Users Guide, September | Lexmark XM1100 Series instruction

XM1100 Series

User's Guide

September 2012	www.lexmark.com

Machine type(s):

7015

Model(s):

679

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Lexmark XM1100 Series manual Users Guide, September

Contents

September Users Guide Contents Paper and specialty media guide Loading paper and specialty mediaPrinting Copying Scanning 127 Faxing 104Understanding the printer menus 135 Saving money and the environment 204 Maintaining the printer 214 Troubleshooting 240Managing the printer 224 Clearing jams 227 304 Safety information Safety informationPage Finding information about the printer Learning about the printerLearning about the printer Guide link Other countries and regions-See the printed Selecting a location for the printer Printer configurations Understanding the basic functions of the scanner Using the ADF Using the ADF and scanner glassUsing the scanner glass Understanding the printer control panel Using the printer control panelUnderstanding the printer control panel Understanding the home screen Indicator light color and its corresponding printer status Features Using the touch-screen buttonsThis may also appear on the home screen Other touch-screen buttons Finding the IP address of the computer Setting up and using the home screen applicationsFor Windows users For Macintosh users Click Settings General Settings Home screen customization Accessing the Embedded Web ServerFinding the IP address of the printer Customizing the home screen Understanding the different applications Setting up Forms and FavoritesActivating the home screen applications Finding information about the home screen applications Click Settings Apps Apps Management Forms and Favorites Setting up Card CopyClick Settings Apps Apps Management Card Copy Setting up Multi Send Using MyShortcut Click Settings Apps Apps Management Multi Send Setting up Scan to NetworkClick Settings Apps Apps Management Scan to Network Setting up Remote Operator Panel Exporting and importing a configurationClick Settings Remote Operator Panel Settings Click Submit Installing internal options Additional printer setupAvailable internal options Accessing the controller board Close the shield, and then the access door Installing a memory cardPage Installing an optional card Page Installing an Internal Solutions Port Long ISP cable Page Page Page Page Installing a printer hard disk Page Page Removing a printer hard disk Order of installation Installing hardware optionsInstalling optional trays Page Page Installing the printer software Setting up the printer softwareUpdating available options in the printer driver Open the printers folder Add any installed hardware options, and then click OK Click Update Now ‑ Ask PrinterAttaching cables Windows 7 or earlier Connection method is supported in your country or region Installing the printer on an Ethernet network Preparing to set up the printer on an Ethernet networkNetworking For Windows users Select Ethernet connection, and then click Continue For Macintosh users AppleTalk select your printer Add Preparing to set up the printer on a wireless network Using the Push Button Configuration method Connecting the printer using the Wireless Setup WizardNetwork/Ports Active NIC Auto Submit Using the Personal Identification Number PIN method For Windows users Setting up serial printing Click Properties Click Continue Finish Printing a menu settings Verifying printer setupPrinting a network setup Reports Menu Settings Configuring Universal paper settings Setting the paper size and typeLoading paper and specialty media Loading trays LGL Page Page Page Loading the multipurpose feeder Page Page Page Linking and unlinking trays Click Settings Paper MenuLinking and unlinking trays Using the printer control panel Using the Embedded Web ServerCreating a custom name for a paper type Assigning a custom paper type Select a custom name you want to configure, and then touch Configuring a custom namePaper Menu Custom Types Tips on using letterhead Using specialty mediaTips on using transparencies Tips on using envelopesPage Paper guidelines Paper characteristics Fiber content Using recycled paper and other office papersSelecting paper Selecting preprinted forms and letterhead Unacceptable paper examples Storing paper Supported paper sizes, types, and weightsSupported paper sizes 182 x 257 mm 17 x 10.1 Letter 215.9 x 279.4 mm X 11 Paper and specialty media guide Supported paper types and weights Printing forms and a document PrintingPrinting forms