HP J5788, J5780, J5750, J5740 Set up backup fax reception, To receive a fax manually

Chapter 10

You can receive faxes manually from a phone that is:

•Directly connected to the HP All-in-One (on the 2-EXT port)

•On the same phone line, but not directly connected to the HP All-in-One

To receive a fax manually

1.Make sure the HP All-in-One is turned on and you have paper loaded in the input tray.

2.Remove any originals from the document feeder tray.

3.Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP All-in-One answers. Or, turn off the Auto Answer setting so that the HP All-in-One does not automatically answer incoming calls.

4.If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.

5.When you hear fax tones from a sending fax machine, do the following:

a. Press Start Fax Black or Start Fax Color on the control panel of the HP All-in- One.

b. When prompted, press 2 to select Fax Receive.

c. After the HP All-in-One begins to receive the fax, you can hang up the phone or remain on the line. The phone line is silent during fax transmission.

Related topics

•Set the number of rings before answering

•Set the answer mode

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP All-in- One to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives.

The following Backup Fax Reception modes are available:

On	The default setting. When Backup Fax Reception is On, the HP All-in-One
	stores all faxes it receives in memory. This enables you to reprint up to eight
	of the most recently printed faxes if they are still saved in memory.
	NOTE: When the memory gets low, the HP All-in-One overwrites the
	oldest, printed faxes as it receives new faxes. If the memory becomes full
	of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.
	NOTE: If you receive a fax that is too large, such as a very detailed color
	photo, it might not be stored in memory due to memory limitations.
On Error Only	Causes the HP All-in-One to store faxes in memory only if there is an error
	condition that prevents the HP All-in-One from printing the faxes (for
	example, if the HP All-in-One runs out of paper). The HP All-in-One will
	continue to store incoming faxes as long as there is memory available. (If
	the memory becomes full, the HP All-in-One will stop answering incoming
	fax calls.) When the error condition is resolved, the faxes stored in memory
	print automatically and are then deleted from memory.
Off	Means that faxes are never stored in memory. (You might want to turn
	off Backup Fax Reception for security purposes, for example.) If an error

94 Use the fax features