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Lexmark XM1100 Series manual Supported flash drives and file types

Models: XM1100 Series

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Printing

2From the printer control panel, touch the document you want to print.

3Touch the arrows to get a preview of the document.

4Use or to specify the number of copies to be printed, and then touch Print.

Notes:

•Do not remove the flash drive from the USB port until the document has finished printing.

•If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch Held Jobs on the home screen to print files from the flash drive.

Supported flash drives and file types

Notes:

•High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

•USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology File System (NTFS) or any other file system are not supported.

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Lexmark XM1100 Series manual Supported flash drives and file types

Contents

Users Guide SeptemberContents Loading paper and specialty media Paper and specialty media guidePrinting CopyingFaxing 104 Scanning 127Understanding the printer menus 135 Saving money and the environment 204Troubleshooting 240 Maintaining the printer 214Managing the printer 224 Clearing jams 227304 Safety information Safety informationPage Learning about the printer Finding information about the printerLearning about the printer Guide linkSelecting a location for the printer Other countries and regions-See the printedPrinter configurations Understanding the basic functions of the scanner Using the scanner glass Using the ADF and scanner glassUsing the ADF Understanding the printer control panel Using the printer control panelUnderstanding the printer control panel Indicator light color and its corresponding printer status Understanding the home screenThis may also appear on the home screen Using the touch-screen buttonsFeatures Other touch-screen buttons Setting up and using the home screen applications Finding the IP address of the computerFor Windows users For Macintosh usersAccessing the Embedded Web Server Click Settings General Settings Home screen customizationFinding the IP address of the printer Customizing the home screenSetting up Forms and Favorites Understanding the different applicationsActivating the home screen applications Finding information about the home screen applicationsClick Settings Apps Apps Management Card Copy Setting up Card CopyClick Settings Apps Apps Management Forms and Favorites Using MyShortcut Setting up Multi SendClick Settings Apps Apps Management Scan to Network Setting up Scan to NetworkClick Settings Apps Apps Management Multi Send Click Settings Remote Operator Panel Settings Exporting and importing a configurationSetting up Remote Operator Panel Click Submit Available internal options Additional printer setupInstalling internal options Accessing the controller board Installing a memory card Close the shield, and then the access doorPage Installing an optional card Page Installing an Internal Solutions Port Long ISP cable Page Page Page Page Installing a printer hard disk Page Page Removing a printer hard disk Installing optional trays Installing hardware optionsOrder of installation Page Page Setting up the printer software Installing the printer softwareUpdating available options in the printer driver Open the printers folderClick Update Now ‑ Ask Printer Add any installed hardware options, and then click OKAttaching cables Windows 7 or earlierConnection method is supported in your country or region Preparing to set up the printer on an Ethernet network Installing the printer on an Ethernet networkNetworking For Windows usersFor Macintosh users Select Ethernet connection, and then click ContinuePreparing to set up the printer on a wireless network AppleTalk select your printer AddNetwork/Ports Active NIC Auto Submit Connecting the printer using the Wireless Setup WizardUsing the Push Button Configuration method Using the Personal Identification Number PIN method For Windows users Setting up serial printing Click Continue Finish Click PropertiesVerifying printer setup Printing a menu settingsPrinting a network setup Reports Menu SettingsSetting the paper size and type Configuring Universal paper settingsLoading paper and specialty media Loading traysLGL Page Page Page Loading the multipurpose feeder Page Page Page Linking and unlinking trays Click Settings Paper MenuLinking and unlinking trays Using the Embedded Web Server Using the printer control panelCreating a custom name for a paper type Assigning a custom paper typePaper Menu Custom Types Configuring a custom