Panasonic KX-FG6550 operating instructions Recording your greeting message

7. Answering Machine

7.1Recording your greeting message

You can record your own greeting message for TAM/FAX mode or TAM ONLY mode, for a maximum of 16 seconds (default) or 60 seconds in length for each line or a common greeting message for both lines. We recommend you record a message of less than 12 seconds to make it easier to receive faxes. If a greeting message is not recorded, pre-recorded greeting messages will be played when a call is received (page 68).

Sample message for TAM/FAX mode: “This is (your name). We are unable to answer right now. To send a fax, please start transmission. To leave a voice message please speak after the beep. Thank you.”

Sample message for TAM ONLY mode: “This is (your name). We are unable to answer right now. To leave a voice message, please speak after the beep. Thank you.”

{LINE SELECT}

{MIC}

{STOP}

{GREETING/REC} {ERASE}

{GREETING/CHECK}

1To record a common greeting message for both lines, press {LINE SELECT} repeatedly until “LINE 1 and LINE 2” is announced.

L “LINE1&LINE2” will be displayed.

To record a greeting message for either line individually, press {LINE SELECT} repeatedly until “LINE 1” or “LINE 2” is announced.

L “LINE1” or “LINE2” will be displayed.

2Press {GREETING/REC}.

3Within 10 seconds, press

{GREETING/REC} again.

L A long beep will sound.

4Speak clearly about 20 cm (8 inches) away from {MIC}.

L The display will show the remaining recording time.

5To stop recording, press {GREETING/REC}. L You can also stop recording by pressing

{STOP}.

Note:

LIf 6 beeps sound and the unit announces “Your greeting was not recorded. Record your

greeting again.”, start again.

LYou can change the maximum greeting message recording time to 60 seconds (feature #54 on page 82).

–If you change the setting to 60 seconds, we recommend that you tell the caller in your telephone answering machine greeting message to press *9 before starting fax transmission (TAM/FAX mode only).

–If you change the setting from 60 seconds to 16 seconds, your current greeting message will be deleted. The pre- recorded greeting message will be played

when a call is received.

LIf you change the AUTO ANSWER setting from TAM/FAX mode to TAM ONLY mode or vice versa (feature #77* and feature #77#

on page 83), re-record an appropriate greeting message for the selected mode.

LIf you change the maximum recording time to “GREETING ONLY” (feature #10* and feature #10# on page 79, or feature 0621 and feature 0622 on page 89), the unit will answer a call with your current greeting message, and then hang up. Re-record your greeting message.

Sample message when the recording time is set to “GREETING ONLY”: “This is (your name). We are unable to answer right now.

Please try again later. Thank you.”

To check the greeting message

1.Select the line(s) by pressing {LINE SELECT}.

2.Press {GREETING/CHECK}.

LWhen both lines are selected and they have separate greeting messages, the greeting message for LINE 1 will be played first.

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