HP CM6049f MFP Use the address book, Create a recipient list, Use the auto-complete function

Use the auto-complete function

When you type characters into the To:, CC:, or From: fields on the Send E-mail screen, the auto- complete function is activated. As you type the required address or name by using the keyboard screen, the device automatically searches the address book list and completes the address or name by using the first match. You can then select that name by touching Enter, or continue typing the name until auto- complete finds the correct entry. If you type a character that does not match any entry in the list, the auto-complete text is removed from the display to indicate that you are typing an address that is not in the address book.

Use the address book

You can send e-mail to a list of recipients by using the address book feature of the product. See your system administrator for information about configuring address lists.

NOTE: You can also use the embedded Web server (EWS) to create and manage the e-mail address book. The EWS e-mail address book can be used to add, edit, or delete single e-mail addresses or e- mail distribution lists. For more information, see Embedded Web server on page 178.

Create a recipient list

1.From the Home screen, touch E-mail.

2.Complete one of the following steps:

●Touch To: to open the keyboard screen, and then type the recipients' e-mail addresses. Separate multiple e-mail addresses with a semicolon or by touching Enter on the touchscreen.

●Use the address book.

a.On the Send E-mail screen, touch the address book button to open the address book.

b.Navigate the entries in the address book by using the scroll bar. Hold down the arrow to scroll quickly through the list.

c.Highlight the name to select a recipient, and then touch the arrow button .

You can also select a distribution list by touching the drop-down list at the top of the screen and then touching All, or add a recipient from a local list by touching Local in the drop-down list. Highlight the appropriate names, and then touch the arrow button to add the name to your list of recipients.

You can remove a recipient from your list by scrolling to highlight the recipient, and then touching the remove button in the middle of the screen.

3.The names in the recipient list are placed in the text line of the keyboard screen. If you want, you can add a recipient that is not found in the address book by typing the e-mail address on the keyboard. After you are satisfied with your recipient list, touch OK.

4.Touch OK.

5.Finish typing information in the CC: and Subject: fields on the Send E-mail screen, if necessary.

You can check the list of recipients by touching the down arrow in the To: text line.

6.Press Start.

166 Chapter 12 Scan and send to e-mail ENWW