nameSelect a custom name you want to configure, and then touch Using specialty media Tips on using letterheadTips on using transparencies Tips on using envelopesPage Paper characteristics Paper guidelinesUsing recycled paper and other office papers Fiber contentSelecting paper Selecting preprinted forms and letterheadUnacceptable paper examples Supported paper sizes, types, and weights Storing paperSupported paper sizes 182 x 257 mm 17 x 10.1 Letter 215.9 x 279.4 mm X 11Paper and specialty media guide Supported paper types and weights Printing Printing forms and a documentPrinting forms Printing a documentAdjusting toner darkness Click Settings Print Settings Quality Menu Toner DarknessSettings Print Settings Quality Menu Toner Darkness Printing from a mobile devicePrinting from a flash drive Printing from a flash driveSupported flash drives and file types Printing confidential and other held jobs Storing print jobs in the printerPrinting Touch Modifying confidential print settingsPrinting confidential and other held jobs Canceling a print job Printing information pagesFor Macintosh users Copying using the ADF CopyingMaking copies Making a quick copyCopying using the scanner glass Copying photosCopying on specialty media Copying on transparenciesCustomizing copy settings Making copies using paper from a selected trayCopying on letterhead Copying to a different sizeCopying different paper sizes Example 1 Copying on mixed paper sizesExample 2 Copying on a single paper size Copy Copy from Mixed Sizes Copy to Auto Size Match Copy ItReducing or enlarging copies Adjusting copy qualityCopying on both sides of the paper duplexing Collating copies Between Copies Between Jobs Between Pages Off Placing separator sheets between copiesCopying multiple pages onto a single sheet Placing an overlay message on each Placing information on copiesPlacing a header or footer on pages Canceling a copy job Canceling a copy job while pages are being printedUnderstanding the copy options Copy fromContent ScaleDarkness Sides DuplexCover Page Setup Advanced DuplexSave As Shortcut Margin ShiftPaper Saver Advanced ImagingCreate Booklet Custom JobSetting up the printer to e-mail Setting up the e-mail functionCreating an e-mail shortcut using the Embedded Web Server MailingCreating an e-mail shortcut using the printer control panel Sending an e-mail using the printer control panelClick Settings Mailing a documentSending an e‑mail using a shortcut number Sending an e‑mail using the address bookChanging the output file type Customizing e-mail settingsAdding e-mail subject and message information Canceling an e-mail Understanding the e-mail optionsMailing 102 ResolutionSend As Setup Scan PreviewTransmission Log Mailing 103Faxing 104 Setting up the printer to faxFaxing Initial fax setup Using the printer control panel for fax setupUsing the Embedded Web Server for fax setup Click Settings Fax Settings Analog Fax SetupSetup 1 Printer is connected to a dedicated fax line Tips for this setupChoosing a fax connection Scenario 1 Standard telephone lineFaxing 107 Connected to the same telephone wall jackFaxing 108 Connected to different wall jacksFaxing 109 Scenario 2 Digital Subscriber Line DSL Faxing 110Scenario 3 VoIP telephone service Faxing 111Setup 1 Printer is connected directly to a cable modem Faxing 112Faxing 113 Part name Part number Lexmark adapter plug 40X8519 Page Connecting the printer to a wall jack in Germany Faxing 116Settings Fax Settings Analog Fax Setup Answer On Connecting to a distinctive ring serviceSetting the outgoing fax name and number Setting the date and time Configuring the printer to observe daylight saving timeSending a fax using the printer control panel Sending a faxSending a fax using the computer Fax tab Enable faxSending a fax using a shortcut number Sending a fax using the address bookSending a fax at a scheduled time Faxing 120Click Settings Manage Shortcuts Fax Shortcut Setup Creating shortcutsCustomizing fax settings Changing the fax resolutionMaking a fax lighter or darker Viewing a fax logCanceling an outgoing fax Click Settings Reports Click Fax Job Log or Fax Call LogBlocking junk faxes Touch Delete Selected JobsForwarding a fax Holding and forwarding faxesHolding faxes Understanding the fax options Faxing 125This option lets you send a fax at a later time or date Delayed SendFaxing 126 Using Scan to Network ScanningScanning to an FTP address Scanning 127Creating an FTP shortcut using the Embedded Web Server Creating an FTP shortcut using the printer control panelCreating shortcuts Scanning 128Scanning to an FTP address using the printer control panel Scanning to an FTP address