Printing a document Click Settings Print Settings Quality Menu Toner Darkness Adjusting toner darknessSettings Print Settings Quality Menu Toner Darkness Printing from a mobile device Printing from a flash drive Printing from a flash drive Supported flash drives and file types Storing print jobs in the printer Printing confidential and other held jobs Printing confidential and other held jobs Modifying confidential print settingsPrinting Touch Printing information pages Canceling a print job For Macintosh users Copying Copying using the ADFMaking copies Making a quick copy Copying photos Copying using the scanner glassCopying on specialty media Copying on transparencies Making copies using paper from a selected tray Customizing copy settingsCopying on letterhead Copying to a different size Example 1 Copying on mixed paper sizes Copying different paper sizesExample 2 Copying on a single paper size Copy Copy from Mixed Sizes Copy to Auto Size Match Copy It Copying on both sides of the paper duplexing Adjusting copy qualityReducing or enlarging copies Collating copies Copying multiple pages onto a single sheet Placing separator sheets between copiesBetween Copies Between Jobs Between Pages Off Placing a header or footer on pages Placing information on copiesPlacing an overlay message on each Canceling a copy job while pages are being printed Canceling a copy jobUnderstanding the copy options Copy from Scale ContentDarkness Sides Duplex Advanced Duplex Cover Page SetupSave As Shortcut Margin Shift Advanced Imaging Paper SaverCreate Booklet Custom Job Setting up the e-mail function Setting up the printer to e-mailCreating an e-mail shortcut using the Embedded Web Server Mailing Sending an e-mail using the printer control panel Creating an e-mail shortcut using the printer control panelClick Settings Mailing a document Sending an e‑mail using the address book Sending an e‑mail using a shortcut number Adding e-mail subject and message information Customizing e-mail settingsChanging the output file type Understanding the e-mail options Canceling an e-mail Send As ResolutionMailing 102 Scan Preview SetupTransmission Log Mailing 103 Faxing Setting up the printer to faxFaxing 104 Using the printer control panel for fax setup Initial fax setupUsing the Embedded Web Server for fax setup Click Settings Fax Settings Analog Fax Setup Tips for this setup Setup 1 Printer is connected to a dedicated fax lineChoosing a fax connection Scenario 1 Standard telephone line Connected to the same telephone wall jack Faxing 107 Connected to different wall jacks Faxing 108 Faxing 109 Faxing 110 Scenario 2 Digital Subscriber Line DSL Faxing 111 Scenario 3 VoIP telephone service Faxing 112 Setup 1 Printer is connected directly to a cable modem Faxing 113 Part name Part number Lexmark adapter plug 40X8519 Page Faxing 116 Connecting the printer to a wall jack in Germany Setting the outgoing fax name and number Connecting to a distinctive ring serviceSettings Fax Settings Analog Fax Setup Answer On Configuring the printer to observe daylight saving time Setting the date and timeSending a fax using the printer control panel Sending a fax Fax tab Enable fax Sending a fax using the computer Sending a fax using the address book Sending a fax using a shortcut numberSending a fax at a scheduled time Faxing 120 Creating shortcuts Click Settings Manage Shortcuts Fax Shortcut Setup Changing the fax resolution Customizing fax settingsMaking a fax lighter or darker Viewing a fax log Click Settings Reports Click Fax Job Log or Fax Call Log Canceling an outgoing faxBlocking junk faxes Touch Delete Selected Jobs Holding faxes Holding and forwarding faxesForwarding a fax Faxing 125 Understanding the fax options Faxing 126 Delayed SendThis option lets you send a fax at a later time or date Scanning Using Scan to NetworkScanning to an FTP address Scanning 127 Creating an FTP shortcut using the printer control panel Creating an FTP shortcut using the Embedded Web ServerCreating shortcuts Scanning 128 Scanning to an FTP address using a shortcut number Scanning to an FTP address using the printer control panelScanning to an FTP address Scanning 129 Scanning to a computer or flash drive Scanning to a computer using the Embedded Web ServerScanning 130 Click Scan Profile Create Scan Profile Click Next Close Setting up Scan to Computer Scanning to a flash drive Understanding the scan optionsFTP Address This option lets you type a file name for the scan image Scanning 133 Setup Menus list Understanding the printer m enusUnderstanding the