Canon MP 1000 manual Using an Answering Machine Connected to the MultiPASS

Using an Answering Machine Connected to the MultiPASS 1000

You can connect an answering machine to the MultiPASS 1000 to enable you to receive telephone messages as well as documents when you are away from your office. All incoming calls go first to the answering machine. One of the following results can occur:

❏If the call is a regular telephone call, the caller can leave a message only.

❏If the call is from a fax/telephone, the caller can leave a message and send a document with just one call.

❏If the call is from a fax machine, your MultiPASS 1000 automatically receives the document.

Hints When Using the MultiPASS 1000 with an Answering Machine

❏Always turn off the answering machine when you do not need it. Otherwise, the answering machine may interfere with your normal fax and telephone use.

❏Let callers know that they can leave a message on the answering machine and send a fax with just one call. Callers should manually start the sending operation from their fax machines after they finish recording their message. To inform callers of this feature, record an outgoing message similar to the following:

“Hello. This is (your name or company name). Please leave a message after the beep. If you would also like to send a fax without hanging up, you may do so after you finish leaving your message. Place your document in the sheet feeder and press START after you leave a message. Thank you.”

❏Set your answering machine to pick up all calls after one or two rings only.

❏Make sure the length of your outgoing message (OGM) is 15 seconds or less.

❏When recording your outgoing message, do not speak for the first four seconds; then record your message making it as short as possible.

❏If you experience problems with your answering machine hanging up before the caller can send a fax, see Adjusting the MultiPASS 1000 for Different Types of Answering Machines on page 8-7.

8-4Using the Telephone, an Answering Machine, and a Modem Chapter 8