Fax Sending Features, Fax Reports | Xerox 3635 guide

4Fax

Delete Mailbox Allows you to delete all the documents stored within a mailbox.

Documents

NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is selected then both received and stored documents within the selected mailbox will be printed or deleted.

1.Enter Mailbox number (max 20 digits).

2.Enter Mailbox passcode (4 digit code).

3.Press Start.

Send to a Remote Allows you to send a fax document directly to an individual’s private mailbox on a Mailbox remote machine.

NOTE: This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient.

Enter the recipient’s fax number using the control panel, or select the Group Dial button and select the recipient from the Address Book. Group Address Book is not available when using the send to a remote mailbox feature, as only one telephone number can be entered at a time.

If enabled, a confirmation report is printed once the documents are sent to the remote mailbox.

Fax Sending Features

Allows jobs to be prioritized and reports to be printed.

Priority Send Allows you to prioritize your job and send it before all the other fax jobs in the memory.

Fax Reports

Allows you to print fax reports from the pre-set list.

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Xerox 3635 manual Fax Sending Features, Fax Reports

Contents

Xerox Phaser User Guide AL7 1BU England Table of Contents 137 205 Table of Contents Welcome Xerox Phaser 3635MFP/S Xerox Phaser 3635MFP/XIntroduction About This Guide Related Information Sources Customer Support Safety Operator Accessible AreasMaintenance Information Operational Safety Information Do TheseDo Not Do These Electrical Safety Information Electrical Supply Emergency Power Off Safety StandardsDisconnect Device Quality Standards Laser Safety Information Ozone Safety InformationProduct Safety Certification For Consumables CE Mark EMC Information US Regulatory Information for the Fax Kit option FAX Send Header Requirements Canadian Regulatory Information for the Fax Kit option European Regulatory Information for the Fax Kit option Illegal Copying Cyprus Hungary Lithuania Environmental Compliance Energy Star Product Recycling and Disposal European UnionFor business users in the European Union Hg Removal North America Other Countries EH&S Contact Information Welcome Getting Started Machine Overview Component LocationScreen Models and Components Control Panel Overview Powering on the Machine Loading Paper Rear Guide Side Guide Maximum Fill Line Getting Started Logging On / Logging Off Machine Status Machine InformationMachine Status button Supplies Numbers in the Setups chapter on Report Description Fax Broadcast Faults Service Information Tools Customizing Your Machine Management For Further Assistance Getting Started Copy Copy Procedure Load the DocumentsDocument Feeder Select the Features Enter the Quantity Copy Start the Copy Job Job Status Screen Queue Description Stop the Copy Job Copy Copy Copy TabReduce/Enlarge Paper Supply Sided Copying Copy Output Image Quality Original TypeLighten / Darken Background Suppression Layout Adjustment Original Size Book Copying Image Shift Edge Erase Copy Output Format Booklet Creation Covers Transparency SeparatorsOption Description Layout Store Job ID Card Copy Feature Differences FaxEmbedded Fax LAN Fax User Interface Fax Tab Feature Layout AdjustmentEmbedded Server Fax Options Tab Fax Embedded Fax Basic Fax Server Fax Fax Options Fax Procedure Embedded Fax and Server Fax Procedure Load the Documents Document Glass Feature Description Fax Embedded Fax Feature Description Fax Options Feature Description Basic FaxingColor Faxing Dial the Number Start the Fax Job LAN Fax Procedure Stop the Fax Job Embedded Fax Fax Dialing Options Character Description Pause Address Book Resolution Sided Scanning Color Mode Image Quality Layout Adjustment Fax Options PollingStore for Polling Delay Send Remote Polling Send Header Text Mailboxes Fax Sending Features Fax Reports Forward to Fax/E-mail Features Forward to FaxForward to E-mail Server Fax Basic Fax Fax Directory Select the Dialling Characters button Sided Scanning Image Quality Layout Adjustment Fax Options Fax Network Scanning Scan Procedure Select Network Scanning Change Feature Settings Select Network Scanning TemplateNetwork Scanning Advanced Settings Start the Network Scanning JobFiling Options Stop the Network Scanning Job Network Scanning Resources Network Scanning Template Destinations Details Template OverviewRepositories Output Color Resolution Sided Network ScanningOriginal Type Resolution Description 300 x 300 dpi Advanced Settings Lighten/DarkenBackground Suppression Quality / File Size Update Templates Option Description Higher QualityMaximum Quality Original Size Scan to EdgeOption Description Auto-Detect Manual Size Input Xerox Phaser 3635 User Guide 101 Filing Options