printer menus 135 Paper menu Default Source menuPaper Size/Type menu Understanding the printer menus 136 MP Feeder Size Understanding the printer menus 137MP Feeder Type Manual Paper Size Understanding the printer menus 138Manual Paper Type Manual Envelope Size Substitute Size menu Configure MP menuPaper Texture menu Understanding the printer menus 139 Understanding the printer menus 140 Understanding the printer menus 141 Paper Weight menu Understanding the printer menus 142 Paper Loading menu Custom Names menu Custom Types menuUnderstanding the printer menus 143 Custom Scan Sizes menu Universal Setup menuUnderstanding the printer menus 144 Reports menu Reports MenuUnderstanding the printer menus 145 Active NIC menu Network/Ports menuStandard Network or Network x menu Understanding the printer menus 146 Understanding the printer menus 147 Network Card menu To access the menu, navigate to either of the followingTCP/IP menu Understanding the printer menus 148 Understanding the printer menus 149 IPv6 menu Wireless menuUnderstanding the printer menus 150 AppleTalk menu To access the menu, navigate to any of the followingUnderstanding the printer menus 151 Understanding the printer menus 152 Standard USB menuUSB Buffer Understanding the printer menus 153 Smtp Setup menu Understanding the printer menus 154 Security menu Miscellaneous Security Settings menuConfidential Print menu Understanding the printer menus 155 Understanding the printer menus 156 Disk Wiping menu Set Date and Time menu Security Audit Log menuUnderstanding the printer menus 157 General Settings menu Settings menuUnderstanding the printer menus 158 Run Initial setup Quiet ModeUnderstanding the printer menus 159 Keyboard Paper Sizes Understanding the printer menus 160Scan to PC Port Range Displayed Information Understanding the printer menus 161 Understanding the printer menus 162 Understanding the printer menus 163 Understanding the printer menus 164 Hibernate Timeout on Connection Print Recovery Error RecoveryUnderstanding the printer menus 165 Export Configuration Package Factory DefaultsUnderstanding the printer menus 166 Press Sleep Button Understanding the printer menus 167 Copy Settings menu Understanding the printer menus 168 Understanding the printer menus 169 Fax Mode Analog Fax Setup menu Fax Settings menuUnderstanding the printer menus 170 Understanding the printer menus 171 Resolution Fax Send Settings menu items and their descriptionsUnderstanding the printer menus 172 Fax Cover Dial Prefix Understanding the printer menus 173 Understanding the printer menus 174 Understanding the printer menus 175 Fax Receive Settings menu items and their descriptions Understanding the printer menus 176 Understanding the printer menus 177 Fax Log Settings menu items and their descriptions Speaker Settings menu items and their descriptions ‑mail Settings menuAnswer On menu items and their descriptions Understanding the printer menus 178 Format Understanding the printer menus 179 Orientation Understanding the printer menus 180 Understanding the printer menus 181 Use cc/bcc Understanding the printer menus 182 Understanding the printer menus 183 FTP Settings menu Understanding the printer menus 184 FTP bit Depth Understanding the printer menus 185File Name Flash Drive menu Scan SettingsUnderstanding the printer menus 186 Understanding the printer menus 187 Scan Bit Depth Understanding the printer menus 188 Understanding the printer menus 189 Print Settings menu items and their descriptionsCopies Duplex Binding Understanding the printer menus 190Paper Saver Orientation Paper Saver Border Setup menu Print SettingsUnderstanding the printer menus 191 Understanding the printer menus 192 Finishing menuDownload Target Resource Save Separator Source Understanding the printer menus 193 Quality menu Print ResolutionUnderstanding the printer menus 194 Pixel Boost Understanding the printer menus 195 Job Accounting menu Understanding the printer menus 196 Utilities menu Understanding the printer menus 197 XPS menu PCL Emul menu PostScript menuUnderstanding the printer menus 198 Understanding the printer menus 199 PCL Emulation Settings Tray Renumber Understanding the printer menus 200 Understanding the printer menus 201 Html menuFont Size Scale Image menu Help menuUnderstanding the printer menus 202 Understanding the printer menus 203 Saving money and the environment Using recycled paperSaving paper and toner Conserving supplies Saving energy Using Eco‑ModeReducing printer noise Avoid paper jams Click Settings General Settings Timeouts