contents

Note: Depending on how many files are being deleted, the printer can be offline for up to 20 minutes while data is being deleted.

To manually delete all image data on the printer’s hard drive: CAUTION: All image data will be deleted.

Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.

1.In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.

2.Under Full, click Start to delete all data.

Note: Depending on how full the hard drive is, the printer can be offline for up to 60 minutes while data is being deleted.

Scheduling Routine Deletion of Image Data

Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.

1.In CentreWare IS, click Properties > Security > On Demand Overwrite > Scheduled.

2.To enable Scheduled On Demand Overwrite, under Frequency, select how often you want data to be deleted: Daily, Weekly or Monthly.

3.Under Time, type the time that you want data to be deleted.

4.If you selected Weekly or Monthly frequency, under Day of Week or Day of Month, select the day that you want data to be deleted.

74WorkCentre 6400 Multifunction Printer System Administrator Guide

Image 74

Xerox 6400 manual Overwriting Image Data, Manually Deleting Image Data, Scheduling Routine Deletion of Image Data

Contents

Xerox WorkCentre Español Guía del administrador del sistemaPortuguês Guia de Administração do Sistema Xerox WorkCentreSGI IRIX is a trademark of Silicon Graphics, Inc 1 Introduction 2 Initial Setup3 Network Configuration Contents4 Security Contents5 Printing 6 Managing Copy Functions7 Scanning 8 Fax10 Administrator Tools 9 AccountingIndex 11 Customization and ExpansionA Audit Log Event Identification Numbers •More Information on page Introduction1This chapter includes •Overview on page Configuration Steps OverviewSource More InformationInformation Click Status > Information Pages in CenterWare ISIntroduction •Initial Setup in CentreWare IS on page Initial Setup•Initial Setup at the Control Panel on page This chapter includesPhysical Connection Quick Setup Home Initial Setup at the Control PanelThe Installation Wizard Configuration ReportAssigning a Network Address 3.Touch Ethernet Physical MediaChanging the System Administrator Password Initial Setup in CentreWare ISAccessing CentreWare IS Locking or Unlocking the PrinterAssigning a Name and Location to the Printer Accessing the Configuration ReportUsing the Configuration Overview Page Disabling the Configuration Report at StartupEnabling Services Viewing Services on the Control PanelInitial Setup •Proxy Server on page Network Configuration•Raw TCP/IP Printing on page •AppleTalk on pageEnabling TCP/IP Configuring TCP/IP Settings at the Control PanelTCP/IP NotesConfiguring DNS/DDNS Settings Configuring TCP/IP Settings in CentreWare ISConfiguring Dynamic Address Settings Configuring Settings for IPv4Configuring IP Settings for IPv6 NotesNotes Default DHCP SettingsNotes DNS Configuration for IPv6 Manual Address OptionsPage Editing SNMP v1/v2c Properties Configuring SNMPSNMP Adding IP Trap Destination Addresses Editing SNMP v3 SettingsSNMP Advanced Settings NotesAdding IPX Trap Destination Addresses SSDP Notes LPR/LPDEnabling LPR/LPD Raw TCP/IP Printing Basic SettingsAdvanced Settings Notes5.Miscellaneous 3.Backchannel Data4.Banner Page Printing Configuring SMTP Server Settings SMTP8.Click Apply Configuring LDAP/LDAPS Server Settings LDAPConfiguring Contexts for LDAP Defining User Mappings•Device Access Setup on page Configuring Authorization Access by Groups•User Roles Access Setup on page •Service Access Setup on pageService Access Setup Feature Access SetupConfiguring Filters for LDAP NotesPOP3 Enabling HTTP Configuring HTTP SettingsHTTP Proxy Server 2.Under HTTP Proxy Server, select EnabledPage AppleTalk Enabling AppleTalk on the printerConfiguring NetWare Settings NetWareBindery Settings NetWare Directory Services NDSMicrosoft Networking Configuring Microsoft NetworkingConfiguring WINS Notes Enabling WSDNotes 4.Click Apply Network Configuration Controlling Access to Tools and Features on page Security4•Setting up Access Rights on page •PostScript Passwords on pageSetting up Access Rights OverviewPersonalization Local AuthenticationSpecifying Password