Faxing 106 | Lexmark MX511DHE, 35S5703, 35S5704, MX511DE instruction

Faxing

106

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

PHONE	LINE

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the answering machine to the port of the printer.

Image 106

Lexmark MX511DHE, 35S5703, 35S5704, MX511DE manual Faxing 106, Connected to the same telephone wall jack

Contents

Users Guide October Contents Printing Loading paper and specialty mediaPaper and specialty media guide Copying Understanding the printer menus 134 Faxing 103Scanning 126 Saving money and the environment 203 Managing the printer 224 Troubleshooting 240Maintaining the printer 213 Clearing jams 227 303 Safety information Safety informationPage Learning about the printer Learning about the printerFinding information about the printer What are you looking for? Find it here Selecting a location for the printer Other countries and regions-See the printed Printer configurations Understanding the basic functions of the scanner Using the scanner glass Using the ADF and scanner glassUsing the ADF Automatic document feeder ADF Scanner glass Understanding the printer control panel Using the printer control panelUnderstanding the printer control panel Use Indicator light color and its corresponding printer status Understanding the home screen Feature Description Using the touch-screen buttonsFeatures This may also appear on the home screen Other touch-screen buttons For Windows users Setting up and using the home screen applicationsFinding the IP address of the computer For Macintosh users Finding the IP address of the printer Accessing the Embedded Web ServerClick Settings General Settings Home screen customization Customizing the home screen Activating the home screen applications Setting up Forms and FavoritesUnderstanding the different applications Finding information about the home screen applications Click Settings Apps Apps Management Forms and Favorites Setting up Card CopyClick Settings Apps Apps Management Card Copy Using MyShortcut Setting up Multi Send Click Settings Apps Apps Management Scan to Network Setting up Scan to NetworkClick Settings Apps Apps Management Multi Send UseTo Setting up Remote Operator Panel Exporting and importing a configurationClick Settings Remote Operator Panel Settings Click Submit Installing internal options Additional printer setupAvailable internal options Accessing the controller board Installing a memory card Close the shield, and then the access doorPage Installing an optional card Page Installing an Internal Solutions Port Long ISP cable Page Page Page Page Installing a printer hard disk Page Page Removing a printer hard disk Order of installation Installing hardware optionsInstalling optional trays Page Page Attaching cables Line port Updating available options in the printer driver Setting up the printer softwareInstalling the printer software Macintosh Windows Click Update Now ‑ Ask PrinterWindows 7 or earlier Networking Preparing to set up the printer on an Ethernet networkInstalling the printer on an Ethernet network For Windows users For Macintosh users Select Ethernet connection, and then click Continue Preparing to set up the printer on a wireless network AppleTalk select your printer Add Using the Push Button Configuration method Connecting the printer using the Wireless Setup WizardNetwork/Ports Active NIC Auto Using the Personal Identification Number PIN method For Windows users Setting up serial printing Click Continue Finish Printing a network setup Verifying printer setupPrinting a menu settings Reports Menu Settings Loading paper and specialty media Setting the paper size and typeConfiguring Universal paper settings Loading trays LGL A4 Exec Page Page Page Loading the multipurpose feeder Page Page Page Linking and unlinking trays Click Settings Paper MenuLinking and unlinking trays Creating a custom name for a paper type Using the Embedded Web ServerUsing the printer control panel Assigning a custom paper type Select a custom name you want to configure, and then touch Configuring a custom namePaper Menu Custom Types Tips on using transparencies Using specialty mediaTips on using letterhead Tips on using envelopesPage Paper characteristics Paper guidelines Selecting paper Using recycled paper and other office papersFiber content Selecting preprinted forms and letterhead Unacceptable paper examples Supported paper sizes Supported paper sizes, types, and weightsStoring paper 182 x 257 mm 17 x 10.1 Letter 215.9 x 279.4 mm X 11 Paper and specialty media guide Supported paper types and weights Paper type 250 ‑ or