Adjusting Sleep modeSettings General Settings Timeouts Sleep Mode Saving money and the environment 206 Adjusting the brightness of the display Using Hibernate ModeClick Settings General Settings Sleep Button Settings Click Settings General Settings Recycling Settings General Settings Screen BrightnessRecycling Lexmark products Recycling Lexmark packagingPage Statement of Volatility Securing the printerErasing volatile memory Disposing of a printer hard disk Touch Wipe All Settings Using the printer control panelTouch Back Exit Config Menu Erasing non‑volatile memory Using the Embedded Web Server Configuring printer hard disk encryptionClick Settings Security Disk Encryption Touch Disk Encryption Enable Lexmark security Web Finding printer security information Cleaning the printer Cleaning the printer partsMaintaining the printer Maintaining the printer 214 Maintaining the printer 215 Cleaning the scanner glassClose the scanner cover Checking the status of parts and supplies Using genuine Lexmark parts and suppliesEstimated number of remaining pages Ordering supplies Ordering a toner cartridge Ordering a maintenance kitOrdering an imaging unit Ordering an ADF separator roller Replacing supplies Storing suppliesReplacing the toner cartridge Recommended part numbersPage Maintaining the printer 220 Replacing the imaging unitPage Before moving the printer Moving the printer Shipping the printer Moving the printer to another location Setting up e‑mail alerts Finding advanced networking and administrator informationManaging the printer Checking the virtual display Notification Description Click Settings Print Settings Supply Notifications Settings General Settings Factory Defaults Restore Now Restoring factory default settingsManaging the printer 226 Avoiding jams Clearing jamsLoad paper properly Clearing jams 227 Use recommended paper Understanding jam messages and locations Jam access area Printer control panel message What to do Clearing jams 230 ‑page jam, open front door y.xxPage Page Models, select Next Clear the jam, press OK ‑page jam, open rear door y.xx ‑page jam, clear standard bin y.xx Clearing jams 235 ‑page jam, remove tray 1 to clear duplex y.xx ‑page jam, open tray x y.xx ‑page jam, clear manual feeder y.xx ‑page jam, open automatic feeder top cover y.xx Models, select Next Clear the jam, press OK Understanding printer messages Troubleshooting Troubleshooting 241 Configuration change, some held jobs were not restoredChange paper source to paper size load orientation Close front door Error reading USB hub. Remove hub Error reading USB drive. Remove USBComplex page, some data may not have printed Defective flash detected Fax Station Name not set up. Contact system administrator Fax partition inoperative. Contact system administratorFax Station Number not set up. Contact system administrator Imaging unit low 84.xy Imaging unit very low, x estimated pages remain 84.xy Insufficient memory, some held jobs will not be restoredIncorrect paper size, open paper source Insufficient memory for Flash Memory Defragment operation Insufficient memory to collate job Insufficient memory to support Resource Save featureLoad manual feeder with custom string paper orientation Load manual feeder with custom type name paper orientation Load paper source with custom string paper orientation Troubleshooting 246Load paper source with custom type name paper orientation Load paper source with paper size paper orientation Maintenance kit nearly low 80.xy Maintenance kit low 80.xyMaintenance kit very low, x estimated pages remain 80.xy Memory full No analog phone line connected to modem, fax is disabled Network x software errorMemory full, cannot send faxes Non‑Lexmark supply type, see User’s Guide 33.xy Reinstall missing or unresponsive imaging unit 31.xy Reinstall missing or unresponsive cartridge 31.xyNot enough free space in flash memory for resources Printer had to restart. Last job may be incomplete Replace all originals if restarting job Troubleshooting 250Replace cartridge, 0 estimated pages remain 88.xy Replace cartridge, printer region mismatch 42.xy Replace defective imaging unit 31.xy Troubleshooting 251Replace imaging unit, 0 estimated pages remain 84.xy Replace jammed originals if restarting job Scanner disabled by admin Restore held jobs?Replace unsupported imaging unit 32.xy Scanner automatic feeder cover open Smtp server not set up. Contact system administrator Serial option x errorSome held jobs were not restored Standard network software error Solving printer problems Troubleshooting 255 