Requirements User InformationSetting up Network Authentication Network AuthenticationSetting Up Local Authentication 6.Click Save 2.Under Authentication Type, select NDS Novell Authentication Using a Card Reader System Manually Configuring Control Panel Authentication Controlling Access to Tools and Features Controlling Access for All UsersInstalling a Digital Certificate Digital CertificatesDownloading the Generic Xerox CA Managing Trusted Certificate AuthoritiesCreating a Request 3.Select Save Target As SecurityNotes Secure HTTP SSLEnabling Secure HTTP SSL Managing Actions IPsecEnabling IPsec Notes4.In the Security Parameter Index: IN field Manual Keying SettingsInternet Key Exchange Settings •NoneEditing or Deleting an Action NotesCreating a New Protocol Group Managing Protocol GroupsManaging Host Groups Editing or Deleting a Protocol GroupDefining a Security Policy Managing Security PoliciesEditing or Deleting a Host Group Prioritizing a Security PolicyAt the Control Panel Enabling and Configuring802.1X In CentreWare IS 2.Under Protocol, select Enable6.Enable Save to save new password 1.Click Properties >Stored Data Encryption Scheduling Routine Deletion of Image Data Overwriting Image DataManually Deleting Image Data System Administrator Guide •Jobs stored by the Scan to Mailbox serviceFax Dial Directories Fax Mailbox contents 6.Click ApplyPostScript Passwords Editing or Deleting IP Filter Rules IP FilteringCreating an IP Filter Rule Arranging the Execution Order of IP Filter Rules Saving an Audit Log Audit LogEnabling Audit Log Interpreting the Audit Log•Completion Status Security•Managing Banner Sheet Printing Options on page Printing5•Saving and Reprinting Jobs on page •UNIX, Linux, and AS/400 Printing on pageCreating and Managing Saved Jobs Folders Enabling the Reprint Saved Jobs FeatureSaving and Reprinting Jobs Saving and Printing a Job in CentreWare IS Saving and Printing JobsSaving a Job from Your Computer 8.Type a Password and Retype Password Backing up Saved JobsRestoring Saved Jobs 9.Enable Select to Save New PasswordSystem Administrator Guide PrintingEnabling Banner Sheet Printing for LPR Print Jobs Managing Banner Sheet Printing OptionsEnabling Banner Sheet Printing in CentreWare IS Notes5.Click to expand the Paper/Output option System Administrator Guide4.Click the Advanced tab 7.Click OKUNIX, Linux, and AS/400 Printing Xerox Services for UNIX Systems XSUSInstalling XSUS Supported Printing ModelsLaunch XSUS Perform the Installation ProcedureDownload the Files Installing the Xerox PPD on the workstation Printing from a Linux WorkstationAS/400 Notes Installing the WSCO and Setting up Print QueuesSystem Administrator Guide PrintingPrinting •Specifying Default Copy Settings on page Managing CopyFunctions •Creating Copy Feature Presets on page4.Touch Feature Defaults Specifying Default Copy Settings3.Touch Copy Service Settings 6.Touch Save Defaults3.Touch Copy Service Settings Changing the Reading Order2.Touch Service Settings 4.Touch Reading Order OptionsImage Shift Presets Creating Copy Feature PresetsEdge Erase Presets Reduce/Enlarge Presets 1.Touch Reduce/Enlarge PresetsManaging Copy Functions •Scanning to an Email Address on page Scanning7•Scanning to a Folder on the Printer on page •Workflow Scanning on pageEnabling or Disabling Scan to Mailbox Setting Scan PoliciesScanning to a Folder on the Printer Deleting Scanned Files Managing Folders and Scanned FilesCreating and Editing a Folder Managing Folder Passwords Delete Scan FoldersMonitoring Capacity NotesScanning to an Email Address Editing Default Scan SettingsTroubleshooting Scan to Email Managing the Email Address BookSystem Administrator Guide ScanningWorkflow Scanning Configuring Workflow ScanningConfiguring File Repository Settings NetWare NCP Page HTTP/HTTPS CGI ScriptsConfiguring HTTP/HTTPS File Repository Settings Adding a Fax Destination Configuring the Default TemplateAdding a File Destination Adding Document Management FieldsConfiguring Workflow Scanning General Settings Setting Scanned Image File Naming Conventions Configuring Template Pool Repository Settings3.Touch Update Templates Configuring a Validation Server2.Touch the Advanced