File Name File Format Document Management FieldsAdd File Destinations Multi-Page Network Scanning 104 Mail Mail Procedure Xerox Phaser 3635 User Guide 107 Mail Mail Options Enter the Address Details To manually enter an e-mail address To add recipient addresses using the Address Books Advanced settings Start the E-mail JobOptional information Stop the E-mail Job Mail Sided Scanning Option Description BccOption Description Sided Original 300 x 300 dpi 400 x 400 dpi600 x 600 dpi 116 Smallest file size 118 Mail Options Reply To Message Store File 122 Xerox Phaser 3635 User Guide 123 124 Xerox Phaser 3635 User Guide 125 File/Folder Management Option Description Open Store File Procedure Select the Store Files Feature Using a USB drive Option Description Tiff 1 File per Option Description Black & WhiteOption Description Sided Rotate Side Option Description Photo & Text Using the Copy Service Feature Description Copy Store the JobOutput Format Stop the Job 134 Using the Print Driver to Store Files Store Files from the Workstation Store File 136 Print Files Print Files Add Close menu Print from USB Insert the USB drive Xerox Phaser 3635 User Guide 141 Print the Jobs Xerox Phaser 3635 User Guide 143 Print Files 144 Print Print Procedure Select Print from Your PC Xerox Phaser 3635 User Guide 147 Custom Size Printing Load Custom Size MediaSelect the Custom Size Print Your Document Cancel DefaultsPrinter Drivers Control Options Paper / Output Queue Description Normal PrintSecure Print Sample Set Queue Description Delay Print Layout / Watermark Image Options Advanced Print 156 Phaser 3635MFP/S Phaser 3635MFP/X Tray Paper and other Media Preparing Paper for Loading Loading the Paper Trays Legal, Oficio and Folio. Adjust the rear guide Using the Bypass Tray Loading the Bypass Tray Envelope Mode Paper support extension 162 Setting the Paper Size Media Specifications Media Guidelines Xerox Phaser 3635 User Guide 165 Paper and other Media 166 Setups Accessing Tools Tools Menu Overview Paper TrayManagement User Interface Feature Feature Options Feature Options Sub-menu Network SetupSecurity Settings Connectivity Tools Device Settings General Set Date & Time LocalizationSet Date and Time Greenwich Mean Time Offset Set Default Paper Size Tools Device Settings General GMT OffsetSet Measurements Tools User Interface General Measurements Tools Paper Tray Management Paper Setting Default Paper Size Set Altitude Fax Setup Fax Transmission DefaultsTools User Interface Fax Service Settings Fax Country Setting Receive Defaults Enter forwarding E-mail address and Save settings Retained Documents Policy Junk Fax Numbers ListTelephone Answering Machine/Fax Mailbox Setup Line ConfigurationError Correction Mode Fax Report Setting up Paper Trays Paper SettingsDefault Stock Default Paper Size Tray Settings Auto TrayTray Confirmation Messages Machine Presets Basic Copying PresetsReduce/Enlarge Presets 182 Change Default Settings Set Power Save Duration TimesEntry Screen Default Job Status Default Language Default Audio Tones Software Reset Tools Device Settings Tests & Resets Software ResetSoftware CRU Replacement Defaults Print Cartridge Reorder Notification Counter Resets Tools Accounting Accounting Enablement AccountingNetwork Accounting Xerox Standard Accounting XSA Foreign Device InterfaceValidation in Progress screen will display 190 Security Settings AuthenticationImage Overwrite Security 192 Machine Tests Image Quality Test PatternsUser Interface Tests User Interface Button Test LED Indicator Test Reset User InterfaceAudio Tone Test Display Pixel Test Application Checksum Verification Tools Device Settings General Xerox Customer Support Customer Support and Supplies Numbers Optional Services 198 Maintenance Consumables Customer Replaceable UnitsPrint Cartridge Staple Cartridge Xerox Print Cartridge in the machine Open the Staple Cartridge cover at the front of the machine Cleaning the Machine Document Glass and Constant Velocity Transport CVT GlassControl Panel and Touch Screen Duplexing Automatic Document Feeder and Output Tray Specifications Machine Specifications Machine ConfigurationsPaper Supply Feature Specification Document FeederPaper Sizes Paper Range Feature Specification Document Feeder speed Feature Capacity SpecificationOutput Modules Electrical Specifications Feature Specification FrequencyAverage Power Electrical Voltage Feature Specifications Fax FeaturePrint Feature Scan Feature Specifications 212 Troubleshooting Fault Clearance Paper JamsFront Rear Front Cover Area Jams Rear Cover Area Duplex Area Jams Document Jams Error and Fault Codes Errors & Faults Description Solution PaperFeeder Errors & Faults Description Solution Output Index Numerics Media Specifications Group Directory Setup, Faxing 71FDI Foreign Device Interface Foreign Device Interface Store to Mailbox, Faxing 77 Support and Supplies Numbers Index 222