Basic printer problemsPrinter is not responding Step Printer display is blank Troubleshooting 256 Internal Solutions Port does not operate correctly Hardware and internal option problemsTroubleshooting 257 Cannot detect internal option Troubleshooting 258 Tray problemsStep Problem is solved. Go to step USB/parallel interface card does not operate correctly Troubleshooting 259 Troubleshooting 260 Paper feed problemsPaper frequently jams Paper jam message remains after jam is cleared Printing problems Solving print problemsTroubleshooting 261 Jammed pages are not reprinted Troubleshooting 262 Error message about reading the flash drive appearsPrint jobs do not print Troubleshooting 263 Confidential and other held jobs do not print Troubleshooting 264For Windows users For Macintosh users Settings General Settings Print Recovery Page Protect Off Troubleshooting 265Print job takes longer than expected Printing slows down Troubleshooting 266Job prints from the wrong tray or on the wrong paper Incorrect characters print Troubleshooting 267Tray linking does not work Settings General Settings Timeouts Troubleshooting 268Large jobs do not collate Unexpected page breaks occur Troubleshooting 269 Print quality problemsCharacters have jagged or uneven edges Printer is printing blank pages Clipped pages or images Troubleshooting 270 Compressed images appear on prints Troubleshooting 271 Shadow images appear on prints Troubleshooting 272 Gray background on prints Troubleshooting 273 Incorrect margins on prints Troubleshooting 274 Paper curl Troubleshooting 275Print irregularities Troubleshooting 276 Repeating defects appear on prints Troubleshooting 277Print is too dark Troubleshooting 278 Print is too light Troubleshooting 279 Skewed print Troubleshooting 280 Printer is printing solid black pages Troubleshooting 281Transparency print quality is poor Streaked horizontal lines appear on prints Troubleshooting 282 Streaked vertical lines appear on prints Troubleshooting 283 Horizontal voids appear on prints Troubleshooting 284 Vertical voids appear on prints Troubleshooting 285 Toner specks appear on prints Troubleshooting 286Toner fog or background shading appears on prints Toner rubs off Troubleshooting 287 Solving copy problemsUneven print density Copier does not respond Troubleshooting 288Scanner unit does not close Poor copy quality Troubleshooting 289 Troubleshooting 290 Solving fax problemsPartial document or photo copies Troubleshooting 291 Fax and e-mail functions are not set upSettings General Settings Run initial setup Yes Submit Cannot send or receive a fax Troubleshooting 292 Troubleshooting 293 Troubleshooting 294 Can receive but not send faxes Troubleshooting 295 Troubleshooting 296 Solving scanner problemsClick Settings Fax Settings Analog Fax Setup Received fax has poor print quality Partial document or photo scans Cannot scan from a computer Poor scanned image quality Troubleshooting 298 Scan job was not successful Troubleshooting 299Scanning takes too long or freezes the computer Stamp or Overwrite Scanner does not respond Troubleshooting 300 An application error has occurred Solving home screen applications problemsTroubleshooting 301 Click Settings Apps Apps Management System tab Log Troubleshooting 302 Contacting customer support Troubleshooting 303Tech Library Mail Edition notice Product informationLexmark International, Inc All rights reserved 305 Trademarks 306 Noise emission levels Product disposal Temperature informationStatic sensitivity notice 307 Laser advisory label Laser notice308 Laser notice label may be affixed to this printer as shown Product power consumption Power consumptionSleep Mode Hibernate Mode Avis de conformité aux normes de l’industrie du Canada Industry Canada compliance statementLicensing notices European Community EC directives conformity 311 Regulatory notices for telecommunication terminal equipment 312 Utilisation de ce produit en Suisse Using this product in SwitzerlandVerwendung dieses Produkts in der Schweiz Uso del prodotto in Svizzera Modular component notice Regulatory notices for wireless productsExposure to radio frequency radiation Industry Canada Canada Industry Canada Canada Taiwan NCC RF notice statement315 ΤΗΣ Οδηγιασ 1999/5/ΕΚ 316 317 Lexmark International, Inc., Lexington, KY Limited warranty service Limited warranty318 Limitation of liability Extent of limited warrantyAdditional rights 319 320 Patent acknowledgment 250‑sheet tray installing 42 550‑sheet tray installing SymbolsIndex NumericsPage Page Page Page Page Page Page Page