using a shortcut numberScanning to an FTP address Scanning 129Scanning to a computer using the Embedded Web Server Scanning to a computer or flash driveScanning 130 Click Scan Profile Create Scan ProfileSetting up Scan to Computer Click Next CloseUnderstanding the scan options Scanning to a flash driveFTP Address This option lets you type a file name for the scan imageScanning 133 Setup Understanding the printer menus 135 Understanding the printer m enusMenus list Default Source menu Paper menuPaper Size/Type menu Understanding the printer menus 136MP Feeder Type Understanding the printer menus 137MP Feeder Size Understanding the printer menus 138 Manual Paper SizeManual Paper Type Manual Envelope SizeConfigure MP menu Substitute Size menuPaper Texture menu Understanding the printer menus 139Understanding the printer menus 140 Paper Weight menu Understanding the printer menus 141Paper Loading menu Understanding the printer menus 142Understanding the printer menus 143 Custom Types menuCustom Names menu Understanding the printer menus 144 Universal Setup menuCustom Scan Sizes menu Understanding the printer menus 145 Reports MenuReports menu Network/Ports menu Active NIC menuStandard Network or Network x menu Understanding the printer menus 146Understanding the printer menus 147 To access the menu, navigate to either of the following Network Card menuTCP/IP menu Understanding the printer menus 148Understanding the printer menus 149 Understanding the printer menus 150 Wireless menuIPv6 menu Understanding the printer menus 151 To access the menu, navigate to any of the followingAppleTalk menu USB Buffer Standard USB menuUnderstanding the printer menus 152 Smtp Setup menu Understanding the printer menus 153Understanding the printer menus 154 Miscellaneous Security Settings menu Security menuConfidential Print menu Understanding the printer menus 155Disk Wiping menu Understanding the printer menus 156Understanding the printer menus 157 Security Audit Log menuSet Date and Time menu Understanding the printer menus 158 Settings menuGeneral Settings menu Quiet Mode Run Initial setupUnderstanding the printer menus 159 KeyboardUnderstanding the printer menus 160 Paper SizesScan to PC Port Range Displayed InformationUnderstanding the printer menus 161 Understanding the printer menus 162 Understanding the printer menus 163 Hibernate Timeout on Connection Understanding the printer menus 164Understanding the printer menus 165 Error RecoveryPrint Recovery Factory Defaults Export Configuration PackageUnderstanding the printer menus 166 Press Sleep ButtonCopy Settings menu Understanding the printer menus 167Understanding the printer menus 168 Understanding the printer menus 169 Understanding the printer menus 170 Fax Settings menuFax Mode Analog Fax Setup menu Understanding the printer menus 171 Fax Send Settings menu items and their descriptions ResolutionUnderstanding the printer menus 172 Fax CoverUnderstanding the printer menus 173 Dial PrefixUnderstanding the printer menus 174 Fax Receive Settings menu items and their descriptions Understanding the printer menus 175Understanding the printer menus 176 Fax Log Settings menu items and their descriptions Understanding the printer menus 177‑mail Settings menu Speaker Settings menu items and their descriptionsAnswer On menu items and their descriptions Understanding the printer menus 178Understanding the printer menus 179 FormatUnderstanding the printer menus 180 OrientationUnderstanding the printer menus 181 Understanding the printer menus 182 Use cc/bccFTP Settings menu Understanding the printer menus 183Understanding the printer menus 184 File Name Understanding the printer menus 185FTP bit Depth Understanding the printer menus 186 Scan SettingsFlash Drive menu Understanding the printer menus 187 Understanding the printer menus 188 Scan Bit DepthCopies Print Settings menu items and their descriptionsUnderstanding the printer menus 189 Understanding the printer menus 190 Duplex BindingPaper Saver Orientation Paper Saver BorderUnderstanding the printer menus 191 Print SettingsSetup menu Finishing menu Understanding the printer menus 192Download Target Resource SaveUnderstanding the printer menus 193 Separator SourcePrint Resolution Quality menuUnderstanding the printer menus 194 Pixel BoostJob Accounting menu Understanding the printer menus 195Utilities menu Understanding the printer menus 196XPS menu Understanding the printer menus 197Understanding the printer menus 198 PostScript menuPCL Emul menu PCL Emulation Settings Understanding the printer menus 199Understanding the printer menus 200 Tray RenumberHtml menu Understanding the printer menus 201Font