Manuals / Xerox / Computer Equipment / Printer

Xerox 6400 manual Fax Mailboxes, Editing a Fax Mailbox, Deleting a Fax Mailbox

Models: 6400

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Fax

Batch Send

1.On the Transmission Defaults screen, touch Batch Send.

2.To enable Batch Send, touch Enabled.

3.Touch Save.

Audio Line Monitor

1.On the Transmission Defaults screen, touch Audio Line Monitor.

2.To enable Audio Line Monitor, touch Enable.

3.Next to Select Line Monitor Volume, touch the desired level. Options are High, Medium, and Low.

4.Next to Select Line Monitor Duration, touch the up and down arrows to select a value between 1 and 25 seconds that the printer monitors the line.

5.Touch Save.

Fax Mailboxes

A fax can be stored locally in the printer or on a remote fax machine. A stored fax can be printed or accessed by Remote Polling. There are 200 available fax mailboxes.

Editing a Fax Mailbox

1.At the printer control panel, press the Machine Status button.

2.Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.

3.Touch the down arrow to scroll.

4.Touch Mailbox Setup.

5.Touch a mailbox in the Mailbox List, then touch Edit.

6.To assign a name to a mailbox, touch Mailbox Name, type a name for the mailbox up to 30 characters using the touch-screen keyboard, then touch Save.

7.To assign a passcode to the mailbox, touch Mailbox Passcode. Touch the C button to delete the default values, type a 4-digit passcode using the numeric keypad, then touch Save. Users must type this passcode when storing faxes to, or printing faxes from the mailbox.

8.To ensure that the user receives Fax Notifications, touch Enable, then touch Save.

Deleting a Fax Mailbox

1.At the printer control panel, press the Machine Status button.

2.Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.

3.Touch the down arrow to scroll.

4.Touch Mailbox Setup.

5.Touch the assigned mailbox that you want to delete, then touch Delete Mailbox. CAUTION: Touching Delete Mailbox deletes the mailbox and all documents it contains.

6.On the Delete Mailbox confirmation screen, touch Confirm to delete the mailbox, or Close to exit.

7.Touch Close.

124WorkCentre 6400 Multifunction Printer System Administrator Guide

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Xerox 6400 manual Fax Mailboxes, Editing a Fax Mailbox, Deleting a Fax Mailbox

