Receiving Faxes to E-mail/Folder

Receiving Faxes to E-mail/Folder

If you have connected the machine to a network, you can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to e- mail and forwarded to designated e-mail recipients, or converted to image files and forwarded to a network folder or FTP server.

♦This provides a convenient means of forwarding received faxes to someone who is out of the office.

♦This function can be used to send copies of all received faxes to an administrator or network folder for centralized document storage.

Storing (or clearing) groups of originating fax numbers and forwarding e-mail addresses

To use the Fax to E-mail/Folder function, you must first store one or more groups of originating fax numbers and forwarding destinations (e-mail address, network folder, or FTP server).

♦One originating fax number and one forwarding destination can be stored in each group. When a fax is received, the machine will check each stored group, and if the originating number of the received fax matches the originating fax number in one of the groups, the machine will forward the fax to the forwarding destination in that group.

♦You can also omit entry of an originating fax number in a group and have faxes from all originating fax numbers forwarded to the forwarding destination.

♦Up to 30 groups can be stored.

♦If the same originating fax number (or “ALL TRANSFER”) is stored in two or more different groups, a network folder or FTP server can only be specified as the forwarding destination in one group; the forwarding destination of the other group(s) must be an e-mail address.

1

2

Press

FUNCTION

until [FAX TO E-MAIL/FOLDER] appears.

, then

Press , then until [FORWARDING ADDRESS] appears.

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