Basic Faxing Situations | Oki 59502, 5750 manual

Basic Faxing Situations

Real-Time Dialing

Occasionally you may want to dial numbers in real time, one digit at a time. Press the Hook key on your control panel to open a telephone line, you will hear a dial tone. Enter the number. If an external telephone is connected to your machine, you can dial in real time by picking up the handset.

Redialing

If a line is busy, or there is no answer, the machine waits and then automatically redials the number. Also, if the machine is transmitting from memory and a communication error occurs, it automatically redials the number and sends the fax again. You can redial a number at any time by pressing the Redial key.

Confirming Results

After transmission, press the Enter key once (with no documents loaded). A message displays on the control panel, confirming your transmission.

To print the Message Confirmation Report (MCF), press the Enter key a second time.

See “Reports, Message Confirmation Report.”

Stopping a Transmission

To stop a transmission while it is in progress:

1Press the Stop key twice.

The display shows STOPPED.

2If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the Stop key again. The machine feeds the document the rest of the way through the document feeder.

Receiving Faxes Manually

If your machine is set to the manual receive (TEL) mode, follow the instructions below to receive faxes. You need to have an optional handset installed, or an external handset connected.

1When your telephone or fax machine rings, pick up the handset. If a person is on the line, carry on your conversation.

User’s Guide: English 75

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Oki 59502, 5750 manual Basic Faxing Situations