Multipurpose feeder Duplex mode Printing forms PrintingPrinting forms and a document Printing a document Settings Print Settings Quality Menu Toner Darkness Adjusting toner darknessClick Settings Print Settings Quality Menu Toner Darkness Printing from a flash drive Supported flash drives and file types Storing print jobs in the printer Printing confidential and other held jobsRecommended flash drives File type Printing confidential and other held jobs Modifying confidential print settingsPrinting Touch Canceling a print job Printing information pages For Macintosh users Making copies Copying using the ADFCopying Making a quick copy Copying on specialty media Copying using the scanner glassCopying photos Copying on transparencies Copying on letterhead Customizing copy settingsMaking copies using paper from a selected tray Copying to a different size Example 2 Copying on a single paper size Copying different paper sizesExample 1 Copying on mixed paper sizes Copy Copy from Mixed Sizes Copy to Auto Size Match Copy It Copying on both sides of the paper duplexing Adjusting copy qualityReducing or enlarging copies Collating copies Collated Not collated Copying multiple pages onto a single sheet Placing separator sheets between copiesBetween Copies Between Jobs Between Pages Off Placing a header or footer on pages Placing information on copiesPlacing an overlay message on each Understanding the copy options Canceling a copy jobCanceling a copy job while pages are being printed Copy from Darkness ContentScale Sides Duplex Save As Shortcut Cover Page SetupAdvanced Duplex Margin Shift Create Booklet Paper SaverAdvanced Imaging Custom Job Creating an e-mail shortcut using the Embedded Web Server Setting up the printer to e-mailSetting up the e-mail function Mailing Click Settings Creating an e-mail shortcut using the printer control panelSending an e-mail using the printer control panel Mailing a document Sending an e‑mail using a shortcut number Sending an e‑mail using the address book Adding e-mail subject and message information Customizing e-mail settingsChanging the output file type Canceling an e-mail Understanding the e-mail options Send As ResolutionMailing 101 Transmission Log SetupScan Preview Mailing 102 Faxing Setting up the printer to faxFaxing 103 Using the Embedded Web Server for fax setup Initial fax setupUsing the printer control panel for fax setup Click Settings Fax Settings Analog Fax Setup Choosing a fax connection Setup 1 Printer is connected to a dedicated fax lineTips for this setup Scenario 1 Standard telephone line Faxing 106 Connected to the same telephone wall jack Faxing 107 Connected to different wall jacks Faxing 108 Scenario 2 Digital Subscriber Line DSL Faxing 109 Scenario 3 VoIP telephone service Faxing 110 Setup 1 Printer is connected directly to a cable modem Faxing 111 Faxing 112 Part name Part number Lexmark adapter plug 40X8519 Page Connecting the printer to a wall jack in Germany Faxing 115 Setting the outgoing fax name and number Connecting to a distinctive ring serviceSettings Fax Settings Analog Fax Setup Answer On Sending a fax using the printer control panel Setting the date and timeConfiguring the printer to observe daylight saving time Sending a fax Sending a fax using the computer Fax tab Enable fax Sending a fax at a scheduled time Sending a fax using a shortcut numberSending a fax using the address book Faxing 119 Click Settings Manage Shortcuts Fax Shortcut Setup Creating shortcuts Making a fax lighter or darker Customizing fax settingsChanging the fax resolution Viewing a fax log Blocking junk faxes Canceling an outgoing faxClick Settings Reports Click Fax Job Log or Fax Call Log Touch Delete Selected Jobs Holding faxes Holding and forwarding faxesForwarding a fax Understanding the fax options Faxing 124 Faxing 125 Delayed SendThis option lets you send a fax at a later time or date Scanning to an FTP address Using Scan to NetworkScanning Scanning 126 Creating shortcuts Creating an FTP shortcut using the Embedded Web ServerCreating an FTP shortcut using the printer control panel Scanning 127 Scanning to an FTP address Scanning to an FTP address using the printer control panelScanning to an FTP address using a shortcut number Scanning 128 Scanning 129 Scanning to a computer using the Embedded Web ServerScanning to a computer or flash drive Click Scan Profile Create Scan Profile Setting up Scan to Computer Click Next Close FTP Address Understanding the scan optionsScanning to a flash drive This option lets you type a file name for the scan image Scanning 132 Setup Menus list Understanding the printer