13 Scanning Services

Scanning Process

The machine has five types of scanning functions.

Scan to E-mail

Scan to Mailbox

Network Scanning

Scan to PC (FTP)

Scan to PC (SMB)

The setup procedures are as follows.

Scan to E-mail Setup

Hard copies can be scanned at the machine and sent to remote clients as e-mail attachments in Single TIFF, Multi TIFF, PDF, XPS, or JPEG format. SMTP and POP3 mail servers are used to send and receive e-mail respectively.

NOTE: XPS stands for XML Paper Specification.

Prerequisites for Scan to E-mail Setup

1.Confirm that an existing operational network using TCP/IP is available.

2.Confirm that DNS and the Domain Name have been correctly setup for the multifunction machine.

3.Confirm that the following ports are enabled:

Scan to E-mail: [Send E-mail]

E-mail Print: [Receive E-mail]

Mail Notice Service/Notify Job End by E-mail: [E-mail Notification Service]

Data to Set Up E-mail

Install

Comments

 

Requirement

 

 

SMTP mail server Host Name or IP Required address

If using an external mail server, your Internet Service Provider will provide you with the mail server name or IP address.

SMTP login/password

Required*

 

 

 

 

WorkCentre E-mail address

Required

 

 

 

 

Local e-mail addresses

Optional

A Local Address Book can be created to

 

 

store e-mail addresses.

 

 

 

LDAP server address can be

LDAP Host Name

Displays only e-mail addresses on the

enabled

 

corporate (LDAP) internal address book.

 

 

 

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Xerox WorkCentre 7232/7242 System Administration Guide

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Xerox 7232, 7242 manual Scanning Process, Prerequisites for Scan to E-mail Setup

7232, 7242 specifications

The Xerox 7232 and Xerox 7242 are multifunctional printers that have garnered attention for their reliability, efficiency, and advanced features, making them suitable for various business environments. Both models are part of Xerox's Color Qube series, which utilizes solid ink technology, standing out from traditional laser printers.

One of the hallmark features of the Xerox 7232 and 7242 is their exceptional print quality. Capable of producing high-resolution color documents, these printers utilize solid ink sticks, which melt and adhere to the paper, resulting in vibrant colors and sharp details. The high-quality output is ideal for marketing materials, presentations, and professional documents.

In terms of performance, the Xerox 7232 offers a print speed of up to 32 pages per minute (ppm) for black and white documents and 32 ppm for color documents. The Xerox 7242 enhances this capability with a faster output of up to 42 ppm in both black and white and color. This efficiency minimizes wait times and supports higher productivity in busy office settings.

Both models feature robust scanning capabilities, with the ability to scan documents at impressive speeds. They provide options for dual-sided scanning, which not only enhances efficiency but also contributes to environmentally friendly practices by reducing paper usage. Users can easily convert printed materials into digital formats, enabling streamlined document management and sharing.

Another significant aspect of the Xerox 7232 and 7242 is their comprehensive connectivity options. These printers support various network protocols, allowing seamless integration into existing IT infrastructures. They are compatible with mobile printing solutions, enabling users to print directly from smartphones and tablets, adding to the convenience and accessibility of these machines.

The user interface of both models is designed for ease of use. A color touchscreen display provides intuitive navigation through the printer's features and settings. This user-friendly approach simplifies everyday tasks, allowing staff to operate the printers with minimal training.

In addition to their operational features, the Xerox 7232 and 7242 are designed with sustainability in mind. The solid ink technology significantly reduces waste compared to traditional toner cartridges, making them an environmentally responsible choice for businesses looking to minimize their ecological footprint.

Overall, the Xerox 7232 and 7242 multifunction printers combine advanced technology, superior print quality, and sustainability, making them excellent choices for businesses aiming to enhance their document processing capabilities.