Size ScaleUnderstanding the printer menus 202 Help menuImage menu Understanding the printer menus 203 Using recycled paper Saving money and the environmentSaving paper and toner Conserving suppliesUsing Eco‑Mode Saving energyReducing printer noise Avoid paper jamsAdjusting Sleep mode Click Settings General Settings TimeoutsSettings General Settings Timeouts Sleep Mode Saving money and the environment 206Using Hibernate Mode Adjusting the brightness of the displayClick Settings General Settings Sleep Button Settings Click Settings General SettingsSettings General Settings Screen Brightness RecyclingRecycling Lexmark products Recycling Lexmark packagingPage Securing the printer Statement of VolatilityErasing volatile memory Disposing of a printer hard diskUsing the printer control panel Touch Wipe All SettingsTouch Back Exit Config Menu Erasing non‑volatile memoryConfiguring printer hard disk encryption Using the Embedded Web ServerClick Settings Security Disk Encryption Touch Disk Encryption EnableFinding printer security information Lexmark security WebCleaning the printer parts Cleaning the printerMaintaining the printer Maintaining the printer 214Close the scanner cover Cleaning the scanner glassMaintaining the printer 215 Using genuine Lexmark parts and supplies Checking the status of parts and suppliesEstimated number of remaining pages Ordering suppliesOrdering a maintenance kit Ordering a toner cartridgeOrdering an imaging unit Ordering an ADF separator rollerStoring supplies Replacing suppliesReplacing the toner cartridge Recommended part numbersPage Replacing the imaging unit Maintaining the printer 220Page Moving the printer Before moving the printerMoving the printer to another location Shipping the printerFinding advanced networking and administrator information Setting up e‑mail alertsManaging the printer Checking the virtual displayClick Settings Print Settings Supply Notifications Notification DescriptionManaging the printer 226 Restoring factory default settingsSettings General Settings Factory Defaults Restore Now Clearing jams Avoiding jamsLoad paper properly Clearing jams 227Understanding jam messages and locations Use recommended paperJam access area Printer control panel message What to do ‑page jam, open front door y.xx Clearing jams 230Page Page ‑page jam, open rear door y.xx Models, select Next Clear the jam, press OK‑page jam, clear standard bin y.xx ‑page jam, remove tray 1 to clear duplex y.xx Clearing jams 235‑page jam, open tray x y.xx ‑page jam, clear manual feeder y.xx ‑page jam, open automatic feeder top cover y.xx Models, select Next Clear the jam, press OK Troubleshooting Understanding printer messagesConfiguration change, some held jobs were not restored Troubleshooting 241Change paper source to paper size load orientation Close front doorError reading USB drive. Remove USB Error reading USB hub. Remove hubComplex page, some data may not have printed Defective flash detectedFax partition inoperative. Contact system administrator Fax Station Name not set up. Contact system administratorFax Station Number not set up. Contact system administrator Imaging unit low 84.xyInsufficient memory, some held jobs will not be restored Imaging unit very low, x estimated pages remain 84.xyIncorrect paper size, open paper source Insufficient memory for Flash Memory Defragment operationInsufficient memory to support Resource Save feature Insufficient memory to collate jobLoad manual feeder with custom string paper orientation Load manual feeder with custom type name paper orientationTroubleshooting 246 Load paper source with custom string paper orientationLoad paper source with custom type name paper orientation Load paper source with paper size paper orientationMaintenance kit low 80.xy Maintenance kit nearly low 80.xyMaintenance kit very low, x estimated pages remain 80.xy Memory fullNetwork x software error No analog phone line connected to modem, fax is disabledMemory full, cannot send faxes Non‑Lexmark supply type, see User’s Guide 33.xyReinstall missing or unresponsive cartridge 31.xy Reinstall missing or unresponsive imaging unit 31.xyNot enough free space in flash memory for resources Printer had to restart. Last job may be incompleteTroubleshooting 250 Replace all originals if restarting jobReplace cartridge, 0 estimated pages remain 88.xy Replace cartridge, printer region mismatch 42.xyTroubleshooting 251 Replace defective imaging unit 31.xyReplace imaging unit, 0 estimated pages remain 84.xy Replace jammed originals if restarting jobRestore held jobs? Scanner disabled by adminReplace unsupported imaging unit 32.xy Scanner automatic feeder cover openSerial