m enusUnderstanding the printer menus 134 Paper Size/Type menu Default Source menuPaper menu Understanding the printer menus 135 MP Feeder Size Understanding the printer menus 136MP Feeder Type Manual Paper Type Understanding the printer menus 137Manual Paper Size Manual Envelope Size Paper Texture menu Configure MP menuSubstitute Size menu Understanding the printer menus 138 Understanding the printer menus 139 Paper Weight menu Understanding the printer menus 140 Paper Loading menu Understanding the printer menus 141 Understanding the printer menus 142 Custom Types menuCustom Names menu Use Custom Name Custom Scan Sizes menu Universal Setup menuUnderstanding the printer menus 143 Reports menu Reports MenuUnderstanding the printer menus 144 Standard Network or Network x menu Network/Ports menuActive NIC menu Understanding the printer menus 145 Understanding the printer menus 146 TCP/IP menu To access the menu, navigate to either of the followingNetwork Card menu Understanding the printer menus 147 Understanding the printer menus 148 IPv6 menu Wireless menuUnderstanding the printer menus 149 AppleTalk menu To access the menu, navigate to any of the followingUnderstanding the printer menus 150 Understanding the printer menus 151 Standard USB menuUSB Buffer Smtp Setup menu Understanding the printer menus 152 Understanding the printer menus 153 Confidential Print menu Miscellaneous Security Settings menuSecurity menu Understanding the printer menus 154 Disk Wiping menu Understanding the printer menus 155 Set Date and Time menu Security Audit Log menuUnderstanding the printer menus 156 General Settings menu Settings menuUnderstanding the printer menus 157 Understanding the printer menus 158 Quiet ModeRun Initial setup Keyboard Scan to PC Port Range Understanding the printer menus 159Paper Sizes Displayed Information Understanding the printer menus 160 Understanding the printer menus 161 Understanding the printer menus 162 Hibernate Timeout on Connection Understanding the printer menus 163 Print Recovery Error RecoveryUnderstanding the printer menus 164 Understanding the printer menus 165 Factory DefaultsExport Configuration Package Press Sleep Button Copy Settings menu Understanding the printer menus 166 Understanding the printer menus 167 Understanding the printer menus 168 Fax Mode Analog Fax Setup menu Fax Settings menuUnderstanding the printer menus 169 Understanding the printer menus 170 Understanding the printer menus 171 Fax Send Settings menu items and their descriptionsResolution Fax Cover Understanding the printer menus 172 Dial Prefix Understanding the printer menus 173 Fax Receive Settings menu items and their descriptions Understanding the printer menus 174 Understanding the printer menus 175 Fax Log Settings menu items and their descriptions Understanding the printer menus 176 Answer On menu items and their descriptions ‑mail Settings menuSpeaker Settings menu items and their descriptions Understanding the printer menus 177 Understanding the printer menus 178 Format Understanding the printer menus 179 Orientation Understanding the printer menus 180 Understanding the printer menus 181 Use cc/bcc FTP Settings menu Understanding the printer menus 182 Understanding the printer menus 183 FTP bit Depth Understanding the printer menus 184File Name Flash Drive menu Scan SettingsUnderstanding the printer menus 185 Understanding the printer menus 186 Understanding the printer menus 187 Scan Bit Depth Understanding the printer menus 188 Print Settings menu items and their descriptionsCopies Paper Saver Orientation Understanding the printer menus 189Duplex Binding Paper Saver Border Setup menu Print SettingsUnderstanding the printer menus 190 Download Target Finishing menuUnderstanding the printer menus 191 Resource Save Understanding the printer menus 192 Separator Source Understanding the printer menus 193 Print ResolutionQuality menu Pixel Boost Job Accounting menu Understanding the printer menus 194 Utilities menu Understanding the printer menus 195 XPS menu Understanding the printer menus 196 PCL Emul menu PostScript menuUnderstanding the printer menus 197 PCL Emulation Settings Understanding the printer menus 198 Understanding the printer menus 199 Tray Renumber Font Size Html menuUnderstanding the printer menus 200 Scale Understanding the printer menus 201 Help menuImage menu Menu item Description Understanding the printer menus 202 Saving paper and toner Using recycled paperSaving money and the environment Conserving supplies Click Settings General Settings Quiet Mode select a setting Using Eco‑ModeClick Settings General Settings