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Xerox 752 manual Scanning with Optical Character Recognition OCR

Models: 752

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Scanning with Optical Character Recognition (OCR)

Scanning

Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth.

NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.

The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 632 scanner. One Touch 4.0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step. The One Touch OmniPage Module was automatically installed when you installed your driver.

The OCR process is automatic when the page format on the One Touch Properties window is a text format, such as DOC, TEXT, XLS, HTML, and RTF.

NOTE: Please Refer to the One Touch OmniPage Mini-Guide, on the Installation DVD that you received with your scanner, for detailed instructions on configuring and scanning with the advanced OCR Options.

70	DocuMate 752 Scanner User’s Guide

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Xerox 752 manual Scanning with Optical Character Recognition OCR

Contents

Page scanner DocuMateuser’s guide Copyright 2008 Visioneer, Inc Scanning Table of ContentsInstallation WelcomeScanning with the ISIS Interface MaintenanceScanning with the TWAIN Interface Scanning with the WIA InterfaceWhat’s in the Box WelcomeDocuMate 752 Scanner User’s Guide The Xerox DocuMate 752 ScannerADF cover release Scanner lock Status lights Power switch Power jack WelcomeDocument pad-Holds documents in place on the scanner glass What You Need DocumentationIBM-compatible Pentium 4 PC, or AMD equivalent with Installation Please make sure of the following before you begin installationBefore You Begin To assemble the scanner Step 1 Assemble the ScannerDocuMate 752 Scanner User’s Guide Installation7. Flip up the Paper Guide Extension to fully extend it 8. Slide the Scanner Locking Tab to its unlocked position10. Proceed to “Step 2 Install the Software.” To install the software Step 2 Install the Software2. Make sure the box for Scanner Driver is checked 1. On the Main Menu, select Install Products3. Click Install Now InstallationThe Welcome to the One Touch 4.0 Setup Wizard opens 5. Click Next 8. Click Next During installation of the driver you will see this window asking you to select one of the images for your Color Space setting To connect your DocuMate 752 scanner Step 3 Connect the Power SupplyStep 4 Connect the USB Cable and Turn on the Power 3. Turn on the power switch, located on the back of the scanner to the left of the power port 5. Click OK 2. Click Install Products Additional Applications for Your ScannerAbout the Software other software you want to install, and click Install Now. FollowQuickScan Kofax Scan DemoView the User Guides Scanner Readme file has late-breaking news about your scanner To view and save the User GuidesTo register your scanner Register Your ScannerScanning Loading a Stack of Documents Scanning BasicsFor Simplex one-sided scans, load the documents face up Scanning a Single Page Scan from the One Touch Button Panel Check the Scan Settings Before Scanning Using the One Touch Panel About the One Touch Button Panel’s Names and Icons For example Configuring the One Touch Buttons About the One Touch Properties WindowTo open the One Touch Properties window The settings on the One Touch Properties window are Color. Black and White. Grayscale. Configure Before Scan Click the icon of a selected configuration to view its settingsTo select new settings for the scanner Selecting New Settings for a Button4. Select a Format and Pages option Setting Destination Application Properties Text Documents Properties The Add Text Based Link dialog box opens Image Documents Properties Storage Properties eMail Properties 4. Select the options for color document handling Create Single Image Files Selecting Page Format OptionsTo select a JPEG or PDF file size Image FormatsText Formats To select a file type for the text format Page To change the button names Renaming a One Touch ButtonTo select options Selecting Options for the One Touch Properties WindowPDF applications are for documents scanned to PDF format Creating a New Scan Configuration To create a new configuration NOTE If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device 7. Click the Page Settings tab to select page settings When using the AutoCrop to Original option for a single page on the Flatbed Glass, make sure to align the top left corner of the item with the arrows at the top left corner of the Flatbed Glass The original with a red watermark over black text Original ImageInverted Image The scanned item with the red filtered out8. Click the Advanced Settings tab The Device Settings Tab The Storage Options Tab Archive Scanning to Multiple Folders Setting up multiple folders for transfer to storageScanning 7. Click the Storage Options tab8. Click