Contents

Español Guía del administrador del sistema Português Guia de Administração do SistemaXerox WorkCentre Xerox WorkCentreSGI IRIX is a trademark of Silicon Graphics, Inc 2 Initial Setup 3 Network Configuration1 Introduction Contents4 Security Contents5 Printing 6 Managing Copy Functions7 Scanning 8 Fax10 Administrator Tools 9 AccountingA Audit Log Event Identification Numbers 11 Customization and ExpansionIndex This chapter includes •Overview on page Introduction1•More Information on page Configuration Steps OverviewMore Information InformationSource Click Status > Information Pages in CenterWare ISIntroduction Initial Setup •Initial Setup at the Control Panel on page•Initial Setup in CentreWare IS on page This chapter includesPhysical Connection Initial Setup at the Control Panel The Installation WizardQuick Setup Home Configuration ReportAssigning a Network Address 3.Touch Ethernet Physical MediaInitial Setup in CentreWare IS Accessing CentreWare ISChanging the System Administrator Password Locking or Unlocking the PrinterAccessing the Configuration Report Using the Configuration Overview PageAssigning a Name and Location to the Printer Disabling the Configuration Report at StartupEnabling Services Viewing Services on the Control PanelInitial Setup Network Configuration •Raw TCP/IP Printing on page•Proxy Server on page •AppleTalk on pageConfiguring TCP/IP Settings at the Control Panel TCP/IPEnabling TCP/IP NotesConfiguring TCP/IP Settings in CentreWare IS Configuring Dynamic Address SettingsConfiguring DNS/DDNS Settings Configuring Settings for IPv4Configuring IP Settings for IPv6 NotesNotes Default DHCP SettingsNotes DNS Configuration for IPv6 Manual Address OptionsPage SNMP Configuring SNMPEditing SNMP v1/v2c Properties Editing SNMP v3 Settings SNMP Advanced SettingsAdding IP Trap Destination Addresses NotesAdding IPX Trap Destination Addresses SSDP Enabling LPR/LPD LPR/LPDNotes Basic Settings Advanced SettingsRaw TCP/IP Printing Notes4.Banner Page Printing 3.Backchannel Data5.Miscellaneous Configuring SMTP Server Settings SMTP8.Click Apply Configuring LDAP/LDAPS Server Settings LDAPConfiguring Contexts for LDAP Defining User MappingsConfiguring Authorization Access by Groups •User Roles Access Setup on page•Device Access Setup on page •Service Access Setup on pageService Access Setup Feature Access SetupConfiguring Filters for LDAP NotesPOP3 HTTP Configuring HTTP SettingsEnabling HTTP Proxy Server 2.Under HTTP Proxy Server, select EnabledPage AppleTalk Enabling AppleTalk on the printerConfiguring NetWare Settings NetWareBindery Settings NetWare Directory Services NDSConfiguring WINS Configuring Microsoft NetworkingMicrosoft Networking Notes Enabling WSDNotes 4.Click Apply Network Configuration Security4 •Setting up Access Rights on pageControlling Access to Tools and Features on page •PostScript Passwords on pageSetting up Access Rights OverviewLocal Authentication Specifying Password RequirementsPersonalization User InformationSetting Up Local Authentication Network AuthenticationSetting up Network Authentication 6.Click Save 2.Under Authentication Type, select NDS Novell Authentication Using a Card Reader System Manually Configuring Control Panel Authentication Controlling Access to Tools and Features Controlling Access for All UsersInstalling a Digital Certificate Digital CertificatesCreating a Request Managing Trusted Certificate AuthoritiesDownloading the Generic Xerox CA 3.Select Save Target As SecurityEnabling Secure HTTP SSL Secure HTTP SSLNotes IPsec Enabling IPsecManaging Actions NotesManual Keying Settings Internet Key Exchange Settings4.In the Security Parameter Index: IN field •NoneEditing or Deleting an Action NotesManaging Protocol Groups Managing Host GroupsCreating a New Protocol Group Editing or Deleting a Protocol GroupManaging Security Policies Editing or Deleting a Host GroupDefining a Security Policy Prioritizing a Security Policy802.1X Enabling and ConfiguringAt the Control Panel 2.Under Protocol, select Enable 6.Enable Save to save new passwordIn CentreWare IS 1.Click Properties >Stored Data Encryption Manually Deleting Image Data Overwriting Image DataScheduling Routine Deletion of Image Data •Jobs stored by the Scan to Mailbox service Fax Dial Directories Fax Mailbox contentsSystem Administrator Guide 6.Click ApplyPostScript Passwords Creating an IP Filter Rule IP FilteringEditing or Deleting IP Filter Rules Arranging the Execution Order of IP Filter Rules Audit Log Enabling Audit LogSaving an Audit Log Interpreting the Audit Log•Completion Status SecurityPrinting5 •Saving and Reprinting Jobs on page•Managing Banner Sheet Printing Options on page •UNIX, Linux, and AS/400 Printing on pageSaving and Reprinting Jobs Enabling the Reprint Saved Jobs FeatureCreating and Managing Saved Jobs Folders Saving a Job from Your Computer Saving and Printing JobsSaving and Printing a Job in CentreWare IS Backing up Saved Jobs Restoring Saved Jobs8.Type a Password and Retype Password 9.Enable Select to Save New PasswordSystem Administrator Guide PrintingManaging Banner Sheet Printing Options Enabling Banner Sheet Printing in CentreWare ISEnabling Banner Sheet Printing for LPR Print Jobs NotesSystem Administrator Guide 4.Click the Advanced tab5.Click to expand the Paper/Output option 7.Click OKXerox Services for UNIX Systems XSUS Installing XSUSUNIX, Linux, and AS/400 Printing Supported Printing ModelsDownload the Files Perform the Installation ProcedureLaunch XSUS AS/400 Printing from a Linux WorkstationInstalling the Xerox PPD on the workstation Installing the WSCO and Setting up Print Queues System Administrator GuideNotes PrintingPrinting Managing Copy