Eco‑Mode select a setting Saving energy Settings General Settings Timeouts Sleep Mode Adjusting Sleep modeClick Settings General Settings Timeouts Saving money and the environment 205 Click Settings General Settings Sleep Button Settings Using Hibernate ModeAdjusting the brightness of the display Click Settings General Settings Recycling Lexmark products Settings General Settings Screen BrightnessRecycling Recycling Lexmark packagingPage Erasing volatile memory Securing the printerStatement of Volatility Disposing of a printer hard disk Touch Back Exit Config Menu Using the printer control panelTouch Wipe All Settings Erasing non‑volatile memory Click Settings Security Disk Encryption Configuring printer hard disk encryptionUsing the Embedded Web Server Touch Disk Encryption Enable Finding printer security information Lexmark security Web Maintaining the printer Cleaning the printer partsCleaning the printer Maintaining the printer 213 Maintaining the printer 214 Cleaning the scanner glassClose the scanner cover Estimated number of remaining pages Using genuine Lexmark parts and suppliesChecking the status of parts and supplies Ordering supplies Return Program cartridge Ordering toner cartridgesMaintaining the printer 216 Regular cartridge Ordering an imaging unit Ordering a maintenance kitStoring supplies Ordering an ADF separator roller Replacing supplies Replacing the toner cartridgePage Replacing the imaging unit Maintaining the printer 220Page Moving the printer Before moving the printer Moving the printer to another location Shipping the printer Managing the printer Finding advanced networking and administrator informationSetting up e‑mail alerts Checking the virtual display Click Settings Print Settings Supply Notifications Notification Description Settings General Settings Factory Defaults Restore Now Restoring factory default settingsManaging the printer 226 Load paper properly Clearing jamsAvoiding jams Clearing jams 227 Understanding jam messages and locations Use recommended paper Jam access area Printer control panel message What to do ‑page jam, open front door y.xx Clearing jams 230Page Page ‑page jam, open rear door y.xx Models, select Next Clear the jam, press OK ‑page jam, clear standard bin y.xx ‑page jam, remove tray 1 to clear duplex y.xx Clearing jams 235 ‑page jam, open tray x y.xx ‑page jam, clear manual feeder y.xx ‑page jam, open automatic feeder top cover y.xx Models, select Next Clear the jam, press OK Troubleshooting Understanding printer messages Change paper source to paper size load orientation Configuration change, some held jobs were not restoredTroubleshooting 241 Close front door Complex page, some data may not have printed Error reading USB drive. Remove USBError reading USB hub. Remove hub Defective flash detected Fax Station Number not set up. Contact system administrator Fax partition inoperative. Contact system administratorFax Station Name not set up. Contact system administrator Imaging unit low 84.xy Incorrect paper size, open paper source Insufficient memory, some held jobs will not be restoredImaging unit very low, x estimated pages remain 84.xy Insufficient memory for Flash Memory Defragment operation Load manual feeder with custom string paper orientation Insufficient memory to support Resource Save featureInsufficient memory to collate job Load manual feeder with custom type name paper orientation Load paper source with custom type name paper orientation Troubleshooting 246Load paper source with custom string paper orientation Load paper source with paper size paper orientation Maintenance kit very low, x estimated pages remain 80.xy Maintenance kit low 80.xyMaintenance kit nearly low 80.xy Memory full Memory full, cannot send faxes Network x software errorNo analog phone line connected to modem, fax is disabled Non‑Lexmark supply type, see User’s Guide 33.xy Not enough free space in flash memory for resources Reinstall missing or unresponsive cartridge 31.xyReinstall missing or unresponsive imaging unit 31.xy Printer had to restart. Last job may be incomplete Replace cartridge, 0 estimated pages remain 88.xy Troubleshooting 250Replace all originals if restarting job Replace cartridge, printer region mismatch 42.xy Replace imaging unit, 0 estimated pages remain 84.xy Troubleshooting 251Replace defective imaging unit 31.xy Replace jammed originals if restarting job Replace unsupported imaging unit 32.xy Restore held jobs?Scanner disabled by admin Scanner automatic feeder cover open Some held jobs were not restored Serial option x errorSmtp server not set up. Contact system administrator