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Xerox 3635 manual Network Accounting, Tools Accounting Accounting Enablement

Models: 3635

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Page 194

11 Setups

Accounting

Accounting allows the System Administrator to track the use of the machine and control access to the features. There are three accounting options:

•Network Accounting

•Xerox Standard Accounting

•Foreign Device Interface

Tools > Accounting > Accounting Enablement

Network Accounting

Network Accounting provides the System Administrator with the ability to track the use of the device per job per account. Users must enter their User ID and Account ID to access the machine and information about the jobs performed are stored in a job log.

Copy, Print, inbound and outbound Embedded Fax, outbound Server Fax, E-mail and Network Scanning jobs are tracked (if these options are installed on the device).

The machine requires the Network Accounting Kit to be installed and network access to a Xerox approved External Accounting System.

NOTE: The Network Accounting feature is mutually exclusive from any other accounting feature. If the Network Accounting feature is used, you cannot enable XSA or use the Foreign Device Interface feature.

188	Xerox Phaser 3635 User Guide

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Xerox 3635 manual Network Accounting, Tools Accounting Accounting Enablement

Contents

Xerox Phaser User Guide AL7 1BU England Table of Contents 137 205 Table of Contents Welcome Introduction Xerox Phaser 3635MFP/SXerox Phaser 3635MFP/X About This Guide Related Information Sources Customer Support Maintenance Information SafetyOperator Accessible Areas Do Not Do These Operational Safety InformationDo These Electrical Safety Information Electrical SupplyDisconnect Device Emergency Power OffSafety Standards Quality StandardsProduct Safety Certification Laser Safety InformationOzone Safety Information For ConsumablesCE Mark EMC InformationUS Regulatory Information for the Fax Kit option FAX Send Header RequirementsCanadian Regulatory Information for the Fax Kit option European Regulatory Information for the Fax Kit option Illegal Copying Cyprus Hungary Lithuania Environmental Compliance Energy StarFor business users in the European Union Product Recycling and DisposalEuropean Union Hg RemovalNorth America Other Countries EH&S Contact InformationWelcome Getting Started Screen Machine OverviewComponent Location Models and Components Control Panel Overview Powering on the Machine Loading Paper Rear Guide Side Guide Maximum Fill LineGetting Started Logging On / Logging Off Machine Status button Machine StatusMachine Information Supplies Numbers in the Setups chapter on Report Description Fax BroadcastFaults Service Information ToolsCustomizing Your Machine ManagementFor Further Assistance Getting Started Copy Document Feeder Copy ProcedureLoad the Documents Select the Features Enter the Quantity CopyStart the Copy Job Job Status ScreenQueue Description Stop the Copy Job Copy Reduce/Enlarge CopyCopy Tab Paper Supply Sided Copying Copy OutputLighten / Darken Image QualityOriginal Type Background Suppression Layout Adjustment Original SizeBook Copying Image Shift Edge EraseCopy Output Format Booklet CreationOption Description CoversTransparency Separators Layout Store Job ID Card Copy Embedded Fax Feature DifferencesFax LAN FaxEmbedded Server Fax Options Tab User Interface Fax Tab FeatureLayout Adjustment Fax Embedded Fax Basic Fax Server FaxFax Options Fax Procedure Embedded Fax and Server Fax Procedure Load the DocumentsDocument Glass Feature Description Fax Embedded FaxColor Faxing Feature Description Fax OptionsFeature Description Basic Faxing Dial the Number Start the Fax JobLAN Fax Procedure Stop the Fax JobEmbedded Fax Fax Dialing OptionsCharacter Description PauseAddress Book Resolution Sided ScanningColor Mode Image QualityLayout Adjustment Store for Polling Fax OptionsPolling Delay Send Remote PollingSend Header Text MailboxesFax Sending Features Fax ReportsForward to E-mail Forward to Fax/E-mail FeaturesForward to Fax Server Fax Basic FaxFax Directory Select the Dialling Characters buttonSided Scanning Image Quality Layout Adjustment Fax Options Fax Network Scanning Scan Procedure Select Network Scanning Network Scanning Change Feature SettingsSelect Network Scanning Template Filing Options Advanced SettingsStart the Network Scanning Job Stop the Network Scanning Job Network Scanning Resources Network Scanning Template DestinationsRepositories DetailsTemplate Overview Output ColorOriginal Type ResolutionSided Network Scanning Resolution Description 300 x 300 dpi Background Suppression Advanced SettingsLighten/Darken Quality / File SizeMaximum Quality Update TemplatesOption Description Higher Quality Option Description Auto-Detect Original SizeScan to Edge Manual Size