the Browse button 9. Select the folder you created for storing the scanned documents10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” Scan to multiple storage folders To edit or delete a scan configuration Editing or Deleting Scan ConfigurationsClick the Key/Lock icon to toggle between locked and unlocked 5. Edit the settings and click OK 6. Click OK to close the dialog boxScanning DocuMate 752 Scanner User’s GuideTo Set Configure Before Scan Configure Before ScanTo Scan Using Configure Before Scan Canceling a Configure Before Scan Scanning with Optical Character Recognition OCR To scan and burn to a CD Scan and Burn to a CDScanning The One Touch 4.0 Link Properties window opens9. Make sure a CD is in the CD burner 10. Click the Burn to CD button The CD burner begins and your scanned documents are written to the CDTo scan with event forwarding Scanning with Event ForwardingDocuMate 752 Scanner User’s Guide 5. Start scanning using the button you selected for event forwarding6. Select the application in the box and click OK ScanningTo scan and create an HTML web page Creating an HTML Web Page from Your Scanned DocumentsNOTE Depending on the complexity of the document, its conversion to the HTML format may take a few moments Click the arrows until Button 7 is on the panel, then click it Transferring Scanned Documents to StorageTo Transfer Documents to a Server or Mapped Drive To Use OCR Before Transferring to StorageThe Browse For Folder window opens Checking the Hardware and Setting the Lamp Power Saving 2. Click the Properties button Scanning with the TWAIN Interface To scan with the TWAIN Interface The Basic Steps to Open the TWAIN InterfaceBasic Interface or Advanced Interface button The Two TWAIN Interface OptionsTo scan from the Basic Interface Scanning from the TWAIN Basic Interface8. Click the Preview button Scanning from the TWAIN Advanced Interface 4. Click one of the icons to select a configuration To adjust a setting Adjusting the Image with the Advanced InterfaceTo adjust the resolution Adjusting the ResolutionTo adjust the brightness and contrast Adjusting the Brightness and ContrastTo adjust the color settings Adjusting Gamma, Saturation, and Color HueTo set the image size Adjusting Input Size5. On the image example, a dotted outline shows the selected size The ruler units To set the ruler unitsThe Scan Info Box Creating a New Advanced Interface Profile To create a new profileTo change or delete a profile you created Display the Device Configuration Scanning with the WIA Interface To scan using WIA from Microsoft Paint6. Adjust settings of the previewed image as desired To select the scanner settings before you scan Fine Tuning Your Scans1. On the scan window, click Adjust the quality of the scanned picture Scanning with the ISIS Interface Accessing the ISIS interface in QuickScanTo clear a paper jam MaintenanceCleaning the Scanner Glass Clearing Paper JamsCare and Maintenance Cleaning the Automatic Document FeederTo clean the ADF To replace the ADF Pad assembly Replacing the ADF Pad AssemblyProblem The scanner won’t scan. What’s wrong? TroubleshootingProblem The motor runs but doesnt feed the paper. How can I fix it? Problem The ADF won’t feed pages properly. How can I fix it?1. Unplug the power cable from the scanner 2. Restart your computer Error Light Troubleshooting Codes Error CodesNormal Operation Use the table below as a reference for resolving hardware issues 2. Unplug the scanner USB cable Uninstalling Your ScannerTo Install Another Driver 6. Unplug the scanner USB cableXerox DocuMate 752 Scanner Specifications Part Number Xerox DocuMate 752 Scanner Parts ListMaintenance Part NameDocuMate 752 Scanner User’s Guide MaintenanceSection 2 EMC Section 1 Safety IntroductionNotices and Safety Appendix A NoticesDocuMate 752 Scanner User’s Guide Section 3 Operational Safety InformationDo These Do Not Do TheseDisconnect Device Warning - Electrical Safety InformationSection 4 Electrical Information Electrical SupplyAgency Section 5 Emergency Power OffSection 6 Maintenance Information Section 7 Product Safety CertificationProduct Recycling & Disposal USA & Canada Section 8 Regulatory InformationSection 9 Compliance Information Certifications in EuropeDocuMate 752 Scanner User’s Guide European Union RoHS and WEEE ComplianceProfessional/Business Environment Energy Star for the USA Energy Program ComplianceDocuMate 752 Scanner User’s Guide Section 10 Illegal CopiesDocuMate 752 Scanner User’s Guide CanadaDocuMate 752 Scanner User’s Guide Section 11 EH&S Contact InformationOther Countries Contact InformationDocuMate 752 Scanner User’s Guide DocuMate 752 Scanner User’s Guide IndexColor 54, 88 color dpi 90, 101 DVD-ROM driveDocuMate 752 Scanner User’s Guide IndexUSB port IndexText Documents Properties 38 Text Editors text file format 46 Text Formats 46 TIFFDocuMate 752 Scanner User’s Guide Index05-0690-200