Standard network software error Solving printer problems Printer is not responding Basic printer problemsTroubleshooting 255 Action Yes Troubleshooting 256 Printer display is blank Troubleshooting 257 Hardware and internal option problemsInternal Solutions Port does not operate correctly Action Yes Step Problem is solved Go to step Troubleshooting 258 Tray problemsStep Problem is solved. Go to step Settings General Settings Print Recovery Paper feed problemsTroubleshooting 259 USB/parallel interface card does not operate correctly Paper frequently jams Troubleshooting 260Action Yes Step Go to step Problem is solved Paper jam message remains after jam is cleared Troubleshooting 261 Solving print problemsPrinting problems Confidential and other held jobs do not print Troubleshooting 262 Error message about reading the flash drive appearsIncorrect characters print Job prints from the wrong tray or on the wrong paper Troubleshooting 263Large jobs do not collate Printing slows down Troubleshooting 264Click File Print Advanced Print As Image OK OK Troubleshooting 265 Print jobs do not print Settings General Settings Print Recovery Page Protect Off Troubleshooting 266Settings General Settings Print job takes longer than expected Troubleshooting 267 Tray linking does not work Unexpected page breaks occur Print quality problemsTroubleshooting 268 Characters have jagged or uneven edges Troubleshooting 269 Clipped pages or images Compressed images appear on prints Troubleshooting 270Gray background on prints Troubleshooting 271 Horizontal voids appear on prints Troubleshooting 272 Incorrect margins on prints Troubleshooting 273 Paper curl Troubleshooting 274 Print irregularities Troubleshooting 275 Print is too dark Troubleshooting 276 Print is too light Troubleshooting 277 Printer is printing blank pages Troubleshooting 278 Printer is printing solid black pages Troubleshooting 279 Repeating defects appear on prints Shadow images appear on prints Troubleshooting 280Skewed print Troubleshooting 281 Streaked horizontal lines appear on prints Troubleshooting 282 Streaked vertical lines appear on prints Troubleshooting 283 Toner fog or background shading appears on prints Toner specks appear on prints Troubleshooting 284Toner rubs off Transparency print quality is poor Uneven print density Troubleshooting 285Vertical voids appear on prints Solving copy problems Copier does not respond Partial document or photo copies Troubleshooting 287Poor copy quality Troubleshooting 288 Troubleshooting 289 Solving fax problemsScanner unit does not close Caller ID is not shown Troubleshooting 290Cannot send or receive a fax Troubleshooting 291 Troubleshooting 292 Can receive but not send faxes Yes Problem is solved Go to step 293 Settings General Settings Run initial setup Yes Submit Fax and e-mail functions are not set upTroubleshooting 294 Received fax has poor print quality Troubleshooting 295 Solving scanner problemsClick Settings Fax Settings Analog Fax Setup Partial document or photo scans Troubleshooting 296Cannot scan from a computer Poor scanned image quality Scan job was not successful Troubleshooting 297Step Change the file name. Go to step Stamp or Overwrite Troubleshooting 298Existing file check box Troubleshooting 299 Scanner does not respond Troubleshooting 300 Solving home screen applications problemsAn application error has occurred Click Settings Apps Apps Management System tab Log Troubleshooting 301 Tech Library Troubleshooting 302Contacting customer support Mail 303 Product informationEdition notice October Noise emission levels Trademarks304 Static sensitivity notice Temperature informationProduct disposal 305 306 Laser noticeLaser advisory label Laser notice label may be affixed to this printer as shown Sleep Mode Power consumptionProduct power consumption Hibernate Mode Licensing notices Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformity Regulatory notices for telecommunication terminal equipment 309 310 Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandUtilisation de ce produit en Suisse Uso del prodotto in Svizzera Exposure to radio frequency radiation Regulatory notices for wireless productsModular component notice Industry Canada Canada Industry Canada Canada Taiwan NCC RF notice statement313 314 ΤΗΣ Οδηγιασ 1999/5/ΕΚ Lexmark International, Inc., Lexington, KY 315 Limited warranty service Limited warranty316 Additional rights Extent of limited warrantyLimitation of liability 317 Patent acknowledgment 318 Index Symbols250‑sheet tray installing 42 550‑sheet tray installing NumericsPage Page Page Page Page Page Page Page