InputXerox Phaser 3635 User Guide 101 Filing Options File NameAdd File Destinations File FormatDocument Management Fields Multi-PageNetwork Scanning 104 Mail Mail Procedure Xerox Phaser 3635 User Guide 107 Mail Mail OptionsEnter the Address Details To manually enter an e-mail addressTo add recipient addresses using the Address Books Optional information Advanced settingsStart the E-mail Job Stop the E-mail Job Mail Option Description Sided Original Sided ScanningOption Description Bcc 600 x 600 dpi 300 x 300 dpi400 x 400 dpi 116 Smallest file size 118 Mail Options Reply ToMessage Store File 122 Xerox Phaser 3635 User Guide 123 124 Xerox Phaser 3635 User Guide 125 File/Folder Management Option Description OpenStore File Procedure Select the Store Files Feature Using a USB driveOption Description Sided Option Description Tiff 1 File perOption Description Black & White Rotate SideOption Description Photo & Text Using the Copy Service Output Format Feature Description CopyStore the Job Stop the Job 134 Using the Print Driver to Store Files Store Files from the WorkstationStore File 136 Print Files Print Files Add Close menuPrint from USB Insert the USB driveXerox Phaser 3635 User Guide 141 Print the Jobs Xerox Phaser 3635 User Guide 143 Print Files 144 Print Print Procedure Select Print from Your PCXerox Phaser 3635 User Guide 147 Select the Custom Size Custom Size PrintingLoad Custom Size Media Print Your Document Printer Drivers CancelDefaults Control OptionsSecure Print Paper / OutputQueue Description Normal Print Sample SetQueue Description Delay Print Layout / Watermark Image Options Advanced Print 156 Phaser 3635MFP/S Phaser 3635MFP/X Tray Paper and other MediaPreparing Paper for Loading Loading the Paper TraysLegal, Oficio and Folio. Adjust the rear guide Using the Bypass Tray Loading the Bypass TrayEnvelope Mode Paper support extension162 Setting the Paper Size Media Specifications Media GuidelinesXerox Phaser 3635 User Guide 165 Paper and other Media 166 Setups Accessing Tools Management Tools Menu OverviewPaper Tray User InterfaceSecurity Settings Feature Feature Options Feature Options Sub-menuNetwork Setup ConnectivitySet Date and Time Tools Device Settings General Set Date & TimeLocalization Greenwich Mean Time OffsetSet Measurements Set Default Paper SizeTools Device Settings General GMT Offset Tools User Interface General MeasurementsTools Paper Tray Management Paper Setting Default Paper Size Set AltitudeTools User Interface Fax Service Settings Fax SetupFax Transmission Defaults Fax Country Setting Receive DefaultsEnter forwarding E-mail address and Save settings Telephone Retained Documents PolicyJunk Fax Numbers List Answering Machine/FaxError Correction Mode Mailbox SetupLine Configuration Fax ReportDefault Stock Setting up Paper TraysPaper Settings Default Paper SizeTray Confirmation Messages Tray SettingsAuto Tray Reduce/Enlarge Presets Machine PresetsBasic Copying Presets 182 Entry Screen Default Change Default SettingsSet Power Save Duration Times Job Status DefaultLanguage Default Audio TonesSoftware Software ResetTools Device Settings Tests & Resets Software Reset CRU Replacement Defaults Print Cartridge Reorder NotificationCounter Resets Network Accounting Tools Accounting Accounting EnablementAccounting Validation in Progress screen will display Xerox Standard Accounting XSAForeign Device Interface 190 Image Overwrite Security Security SettingsAuthentication 192 User Interface Tests Machine TestsImage Quality Test Patterns User Interface Button TestAudio Tone Test LED Indicator TestReset User Interface Display Pixel TestApplication Checksum Verification Tools Device Settings General Xerox Customer Support Customer Support and Supplies NumbersOptional Services 198 Maintenance Print Cartridge ConsumablesCustomer Replaceable Units Staple Cartridge Xerox Print Cartridge in the machineOpen the Staple Cartridge cover at the front of the machine Control Panel and Touch Screen Cleaning the MachineDocument Glass and Constant Velocity Transport CVT Glass Duplexing Automatic Document Feeder and Output Tray Specifications Paper Supply Machine SpecificationsMachine Configurations Paper Sizes Feature SpecificationDocument Feeder Paper RangeOutput Modules Feature Specification Document Feeder speedFeature Capacity Specification Average Power Electrical SpecificationsFeature Specification Frequency Electrical VoltagePrint Feature Feature SpecificationsFax Feature Scan Feature Specifications 212 Troubleshooting Front Fault ClearancePaper Jams RearFront Cover Area Jams Rear Cover Area Duplex Area JamsDocument Jams Feeder Error and Fault CodesErrors & Faults Description Solution Paper Errors & Faults Description Solution OutputIndex NumericsFDI Foreign Device Interface Media SpecificationsGroup Directory Setup, Faxing 71 Foreign Device InterfaceStore to Mailbox, Faxing 77 Support and Supplies Numbers Index 222