Settings tab 4.Touch Update Now and touch ConfirmScanning Troubleshooting Workflow ScanningSystem Administrator Guide Configuring Scan to Home Scanning to a User’s Home FolderScanning System Administrator GuideNotes Scanning •Embedded Fax on page •Server Fax on page Fax8This chapter includes •Internet Fax on pageEnabling Embedded Fax Configuring Embedded Fax SettingsEmbedded Fax •Configuring Embedded Fax Settings on pageNotes Setting Fax DefaultsSetting Incoming Fax Defaults 4.Touch Secure Receive Enabling or Disabling the Secure Fax FeatureSelecting Default Paper Settings Printing or Clearing Secure FaxesSetting Transmission Defaults Deleting a Fax Mailbox Fax MailboxesEditing a Fax Mailbox Local Mailbox Storing a Fax in a MailboxPrinting or Deleting Stored Faxes 3.Touch Store to Local MailboxPrinting a Fax Report Fax ReportsSetting Up Fax Reports Deleting Sent Fax Jobs from Memory Chain DialingFax Polling Storing a Fax for Remote PollingPolling a Remote Fax Remote PollingPrinting and Deleting Stored Faxes 2.Touch Fax Options, then touch Remote PollingDefining Mailbox and Polling Policies Troubleshooting Embedded FaxTesting the Fax Connection Page Configure a Server Fax Filing Repository Server FaxConfigure a Fax Repository using SMB Configure a Fax Repository using HTTP/HTTPSConfigure a Fax Repository using Netware Configure Server Fax Default SettingsConfigure a Fax Repository using SMTP Troubleshooting Server Fax NotesConfiguring Default Internet Fax Settings Internet FaxFiling Options Configuring Internet Fax Receive SettingsInternet Fax Image Settings Troubleshooting Internet Fax Internet Fax AddressesAdding a Fax Recipient LAN FaxSending a LAN Fax Adding a Recipient from a Personal Phonebook9.Select Options from the Cover Sheet Image menu Setting up a Cover SheetSetting LAN Fax Options 1.Click Preferences Editing the PhonebookSetting up Phonebook Preferences Personal Phonebook•Network Accounting on page Accounting9•Xerox Standard Accounting on page •Enabling Accounting in Print Drivers on pageCreating a Group Account Xerox Standard AccountingEnabling Xerox Standard Accounting Creating a General Account Accounts Resetting Usage LimitsMaximum Usage Limits 3.Click Add AccountPrinting a Report 2.Click Generate ReportEnabling and Configuring Network Accounting Network AccountingTroubleshooting Network Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver•SMart eSolutions and Billing Information on page Administrator Tools•Energy Saving Settings on page •Monitoring Alerts and Status on pageMonitoring Alerts and Status AlertsNotes Local UI AlertsLow Supply Warning •Standby Mode to Low Power Mode Energy Saving Settings2.Touch Device Settings > General > Energy Saver •Low Power Mode to Sleep ModeSystem Time Out Touch Screen SettingsSetting the Default Touch Screen View Restarting the Printer from the Control Panel Taking the Printer OfflineRestarting the Printer in CentreWare IS Administrator Tools 7.Touch Reset. Notes System Administrator GuideNotes SMart eSolutions and Billing InformationSMart eSolutions Meter Assistant View Usage and Billing InformationMaintenance Assistant Supplies Assistant2.Click Refresh to update the page Billing InformationCloning Creating a Clone File2.Click I Have A Cloning File Installing a Clone FileNotes Address Books Internet Fax and Email Address BookMapping the Address Book Fax Address BookLAN Fax Address Book Font Management Utility Downloading a Network Log from CentreWare IS Network LogsDownloading a Network Log to a USB Memory Stick NotesCustomizing Printer Contact Information Updating the Printer Software ManualAuto Upgrade Using a USB Memory StickAdministrator Tools Xerox Extensible Interface Platform EIP on page Customization andExpansion •Auxiliary Interface Kit on pageEnabling Extensible Services Xerox Extensible Interface Platform EIPAuxiliary Interface Kit 3.Touch Auxiliary AccessCustomization and Expansion Audit Log Event Identification NumbersEvent Identification Number Audit Log Event Identification NumbersDescription Audit Log Event Identification Numbers DescriptionEvent Identification Number Audit Log Event Identification Numbers Index NumericsPage Page Page Page Page Page Index