Sending Stored Scan Data by E-mail | Savin 2045 manual

4.Sending Stored Scan Data by E-mail

Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, de- livery procedures, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

To send an e-mail, the preparation described below is required.

1

Connect to Network

2

Make System Settings

3

Make Scanner

Settings

4

Make E-mail Settings

5

Install Software

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See Network Guide.

Make the network or the destination (sender) settings in System Settings.

See Network Guide,General Settings Guide.

Make settings for sending e-mail such as e-mail information lan- guage and file type priority.

See p.11 “Initial Scanner Setup”.

Make settings for sending e-mail such as for the SMTP server and TCP/IP using a client computer's Web browser.

See Network Guide.

Set up an e-mail server as necessary.

For information about setting up an e-mail server, see the in- struction manuals of the e-mail server to be used and the soft- ware to be installed.

39

Image 45

Savin 2045 appendix Sending Stored Scan Data by E-mail, Preparation for Sending by E-mail

Contents

Printer/Scanner Unit Type Page Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Table of Contents Specifications TroubleshootingPreparation for Delivering Delivering Stored Scan Data Symbols How to Read This ManualPreparation Limitation Names of Major Options Mail OutlineThis machine Client computer Network Delivery Scanner This machine Client computerDelivery server Document Server Network Twain Scanner User Tools/Counter key Names and Functions of Control PanelCheck Modes key Clear Modes key Display Contents Using e-mail Using as a network delivery scanner Network Scanner Initial Scanner Setup Default SettingsScanner Features Preparations for Use as a Network Scanner Resolution Basic SettingsScan Type Image Density Press Scanner Features Setting procedurePress the User Tools/Counter key Enter the name, and then press OK Enter the scan size area with the number keys Selecting a custom size Deleting programmed scan settings Scanner SettingsSend/Store Connection Timeout Press the User Tools/Counter key. B Press Scanner Features Compression Black & White Update Delivery Server Destination ListCompression Gray Scale Destination List Priority Original Setting Job Reset Time in Adding OriginalMail Information Language Original Orientation Priority Mixed Original Sizes Priority Switch to BatchPrint & Delete Scanner Journal Select Title Change the setting Subject SettingsPress the item to be set Enter the subject string Select the subject you want to de- lete Deleting programmed subject settings Auto Run Program Installing Software Installation Sequence Software for Using a Network Twain Scanner Select a setup language, and then click OKClick Twain Driver Select a language, and then click OK Software for Using the Network Delivery Scanner Function Click DeskTopBinder V2 Lite DeskTopBinder V2 Lite List of Files Software Supplied on CD-ROMType2045 Twain Driver File storage folder DeskTopBinder V2 Lite ScanRouter V2 Lite Software installed with DeskTopBinder V2 Lite Software installed with ScanRouter V2 Lite Placing Originals Specifying Original Orientation and Setting Originals That the top edge touches the rear Exposure glass Originals that can and cannot be Placed in the ADF Placing in the Auto Document Feeder Another way is to place the top edges of the originals first For a Network Delivery Scanner and E-mail Original Orientation and Scan Area Orientation selection One-sided original/Two-sided original selectionSADF/Batch selection Mixed size selection Scanning Originals in Several Times Press OKOpen the Scanner Properties dia- log box Make settings for scanning area and original orientation Make settings for delivering, sending by e-mail, or storingPlace the originals Preparation for Sending by E-mail Sending Stored Scan Data by E-mail Registration No Screen ConfigurationManual Input Attach Senders Name Attach Sub- ject File Type Press Switch Destination List Press E-mail Procedure for Sending E-mailPress the Scanner key Make sure that no previous set- tings remain Using a short ID number to select a destination When selecting a destination from the listManual entry of an e-mail address Press Registration No Press Srch.by Dest.Name/Index Searching for a destination to selectSrch.by Dest.Name/Index and Search by E-mail Press Search Recalling stored scan settings Making the settings individuallyChecking selected destinations Using a short ID number to specify a sender name When selecting a sender from the listPress Attach Senders Name Select the sender Searching for a sender to select Enter part of the sender namePress OK Select the sender Manual entry of a subject When selecting a subject from the listPress Attach Subject Press Attach Subject Press Manual Input Press the Start key Simultaneous Storage Sending of E-mailPress Store File Press OK twice Press the Start key Cancel Checking the Status of E-mailItems that can be checked Sending Stored Scan Data by E-mail Preparation for Delivering Using the Network Delivery Scanner Function Switch Destination List/Search Network Delivery Scanner IconAttach Senders Name Attach Sub- ject Delivery Procedure Press Switch Destination List Press Delivery ServerDelivering Stored Scan Data When selecting a destination from the list Press Search Press Search by User Name Manual entry of a destinationEnter the destination Enter part of the destination name Press OK To enter more destinations, re- peat steps a to C Checking selected destinations Using a short ID number to specify a sender name Soft keyboard is displayed for entering a sender name Simultaneous Delivery and Storage Checking the Status of Delivery Network Delivery ScannerScreen Using the Document Server Function Storing Data Storage Procedure Press OK Make the settings for storing scanned data files Making settings individuallyPress Store Only Specify file information Specifying a user name Specifying file informationPress Store File Press File Information Press User Name Press Password Specifying a passwordSpecifying a file name Press File Name Press Select Stored File Press Manage/Delete File Viewing a List of Stored Files Viewing the List When using the Document Server function only Send When displaying information of a selected stored file Connected device name Folder contents displayUser name All Users Searching by user name Searching for FilesSearching by file name Enter the file name to search for Delivering or Sending Stored Files Select a file to be delivered or sentTo select multiple files, repeat step B Managing Stored Files Deleting FilesSelect the file to be deleted Changing the user name Changing File InformationPress Delete File Press Change User Name Press Change Password Changing the passwordChanging the file name Press Change File Name Preparation for Using the Network Twain Scanner Using the Network Twain Scanner Function Scanning Originals Click Preview When you want to configure the scanning areaClick Close Click Scan Functions of the Twain Driver Scanning Mode RegistrationAutomatic Tilt Correction Printing to the Image When Gray Scale is selected as the Scan Type Relationship between Resolution and Data Size For Use as Network Twain Scanner Relationship between Resolution and Data Size TIFF/JPEG Tiff Troubleshooting When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work Message Causes and Solutions When an Error Message Appears on the Control Panel Size B4S JIS A4R A4S Message Causes and Solutions Message Causes and Solutions Troubleshooting Cess Mask settings in User Tools When an Error Message Appears on the Computer Ministrator Tions Specifications Index Start key GB GB Means Power ON. c means Stand by GB GB B548-8700