Contents

User’s Guide Mailing Address Mail AddressWeb Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Help and Helpful Hints Where is the Help Key? Saving Money What Does Help Do?Help List Function List Delayed Transmission Control Access to Your MachineRelay Faxing Saving Time Helpful HintsPress Speed Dial/Search Checking Information During Transmissions Quick Message Confirmation Report Group Directory Configuration ReportHelp and Function Lists Press Help and these lists print Telephone Directory Features IntroductionOki Data Web Site Okifax 5750/5950 User’s Guide English Refer to the illustrations for the location of the items Getting to Know Your Machine Manual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Enter Key Use this key to Shift Left ßKey Use this key to Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å ø Internet characters @ % l Stop Key Start/Copy Key Use this key to One-Touch Keypad Using One-Touch Keys for DialingUsing One-Touch Keys for Search Using One-Touch Keys for Programming L functions as a tilde ~ symbol Accessing Second Panel of One-Touch Keys Model Signal Tones Installation Installation Hints Safety Toner Cartridge and Image Drum Handling Operation and Maintenance Where to Install Your Fax Machine Getting StartedEmergency First Aid Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Attaching the Document Stacker Connecting to the Telephone Line Connecting Optional External Devices HandsetTelephone Connecting Power Answering MachineAnswering Machine and Telephone To 75% of the original length Loading Paper User’s Guide English Selecting Functions and Settings Menu Structure Function Options Settings Navigating the Function MenuPrimary Menu Functions StepAccess Setting FeaturesUsing Step Access Using the Help Key ID/Password Programming Using Speed AccessSpeed Access Numbers Speed Access Numbers by Type ClockAdjustment This is active only when the second paper tray is Installed Machine Settings Dial Options Report Options Incoming Options LAN Options for Internet Fax feature set Setting Your Fax Machine’s ID Setting Basic FeaturesSetting the Date and Time Setting the Language Sender ID Setting the Answering ModeProcedure Setting the TSI/CSI and Sender ID Telephone Answering Device Mode TAD Auto Receive Mode FAXManual Receive Mode TEL Telephone/Fax Mode T/F Memory Reception Mode MEM Forwarding Mode FWDPC Fax Mode PC Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Tone MF Duration Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DP Incoming Call Parameters Incoming RingRemote Receive Other Basic Parameters Monitor VolumeBuzzer Volume PC/FAX Switch ’ST Paper Size Connecting to a PBXPaper-Size Setting User Language Clearing the PBX Dial Prefix Entering a PBX Dial Prefix One-Touch Speed Dials Programming Speed Dial Numbers Programming One-Touch and 2- or 3- Digit Speed Dial Numbers Or 3-Digit Speed DialsGroup Faxing Program the Information Collect Information Numeric Keypad One-Touch KeypadAlphabet Keys #1-27, except #20 Use these keys for See next Select Communication Speed, press Enter Programming a Speed Dial Clearing a Speed Dial Using Clear Basic Faxing Document GuidelinesGeneral Multiple Page Specifications Loading DocumentsCapacity Resolution Sending a FaxContrast Using the Search Function ProcedureUsing a One-Touch Speed Dial Key Using 2- or 3-digit Speed Dial Closed Network Using the Numeric KeypadUsing An External Telephone Rejecting Unsolicited Fax Messages Display Messages Power FailuresSetting a Closed Network Power Outage Report Basic Faxing Situations If your machine runs out of paper Receiving Faxes to MemoryNo Paper Reception No Toner Reception Active Memory Files Report When Are Faxes Received to Memory?When Are Memory Messages Printed? Memory Message Limitations Erasing Messages Received in Memory Without Printing Them Canceling Messages Stored in MemoryPrinting Messages Stored in Memory Printing the Active Memory Files Report What You Can Do While Making Copies Dual AccessMessages in Memory and Power Losses Power Outage Report What You Can Do While Receiving a Fax Making Copies Manual Paper Feeder To Make Copies Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabled Broadcast Fax Sending a Fax to Multiple LocationsGroup vs. Broadcast Group Fax What is a Group Fax? Group FaxingProgramming a Group Deleting Groups Sending a Fax to a GroupAt Select Locationss, press Enter By Number Press the Speed Dial Search key Using Speed Dial/SearchFinding a Group Name By Name Press the Speed Dial Search key To delete an entry, press ßˇto back up What is a Broadcast Fax?Broadcasting Sending a Broadcast Fax Okifax 5750/5950 Delayed Faxing What is Delayed Faxing?Advanced Operations Delayed Fax vs. Delayed Batch Sending a Delayed FaxDelayed TX shows Select Locations on the display Program the Delayed Batch Destination Number Delayed Batch TransmissionCanceling Delayed Transmissions Display shows Communication Cancel Send a Fax as Part of a Delayed Batch Setting the Batch TX Time Function Confidential Faxes Canceling Delayed Batch TransmissionsDisplay shows Cancel Communication Priority Transmission Programming Personal Confidential Mailboxes Closing a Mailbox Changing a PasswordTo change a password Creating a Personal Confidential Mailbox Sending Confidential Faxes At Close Box?, press EnterTo send a confidential fax Confidential Reception Report Receiving Confidential FaxesKnowing You’ve Received a Confidential Fax Printing Confidential Faxes No Data in Memory displays When Box No. =XX Conf Printing displays, press StopCall Forwarding Deleting Confidential Faxes Press to select Fax Auto Receive Mode Forward on Paper/Toner ErrorSet the Auto Answer Mode to FWD Clear Forwarding Mode Relay Faxing Relay Key Station Hub Using Your Machine as a Relay Initiating StationRelay Password Relay Group Numbers Initiating a Relay Broadcast Programming the Relay Report NumberRelay Broadcast Report Using Your Machine as a Relay Key Station Hub Program the Destination NumbersCreate the Destination Groups Create the Relay Password Status of Relay Broadcast ReportPrinting the Relay Fax at the Hub Feeder Document Tray Polling Explanation of Polling Transmission Types Feeder Document Tray Polling Memory PollingMemory Polling Bulletin Display shows Waiting to be Polled Setting Memory PollingMemory Polling To set document tray polling Press Enter to select Bulletin Poll Box Memory Polling BulletinCreate a Polling Mailbox Set Bulletin Polling Printing Polling Documents in Memory Printing Faxes Polled into Memory Cancelling Polled Faxes in Memory Changing Operation Functions Customizing Features OperationsIdentifying Current Settings Printing a Configuration Report Enter Printing a Configuration ReportList of Operation Functions Changing Operation Functions Restrict Access Memory Full SaveInstant Dial Pulse Make Ratio Sender ID SwitchECM Function Pulse Dial Rate Distinctive Ring Timer PrgCNG Count Ring Response Cancelling a Registered Password Setting Distinctive RingMemory Password Setting a Memory Password To cancel restricted access ID Restricted Access IDTo set restricted access ID To use restricted access ID TSI Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan Time/Date Print List of Reports ReportsUnderstanding Reports Printing Reports Printing the Activity Report Activity ReportActive Memory Files Report Automatically Generated Printing the Broadcast Confirmation Report Broadcast Confirmation ReportTelephone Directory Printing the Active Memory Files Report Printing the Telephone Directory Configuration ReportPrinting the Configuration Report Group Directory Report Message Confirmation Report Options Message Confirmation ReportPrinting the Function List Printing the Message Confirmation Report Broadcast Entry Report Power Outage Report Confidential Reception Report Codes Used in ReportsResult Codes Rjam Communication Codes Cleaning the Scanner Path Maintenance Toner Yield Replacing the Toner Cartridge User’s Guide English Okifax 5750/5950 User’s Guide English Image Drum Yield Replacing the Image Drum User’s Guide English To reset the image drum counter Resetting the Drum Counter Obtaining Options Accessories Part Numbers Multifunction Product MFP PC Interface Kit DescriptionsSecond Paper Tray Handset Memory Expansion To print a cleaning Problem SolvingPrinting a Cleaning Cleaning page process Clearing a Printing Paper Jam User’s Guide English Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAX Paper JAM Check Paper or Path Invalid Toner Cart Refer to User Guide For Printer Alarm 3TEL Your documents jam Counters Problem ChecklistNothing happens when you press the control panel keys Display is blank Your machine won’t dial Display shows a communication error Your machine does not answer the phone or receive faxes You keep getting reports you do not wantYou sent a fax but it was received completely blank Image received on your machine was very poor Your machine is connected to a PBX and you can’t dial out Your machine will not poll a remote fax machine Your machine receives faxes, but doesn’t print them Your received faxes sometimes look distorted Shipping Your Machine United States and CanadaLatin America Specifications DialingGeneral Memory ScanningConsumables Physical Paper Handling Environmental Electrical Index Symbols Result Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting