Manuals / Lexmark / Computer Equipment / All in One Printer

Lexmark XM1100 Series manual 304

Models: XM1100 Series

1 331

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Contents	6
Embedded Web Server does not open	.................................................................................................301
Contacting customer support	303
Notices	304
Product information	304
Edition notice	304
Power consumption	309
Index	321

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Contents

Users Guide SeptemberContents Printing Loading paper and specialty mediaPaper and specialty media guide CopyingUnderstanding the printer menus 135 Faxing 104Scanning 127 Saving money and the environment 204Managing the printer 224 Troubleshooting 240Maintaining the printer 214 Clearing jams 227304 Safety information Safety informationPage Learning about the printer Learning about the printerFinding information about the printer Guide linkSelecting a location for the printer Other countries and regions-See the printedPrinter configurations Understanding the basic functions of the scanner Using the ADF and scanner glass Using the ADFUsing the scanner glass Using the printer control panel Understanding the printer control panelUnderstanding the printer control panel Indicator light color and its corresponding printer status Understanding the home screenUsing the touch-screen buttons FeaturesThis may also appear on the home screen Other touch-screen buttons For Windows users Setting up and using the home screen applicationsFinding the IP address of the computer For Macintosh usersFinding the IP address of the printer Accessing the Embedded Web ServerClick Settings General Settings Home screen customization Customizing the home screenActivating the home screen applications Setting up Forms and FavoritesUnderstanding the different applications Finding information about the home screen applicationsSetting up Card Copy Click Settings Apps Apps Management Forms and FavoritesClick Settings Apps Apps Management Card Copy Using MyShortcut Setting up Multi SendSetting up Scan to Network Click Settings Apps Apps Management Multi SendClick Settings Apps Apps Management Scan to Network Exporting and importing a configuration Setting up Remote Operator PanelClick Settings Remote Operator Panel Settings Click Submit Additional printer setup Installing internal optionsAvailable internal options Accessing the controller board Installing a memory card Close the shield, and then the access doorPage Installing an optional card Page Installing an Internal Solutions Port Long ISP cable Page Page Page Page Installing a printer hard disk Page Page Removing a printer hard disk Installing hardware options Order of installationInstalling optional trays Page Page Updating available options in the printer driver Setting up the printer softwareInstalling the printer software Open the printers folderAttaching cables Click Update Now ‑ Ask PrinterAdd any installed hardware options, and then click OK Windows 7 or earlierConnection method is supported in your country or region Networking Preparing to set up the printer on an Ethernet networkInstalling the printer on an Ethernet network For Windows usersFor Macintosh users Select Ethernet connection, and then click ContinuePreparing to set up the printer on a wireless network AppleTalk select your printer AddConnecting the printer using the Wireless Setup Wizard Using the Push Button Configuration methodNetwork/Ports Active NIC Auto Submit Using the Personal Identification Number PIN method For Windows users Setting up serial printing Click Continue Finish Click PropertiesPrinting a network setup Verifying printer setupPrinting a menu settings Reports Menu SettingsLoading paper and specialty media Setting the paper size and typeConfiguring Universal paper settings Loading traysLGL Page Page Page Loading the multipurpose feeder Page Page Page Click Settings Paper Menu Linking and unlinking traysLinking and unlinking trays Creating a custom name for a paper type Using the Embedded Web ServerUsing the printer control panel Assigning a custom paper typeConfiguring a custom name Select a custom name you want to configure, and then touchPaper Menu Custom Types Tips on using transparencies Using specialty mediaTips on using letterhead Tips on using envelopesPage Paper characteristics Paper guidelinesSelecting paper Using recycled paper and other office papersFiber content Selecting preprinted forms and letterheadUnacceptable paper examples Supported paper sizes Supported paper sizes, types, and weightsStoring paper 182 x 257 mm 17 x 10.1 Letter 215.9 x 279.4 mm X 11Paper and specialty media guide Supported paper types and weights Printing forms PrintingPrinting forms and a document Printing a documentSettings Print Settings Quality Menu Toner Darkness Adjusting toner darknessClick Settings Print Settings Quality Menu Toner Darkness Printing from a mobile devicePrinting from a flash drive Printing from a flash driveSupported flash drives and file types Printing confidential and other held jobs Storing print jobs in the printerModifying confidential print settings Printing confidential and other held jobsPrinting Touch Canceling a print job Printing information pagesFor Macintosh users Making copies Copying using the ADFCopying Making a quick copyCopying on specialty media Copying using the scanner glassCopying photos Copying on transparenciesCopying on letterhead Customizing copy settingsMaking copies using paper from a selected tray Copying to a different sizeExample 2 Copying on a single paper size Copying different paper sizesExample 1 Copying on mixed paper sizes Copy Copy from Mixed Sizes Copy to Auto Size Match Copy ItAdjusting copy quality Copying on both sides of the paper duplexingReducing or enlarging copies Collating copies Placing separator sheets between copies Copying multiple pages onto a single sheetBetween Copies Between Jobs Between Pages Off Placing information on copies Placing a header or footer on pagesPlacing an overlay message on each Understanding the copy options Canceling a copy jobCanceling a copy job while pages are being printed Copy fromDarkness ContentScale Sides DuplexSave As Shortcut Cover Page SetupAdvanced Duplex Margin ShiftCreate Booklet Paper SaverAdvanced Imaging Custom JobCreating an e-mail shortcut using the Embedded Web Server Setting up the printer to e-mailSetting up the e-mail function MailingClick Settings Creating an e-mail shortcut using the printer control panelSending an e-mail using the printer control panel Mailing a documentSending an e‑mail using a shortcut number Sending an e‑mail using the address bookCustomizing e-mail settings Adding e-mail subject and message informationChanging the output file type Canceling an e-mail Understanding the e-mail optionsResolution Send AsMailing 102 Transmission Log SetupScan Preview Mailing 103Setting up the printer to fax FaxingFaxing 104 Using the Embedded Web Server for fax setup Initial fax setupUsing the printer control panel for fax setup Click Settings Fax Settings Analog Fax SetupChoosing a fax connection Setup 1 Printer is connected to a dedicated fax lineTips for this setup Scenario 1 Standard telephone lineFaxing 107 Connected to the same telephone wall jackFaxing 108 Connected to different wall jacksFaxing 109 Scenario 2 Digital Subscriber Line DSL Faxing 110Scenario 3 VoIP telephone service Faxing 111Setup 1 Printer is connected directly to a cable modem Faxing 112Faxing 113 Part name Part number Lexmark adapter plug 40X8519 Page Connecting the printer to a wall jack in Germany Faxing 116Connecting to a distinctive ring service Setting the outgoing fax name and numberSettings Fax Settings Analog Fax Setup Answer On Sending a fax using the printer control panel Setting the date and timeConfiguring the printer to observe daylight saving time Sending a faxSending a fax using the computer Fax tab Enable faxSending a fax at a scheduled time Sending a fax using a shortcut numberSending a fax using the address book Faxing 120Click Settings Manage Shortcuts Fax Shortcut Setup Creating shortcutsMaking a fax lighter or darker Customizing fax settingsChanging the fax resolution Viewing a fax logBlocking junk faxes Canceling an outgoing faxClick Settings Reports Click Fax Job Log or Fax Call Log Touch Delete Selected JobsHolding and forwarding faxes Holding faxesForwarding a fax Understanding the fax options Faxing 125Delayed Send Faxing 126This option lets you send a fax at a later time or date Scanning to an FTP address Using Scan to NetworkScanning Scanning 127Creating shortcuts Creating an FTP shortcut using the Embedded Web ServerCreating an FTP shortcut using the printer control panel Scanning 128Scanning to an FTP address Scanning to an FTP address using the printer control panelScanning to an FTP address using a shortcut number Scanning 129Scanning 130 Scanning to a computer using the Embedded Web ServerScanning to a computer or flash drive Click Scan Profile Create Scan ProfileSetting up Scan to Computer Click Next CloseFTP Address Understanding the scan optionsScanning to a flash drive This option lets you type a file name for the scan imageScanning 133 Setup Understanding the printer m enus Menus listUnderstanding the printer menus 135 Paper Size/Type menu Default Source menuPaper menu Understanding the printer menus 136Understanding the printer menus 137 MP Feeder SizeMP Feeder Type Manual Paper Type Understanding the printer menus 138Manual Paper Size Manual Envelope SizePaper Texture menu Configure MP menuSubstitute Size menu Understanding the printer menus 139Understanding the printer menus 140 Paper Weight menu Understanding the printer menus 141Paper Loading menu Understanding the printer menus 142Custom Types menu Custom Names menuUnderstanding the printer menus 143 Universal Setup menu Custom Scan Sizes menuUnderstanding the printer menus 144 Reports Menu Reports menuUnderstanding the printer menus 145 Standard Network or Network x menu Network/Ports menuActive NIC menu Understanding the printer menus 146Understanding the printer menus 147 TCP/IP menu To access the menu, navigate to either of the followingNetwork Card menu Understanding the printer menus 148Understanding the printer menus 149 Wireless menu IPv6 menuUnderstanding the printer menus 150 To access the menu, navigate to any of the following AppleTalk menuUnderstanding the printer menus 151 Standard USB menu Understanding the printer menus 152USB Buffer Smtp Setup menu Understanding the printer menus 153Understanding the printer menus 154 Confidential Print menu Miscellaneous Security Settings menuSecurity menu Understanding the printer menus 155Disk Wiping menu Understanding the printer menus 156Security Audit Log menu Set Date and Time menuUnderstanding the printer menus 157 Settings menu General Settings menuUnderstanding the printer menus 158 Understanding the printer menus 159 Quiet ModeRun Initial setup KeyboardScan to PC Port Range Understanding the printer menus 160Paper Sizes Displayed InformationUnderstanding the printer menus 161 Understanding the printer menus 162 Understanding the printer menus 163 Hibernate Timeout on Connection Understanding the printer menus 164Error Recovery Print RecoveryUnderstanding the printer menus 165 Understanding the printer menus 166 Factory DefaultsExport Configuration Package Press Sleep ButtonCopy Settings menu Understanding the printer menus 167Understanding the printer menus 168 Understanding the printer menus 169 Fax Settings menu Fax Mode Analog Fax Setup menuUnderstanding the printer menus 170 Understanding the printer menus 171 Understanding the printer menus 172 Fax Send Settings menu items and their descriptionsResolution Fax CoverUnderstanding the printer menus 173 Dial PrefixUnderstanding the printer menus 174 Fax Receive Settings menu items and their descriptions Understanding the printer menus 175Understanding the printer menus 176 Fax Log Settings menu items and their descriptions Understanding the printer menus 177Answer On menu items and their descriptions ‑mail Settings menuSpeaker Settings menu items and their descriptions Understanding the printer menus 178Understanding the printer menus 179 FormatUnderstanding the printer menus 180 OrientationUnderstanding the printer menus 181 Understanding the printer menus 182 Use cc/bccFTP Settings menu Understanding the printer menus 183Understanding the printer menus 184 Understanding the printer menus 185 FTP bit DepthFile Name Scan Settings Flash Drive menuUnderstanding the printer menus 186 Understanding the printer menus 187 Understanding the printer menus 188 Scan Bit DepthPrint Settings menu items and their descriptions Understanding the printer menus 189Copies Paper Saver Orientation Understanding the printer menus 190Duplex Binding Paper Saver BorderPrint Settings Setup menuUnderstanding the printer menus 191 Download Target Finishing menuUnderstanding the printer menus 192 Resource SaveUnderstanding the printer menus 193 Separator SourceUnderstanding the printer menus 194 Print ResolutionQuality menu Pixel BoostJob Accounting menu Understanding the printer menus 195Utilities menu Understanding the printer menus 196XPS menu Understanding the printer menus 197PostScript menu PCL Emul menuUnderstanding the printer menus 198 PCL Emulation Settings Understanding the printer menus 199Understanding the printer menus 200 Tray RenumberFont Size Html menuUnderstanding the printer menus 201 ScaleHelp menu Image menuUnderstanding the printer menus 202 Understanding the printer menus 203 Saving paper and toner Using recycled paperSaving money and the environment Conserving suppliesReducing printer noise Using Eco‑ModeSaving energy Avoid paper jamsSettings General Settings Timeouts Sleep Mode Adjusting Sleep modeClick Settings General Settings Timeouts Saving money and the environment 206Click Settings General Settings Sleep Button Settings Using Hibernate ModeAdjusting the brightness of the display Click Settings General SettingsRecycling Lexmark products Settings General Settings Screen BrightnessRecycling Recycling Lexmark packagingPage Erasing volatile memory Securing the printerStatement of Volatility Disposing of a printer hard diskTouch Back Exit Config Menu Using the printer control panelTouch Wipe All Settings Erasing non‑volatile memoryClick Settings Security Disk Encryption Configuring printer hard disk encryptionUsing the Embedded Web Server Touch Disk Encryption EnableFinding printer security information Lexmark security WebMaintaining the printer Cleaning the printer partsCleaning the printer Maintaining the printer 214Cleaning the scanner glass Maintaining the printer 215Close the scanner cover Estimated number of remaining pages Using genuine Lexmark parts and suppliesChecking the status of parts and supplies Ordering suppliesOrdering an imaging unit Ordering a maintenance kitOrdering a toner cartridge Ordering an ADF separator rollerReplacing the toner cartridge Storing suppliesReplacing supplies Recommended part numbersPage Replacing the imaging unit Maintaining the printer 220Page Moving the printer Before moving the printerMoving the printer to another location Shipping the printerManaging the printer Finding advanced networking and administrator informationSetting up e‑mail alerts Checking the virtual displayClick Settings Print Settings Supply Notifications Notification DescriptionRestoring factory default settings Settings General Settings Factory Defaults Restore NowManaging the printer 226 Load paper properly Clearing jamsAvoiding jams Clearing jams 227Understanding jam messages and locations Use recommended paperJam access area Printer control panel message What to do ‑page jam, open front door y.xx Clearing jams 230Page Page ‑page jam, open rear door y.xx Models, select Next Clear the jam, press OK‑page jam, clear standard bin y.xx ‑page jam, remove tray 1 to clear duplex y.xx Clearing jams 235‑page jam, open tray x y.xx ‑page jam, clear manual feeder y.xx ‑page jam, open automatic feeder top cover y.xx Models, select Next Clear the jam, press OK Troubleshooting Understanding printer messagesChange paper source to paper size load orientation Configuration change, some held jobs were not restoredTroubleshooting 241 Close front doorComplex page, some data may not have printed Error reading USB drive. Remove USBError reading USB hub. Remove hub Defective flash detectedFax Station Number not set up. Contact system administrator Fax partition inoperative. Contact system administratorFax Station Name not set up. Contact system administrator Imaging unit low 84.xyIncorrect paper size, open paper source Insufficient memory, some held jobs will not be restoredImaging unit very low, x estimated pages remain 84.xy Insufficient memory for Flash Memory Defragment operationLoad manual feeder with custom string paper orientation Insufficient memory to support Resource Save featureInsufficient memory to collate job Load manual feeder with custom type name paper orientationLoad paper source with custom type name paper orientation Troubleshooting 246Load paper source with custom string paper orientation Load paper source with paper size paper orientationMaintenance kit very low, x estimated pages remain 80.xy Maintenance kit low 80.xyMaintenance kit nearly low 80.xy Memory fullMemory full, cannot send faxes Network x software errorNo analog phone line connected to modem, fax is disabled Non‑Lexmark supply type, see User’s Guide 33.xyNot enough free space in flash memory for resources Reinstall missing or unresponsive cartridge 31.xyReinstall missing or unresponsive imaging unit 31.xy Printer had to restart. Last job may be incompleteReplace cartridge, 0 estimated pages remain 88.xy Troubleshooting 250Replace all originals if restarting job Replace cartridge, printer region mismatch 42.xyReplace imaging unit, 0 estimated pages remain 84.xy Troubleshooting 251Replace defective imaging unit 31.xy Replace jammed originals if restarting jobReplace unsupported imaging unit 32.xy Restore held jobs?Scanner disabled by admin Scanner automatic feeder cover openSome held jobs were not restored Serial option x errorSmtp server not set up. Contact system administrator Standard network software errorSolving printer problems Printer is not responding Basic printer problemsTroubleshooting 255 StepTroubleshooting 256 Printer display is blankTroubleshooting 257 Hardware and internal option problemsInternal Solutions Port does not operate correctly Cannot detect internal optionTray problems Troubleshooting 258Step Problem is solved. Go to step Troubleshooting 259 USB/parallel interface card does not operate correctlyPaper frequently jams Paper feed problemsTroubleshooting 260 Paper jam message remains after jam is clearedTroubleshooting 261 Solving print problemsPrinting problems Jammed pages are not reprintedError message about reading the flash drive appears Troubleshooting 262Print jobs do not print Troubleshooting 263 For Windows users Troubleshooting 264Confidential and other held jobs do not print For Macintosh usersTroubleshooting 265 Settings General Settings Print Recovery Page Protect OffPrint job takes longer than expected Troubleshooting 266 Printing slows downJob prints from the wrong tray or on the wrong paper Troubleshooting 267 Incorrect characters printTray linking does not work Large jobs do not collate Troubleshooting 268Settings General Settings Timeouts Unexpected page breaks occurCharacters have jagged or uneven edges Print quality problemsTroubleshooting 269 Printer is printing blank pagesTroubleshooting 270 Clipped pages or imagesTroubleshooting 271 Compressed images appear on printsTroubleshooting 272 Shadow images appear on printsTroubleshooting 273 Gray background on printsTroubleshooting 274 Incorrect margins on printsTroubleshooting 275 Paper curlPrint irregularities Troubleshooting 276 Troubleshooting 277 Repeating defects appear on printsPrint is too dark Troubleshooting 278 Troubleshooting 279 Print is too lightTroubleshooting 280 Skewed printTroubleshooting 281 Printer is printing solid black pagesTransparency print quality is poor Troubleshooting 282 Streaked horizontal lines appear on printsTroubleshooting 283 Streaked vertical lines appear on printsTroubleshooting 284 Horizontal voids appear on printsTroubleshooting 285 Vertical voids appear on printsToner fog or background shading appears on prints Troubleshooting 286Toner specks appear on prints Toner rubs offSolving copy problems Troubleshooting 287Uneven print density Scanner unit does not close Troubleshooting 288Copier does not respond Poor copy qualityTroubleshooting 289 Solving fax problems Troubleshooting 290Partial document or photo copies Fax and e-mail functions are not set up Troubleshooting 291Settings General Settings Run initial setup Yes Submit Troubleshooting 292 Cannot send or receive a faxTroubleshooting 293 Troubleshooting 294 Troubleshooting 295 Can receive but not send faxesClick Settings Fax Settings Analog Fax Setup Solving scanner problemsTroubleshooting 296 Received fax has poor print qualityCannot scan from a computer Partial document or photo scansTroubleshooting 298 Poor scanned image qualityScanning takes too long or freezes the computer Troubleshooting 299Scan job was not successful Stamp or OverwriteTroubleshooting 300 Scanner does not respondTroubleshooting 301 Solving home screen applications problemsAn application error has occurred Click Settings Apps Apps Management System tab LogTroubleshooting 302 Tech Library Troubleshooting 303Contacting customer support MailProduct information Edition noticeLexmark International, Inc All rights reserved Trademarks 305Noise emission levels 306Static sensitivity notice Temperature informationProduct disposal 307308 Laser noticeLaser advisory label Laser notice label may be affixed to this printer as shownSleep Mode Power consumptionProduct power consumption Hibernate ModeLicensing notices Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformityRegulatory notices for telecommunication terminal equipment 311312 Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandUtilisation de ce produit en Suisse Uso del prodotto in SvizzeraExposure to radio frequency radiation Regulatory notices for wireless productsModular component notice Industry Canada CanadaTaiwan NCC RF notice statement Industry Canada Canada315 316 ΤΗΣ Οδηγιασ 1999/5/ΕΚLexmark International, Inc., Lexington, KY 317Limited warranty Limited warranty service318 Additional rights Extent of limited warrantyLimitation of liability 319Patent acknowledgment 320Index Symbols250‑sheet tray installing 42 550‑sheet tray installing NumericsPage Page Page Page Page Page Page Page