Use function keys | Aastra Telecom 1600IP manual

Office 1600IP	Use the phone like a professional
	Use function keys
	Page 50

Use function keys

You want to access frequently-used functions with a mouse click, rather than ente- ring them by hand.

To do this, you can create function keys, and assign a function of your choice to them.

Note: Office 1600: The function keys are independent of the configurable keys on the coupled Office terminal.

Define and assign function keys

You have opened the main view.

Click Group in the toolbar. The group view is opened.

Open a group for function keys:

1.In the menu, select Groups/New group. The name dialog is ope- ned.

2.Enter the name (for example ”Functions”) and click OK. A new group tab with the name "Functions" is added.

Note: You can also create the new function keys in an existing group tab (but not in a workgroup tab).

Note: You can also store different key types, such as team keys and function keys, in the same group tab.

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Aastra Telecom 1600IP manual Use function keys, Define and assign function keys

Contents

Ascotel IntelliGate Telecommunication Systems Content Make advanced media settings Functional scope Security informationPurpose Exclusion of liability AvailabilityAdditional equipment Flexible use of Office 1600/1600IP Before you get startedTopics overview Use Office 1600/1600IP on an individual workstation Use Office 1600IP on a portable PC Use of Office 1600/1600IP as a group toolUse Office 1600/1600IP on multiple workstations Operating Office 1600/1600IP Starting Office 1600/1600IP Learn about the graphical user interface Learn about the Media device Office Familiarizing yourself with the media device Office 1600IP Learn about Operation keys/Foxkeys Situation Learn about key combinationsKey combination Action Action Last-number redial selection list is opened Needs Customise the phone to meet your needsCustomise the phone to meet your Determine view behaviour Make general settingsChange PIN Open on startup Enter own email address Change user languageEnter address of Internet phone book Select voice reproduction Make media settings Office 1600IP onlySet volume Select ring devices Deactivate Automatic Configuration Make advanced media settings Office 1600IP onlyMake media stack settings Select bandwidth area Set tones and melodies Office 1600IP only Playing back a personal greeting Setting up the voice mailboxActivate / deactivate greeting Record personal greeting Telephony made simple Suppress ringing signal discrete ringing Office 1600IP only You are receiving a call Adjust volume of voice reproduction Office 1600IP only End a call Save the callers name and call number You want to place a call Dial with the call number Your Office 1600/1600IP is idle Dial from the phone book contacts See Maintain contacts, See Make general settings, Dial from an external phone book Dial with a number key Dial from the journal Unanswered calls and messages Respond to unanswered callsJournal pushbutton Office 1600IP Telephony made simple You want to place a call Microphone on/off Office 1600IP only Set the call volume Office 1600IP onlyDuring the call Open listening mode Office 1600IP only Meaning Double click entry Learn about the journalUnderstand journal entries Sort journal entries Save a journal entry as private contact Retain journal entries Delete journal entries manually Use the phone like a professional Answer callback request Use convenience functionsRequest a callback Send a call waiting signal to a subscriber Reply or reject call waiting Broker between the enquiring party and the call party Use functions during a callEnquiry calls during a call Transfer a call party with prior notification Transfer a call party without prior notification Make a conference call Take back call forwarding Manage absenceForward call call forwarding Provide information for initiator of call forwarding Enter your call log and click Send a message in the toolbar Reject a call during the calling phase Activate/deactivate Dtmf mode tone selectionDeflect a call during the calling phase Cope with special situations Use number keys Define and assign number keys Delete number key Use team keys Define and assign team keys Understand team key status Symbol StatusDelete team key Call team partner Pick up call for team partner Use function keys Define and assign function keys Property Understand functionsFunction Mcid Use function key Delete function key Use function codes Appointment reminder call Use the phone like a professional Forward calls CFU Function # procedure Function # procedure User group UG Use text messages Send text messages to subscribers Send text messagesUse text messages Send text messages as email Reply to text messages Receive text messagesReceive text messages Forward text messages Read unread text messages Maintain contacts Create a new contact Create a new contactMaintain contacts Enter personal details Click Address Enter the addressEnter phone numbers, email, and URL Save a private contact Delete a private contact Edit a contactEdit a contact External phone book Call within the group Log into a workgroup Member in a workgroupCall within the group Open the group overview busy lamp key Understand call distribution Answer calls Finish wrap up time Activate / deactivate break Dial from a workgroup Log out of workgroup Click New work ticket Enter phone callsCreate new ticket Add call log to existing work ticket Manage workgroups Create workgroup Monitor status and log members in/out Workgroup settingsSetting Explanation Delete work ticket Index Office 1600IP