Functions•Specifying Default Copy Settings on page •Creating Copy Feature Presets on pageSpecifying Default Copy Settings 3.Touch Copy Service Settings4.Touch Feature Defaults 6.Touch Save DefaultsChanging the Reading Order 2.Touch Service Settings3.Touch Copy Service Settings 4.Touch Reading Order OptionsEdge Erase Presets Creating Copy Feature PresetsImage Shift Presets Reduce/Enlarge Presets 1.Touch Reduce/Enlarge PresetsManaging Copy Functions Scanning7 •Scanning to a Folder on the Printer on page•Scanning to an Email Address on page •Workflow Scanning on pageScanning to a Folder on the Printer Setting Scan PoliciesEnabling or Disabling Scan to Mailbox Creating and Editing a Folder Managing Folders and Scanned FilesDeleting Scanned Files Managing Folder Passwords Delete Scan FoldersMonitoring Capacity NotesEditing Default Scan Settings Troubleshooting Scan to EmailScanning to an Email Address Managing the Email Address BookSystem Administrator Guide ScanningConfiguring File Repository Settings Configuring Workflow ScanningWorkflow Scanning NetWare NCP Page HTTP/HTTPS CGI ScriptsConfiguring HTTP/HTTPS File Repository Settings Configuring the Default Template Adding a File DestinationAdding a Fax Destination Adding Document Management FieldsConfiguring Workflow Scanning General Settings Setting Scanned Image File Naming Conventions Configuring Template Pool Repository SettingsConfiguring a Validation Server 2.Touch the Advanced Settings tab3.Touch Update Templates 4.Touch Update Now and touch ConfirmSystem Administrator Guide Troubleshooting Workflow ScanningScanning Configuring Scan to Home Scanning to a User’s Home FolderNotes System Administrator GuideScanning Scanning Fax8 This chapter includes•Embedded Fax on page •Server Fax on page •Internet Fax on pageConfiguring Embedded Fax Settings Embedded FaxEnabling Embedded Fax •Configuring Embedded Fax Settings on pageSetting Incoming Fax Defaults Setting Fax DefaultsNotes Enabling or Disabling the Secure Fax Feature Selecting Default Paper Settings4.Touch Secure Receive Printing or Clearing Secure FaxesSetting Transmission Defaults Editing a Fax Mailbox Fax MailboxesDeleting a Fax Mailbox Storing a Fax in a Mailbox Printing or Deleting Stored FaxesLocal Mailbox 3.Touch Store to Local MailboxSetting Up Fax Reports Fax ReportsPrinting a Fax Report Chain Dialing Fax PollingDeleting Sent Fax Jobs from Memory Storing a Fax for Remote PollingRemote Polling Printing and Deleting Stored FaxesPolling a Remote Fax 2.Touch Fax Options, then touch Remote PollingTesting the Fax Connection Troubleshooting Embedded FaxDefining Mailbox and Polling Policies Page Configure a Server Fax Filing Repository Server FaxConfigure a Fax Repository using SMB Configure a Fax Repository using HTTP/HTTPSConfigure a Fax Repository using SMTP Configure Server Fax Default SettingsConfigure a Fax Repository using Netware Troubleshooting Server Fax NotesConfiguring Default Internet Fax Settings Internet FaxInternet Fax Image Settings Configuring Internet Fax Receive SettingsFiling Options Troubleshooting Internet Fax Internet Fax AddressesLAN Fax Sending a LAN FaxAdding a Fax Recipient Adding a Recipient from a Personal PhonebookSetting LAN Fax Options Setting up a Cover Sheet9.Select Options from the Cover Sheet Image menu Editing the Phonebook Setting up Phonebook Preferences1.Click Preferences Personal PhonebookAccounting9 •Xerox Standard Accounting on page•Network Accounting on page •Enabling Accounting in Print Drivers on pageEnabling Xerox Standard Accounting Xerox Standard AccountingCreating a Group Account Creating a General Account Resetting Usage Limits Maximum Usage LimitsAccounts 3.Click Add AccountPrinting a Report 2.Click Generate ReportEnabling and Configuring Network Accounting Network AccountingTroubleshooting Network Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print DriverAdministrator Tools •Energy Saving Settings on page•SMart eSolutions and Billing Information on page •Monitoring Alerts and Status on pageMonitoring Alerts and Status AlertsLow Supply Warning Local UI AlertsNotes Energy Saving Settings 2.Touch Device Settings > General > Energy Saver•Standby Mode to Low Power Mode •Low Power Mode to Sleep ModeSetting the Default Touch Screen View Touch Screen SettingsSystem Time Out Restarting the Printer in CentreWare IS Taking the Printer OfflineRestarting the Printer from the Control Panel Administrator Tools 7.Touch Reset. Notes System Administrator GuideSMart eSolutions SMart eSolutions and Billing InformationNotes View Usage and Billing Information Maintenance AssistantMeter Assistant Supplies Assistant2.Click Refresh to update the page Billing InformationCloning Creating a Clone FileNotes Installing a Clone File2.Click I Have A Cloning File Address Books Internet Fax and Email Address BookLAN Fax Address Book Fax Address BookMapping the Address Book Font Management Utility Network Logs Downloading a Network Log to a USB Memory StickDownloading a Network Log from CentreWare IS NotesCustomizing Printer Contact Information Updating the Printer Software ManualAuto Upgrade Using a USB Memory StickAdministrator Tools Customization and ExpansionXerox Extensible Interface Platform EIP on page •Auxiliary Interface Kit on pageEnabling Extensible Services Xerox Extensible Interface Platform EIPAuxiliary Interface Kit 3.Touch Auxiliary AccessCustomization and Expansion Audit Log Event Identification NumbersDescription Audit Log Event Identification NumbersEvent Identification Number Event Identification Number DescriptionAudit Log Event Identification Numbers Audit Log Event Identification Numbers Index NumericsPage Page Page Page Page Page Index