Using the address book

You can send e-mail to a list of recipients by using the address book feature of the MFP. See your system administrator for information about configuring address lists.

Creating a recipient list

On the touch screen of the graphical display, do the following:

1Touch E-mail.

2Touch To: to gain access to the keyboard screen.

3Type the first letter of the recipient’s name.

4Touch to gain access to the address book.

5Navigate the entries in the address book by using the scroll bar. Hold down the arrow to scroll quickly through the list.

6Highlight the name to select a recipient, and then touch Add.

You can also select a distribution list by touching All, or add a recipient from a local list by touching the Local button. Highlight the appropriate names, and then touch Add to add the name to your list of recipients.

You can remove a recipient from your list by scrolling to highlight the recipient, and then touching Remove.

7The names in the recipient list are placed in the text line of the keyboard screen. If you want, you can add a recipient that is not found in the address book by typing the e-mail address on the keyboard. After you are satisfied with your recipient list, touch OK.

8Touch OK on the keyboard screen.

9Finish typing information in the CC: and Subject: fields on the Send to E-mailscreen, if

necessary. You can check the list of recipients by touching the down arrow in the To: text line.

10Press START

86 Chapter 5 E-mail

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