option x error Smtp server not set up. Contact system administratorSome held jobs were not restored Standard network software errorSolving printer problems Basic printer problems Troubleshooting 255Printer is not responding StepTroubleshooting 256 Printer display is blankHardware and internal option problems Internal Solutions Port does not operate correctlyTroubleshooting 257 Cannot detect internal optionStep Problem is solved. Go to step Tray problemsTroubleshooting 258 Troubleshooting 259 USB/parallel interface card does not operate correctlyPaper feed problems Troubleshooting 260Paper frequently jams Paper jam message remains after jam is clearedSolving print problems Printing problemsTroubleshooting 261 Jammed pages are not reprintedPrint jobs do not print Error message about reading the flash drive appearsTroubleshooting 262 Troubleshooting 263 Troubleshooting 264 Confidential and other held jobs do not printFor Windows users For Macintosh usersPrint job takes longer than expected Troubleshooting 265Settings General Settings Print Recovery Page Protect Off Job prints from the wrong tray or on the wrong paper Troubleshooting 266Printing slows down Tray linking does not work Troubleshooting 267Incorrect characters print Troubleshooting 268 Settings General Settings TimeoutsLarge jobs do not collate Unexpected page breaks occurPrint quality problems Troubleshooting 269Characters have jagged or uneven edges Printer is printing blank pagesTroubleshooting 270 Clipped pages or imagesTroubleshooting 271 Compressed images appear on printsTroubleshooting 272 Shadow images appear on printsTroubleshooting 273 Gray background on printsTroubleshooting 274 Incorrect margins on printsPrint irregularities Troubleshooting 275Paper curl Troubleshooting 276 Print is too dark Troubleshooting 277Repeating defects appear on prints Troubleshooting 278 Troubleshooting 279 Print is too lightTroubleshooting 280 Skewed printTransparency print quality is poor Troubleshooting 281Printer is printing solid black pages Troubleshooting 282 Streaked horizontal lines appear on printsTroubleshooting 283 Streaked vertical lines appear on printsTroubleshooting 284 Horizontal voids appear on printsTroubleshooting 285 Vertical voids appear on printsTroubleshooting 286 Toner specks appear on printsToner fog or background shading appears on prints Toner rubs offUneven print density Solving copy problemsTroubleshooting 287 Troubleshooting 288 Copier does not respondScanner unit does not close Poor copy qualityTroubleshooting 289 Partial document or photo copies Solving fax problemsTroubleshooting 290 Settings General Settings Run initial setup Yes Submit Fax and e-mail functions are not set upTroubleshooting 291 Troubleshooting 292 Cannot send or receive a faxTroubleshooting 293 Troubleshooting 294 Troubleshooting 295 Can receive but not send faxesSolving scanner problems Troubleshooting 296Click Settings Fax Settings Analog Fax Setup Received fax has poor print qualityCannot scan from a computer Partial document or photo scansTroubleshooting 298 Poor scanned image qualityTroubleshooting 299 Scan job was not successfulScanning takes too long or freezes the computer Stamp or OverwriteTroubleshooting 300 Scanner does not respondSolving home screen applications problems An application error has occurredTroubleshooting 301 Click Settings Apps Apps Management System tab LogTroubleshooting 302 Troubleshooting 303 Contacting customer supportTech Library MailLexmark International, Inc All rights reserved Product informationEdition notice Trademarks 305Noise emission levels 306Temperature information Product disposalStatic sensitivity notice 307Laser notice Laser advisory label308 Laser notice label may be affixed to this printer as shownPower consumption Product power consumptionSleep Mode Hibernate ModeIndustry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaLicensing notices European Community EC directives conformityRegulatory notices for telecommunication terminal equipment 311312 Using this product in Switzerland Utilisation de ce produit en SuisseVerwendung dieses Produkts in der Schweiz Uso del prodotto in SvizzeraRegulatory notices for wireless products Modular component noticeExposure to radio frequency radiation Industry Canada Canada315 Taiwan NCC RF notice statementIndustry Canada Canada 316 ΤΗΣ Οδηγιασ 1999/5/ΕΚLexmark International, Inc., Lexington, KY 317318 Limited warrantyLimited warranty service Extent of limited warranty Limitation of liabilityAdditional rights 319Patent acknowledgment 320Symbols 250‑sheet tray installing 42 550‑sheet tray installingIndex NumericsPage Page Page Page Page Page Page Page