Receiving Confidential Faxes | Oki 59502, 5750 specification

Receiving Confidential Faxes

A confidential fax is received to a personal mailbox (or sub- address number).

The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.

Your machine can receive confidential faxes from

OKIFAX (or compatible) machines or

machines with a sub-address function

When you receive a confidential fax, it is stored in memory. It will not print until the proper password is entered.

!If you wish to receive confidential faxes, you must provide your confidential mailbox address to the people sending you faxes. For your machine, the address is the number (1 to 16) of the mailbox.

You cannot access a mailbox without the address and password.

A confidential fax is stored in memory and will not print until the proper password is entered.

Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Knowing You’ve Received a Confidential Fax

Confidential Reception Report

Every time your machine receives a confidential fax, the Confidential Reception Report prints. This report lists the mailbox number(s) that received faxes.

Printing Confidential Faxes

!You must know the address and password of the confidential mailbox you wish to print from. The Confidential Reception Report has the mailbox address.

1Press Menu/Exit to enter Menu.

2Press toselectPrint from Memory, pressEnter.

3Press toselectPrint Personal Box, press Enter.

User’s Guide: English 97

Image 97

Oki 59502, 5750 manual Receiving Confidential Faxes, Knowing You’ve Received a Confidential Fax, Printing Confidential Faxes

Contents

User’s Guide Mail Address Mailing AddressWeb Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Help and Helpful Hints Where is the Help Key? Help List What Does Help Do?Function List Saving Money Control Access to Your Machine Delayed TransmissionRelay Faxing Helpful Hints Saving TimePress Speed Dial/Search Checking Information During Transmissions Quick Message Confirmation Report Help and Function Lists Press Help and these lists print Configuration ReportTelephone Directory Group Directory Introduction FeaturesOki Data Web Site Okifax 5750/5950 User’s Guide English Refer to the illustrations for the location of the items Getting to Know Your Machine Manual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Enter Key Use this key to Shift Left ßKey Use this key to Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å ø Internet characters @ % l Stop Key Start/Copy Key Use this key to Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch Keypad L functions as a tilde ~ symbol Accessing Second Panel of One-Touch Keys Model Signal Tones Installation Installation Hints Safety Toner Cartridge and Image Drum Handling Operation and Maintenance Getting Started Where to Install Your Fax MachineEmergency First Aid Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Attaching the Document Stacker Connecting to the Telephone Line Handset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone To 75% of the original length Loading Paper User’s Guide English Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Using Step Access Setting FeaturesUsing the Help Key StepAccess Speed Access Numbers Using Speed AccessSpeed Access Numbers by Type ClockAdjustment ID/Password Programming This is active only when the second paper tray is Installed Machine Settings Dial Options Report Options Incoming Options LAN Options for Internet Fax feature set Setting the Date and Time Setting Basic FeaturesSetting the Language Setting Your Fax Machine’s ID Procedure Setting the Answering ModeSetting the TSI/CSI and Sender ID Sender ID Manual Receive Mode TEL Auto Receive Mode FAXTelephone/Fax Mode T/F Telephone Answering Device Mode TAD Forwarding Mode FWD Memory Reception Mode MEMPC Fax Mode PC Setting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsDial Parameter Settings Busy Tone Detect Dial Tone DetectTone/Pulse MF/DP Tone MF Duration Incoming Ring Incoming Call ParametersRemote Receive Buzzer Volume Monitor VolumePC/FAX Switch Other Basic Parameters Paper-Size Setting Connecting to a PBXUser Language ’ST Paper Size Clearing the PBX Dial Prefix Entering a PBX Dial Prefix One-Touch Speed Dials Programming Speed Dial Numbers Or 3-Digit Speed Dials Programming One-Touch and 2- or 3- Digit Speed Dial NumbersGroup Faxing Program the Information Collect Information One-Touch Keypad Numeric KeypadAlphabet Keys #1-27, except #20 Use these keys for See next Select Communication Speed, press Enter Programming a Speed Dial Clearing a Speed Dial Using Clear Document Guidelines Basic FaxingGeneral Loading Documents Multiple Page SpecificationsCapacity Sending a Fax ResolutionContrast Using a One-Touch Speed Dial Key ProcedureUsing 2- or 3-digit Speed Dial Using the Search Function Using An External Telephone Using the Numeric KeypadRejecting Unsolicited Fax Messages Closed Network Setting a Closed Network Power FailuresPower Outage Report Display Messages Basic Faxing Situations No Paper Reception Receiving Faxes to MemoryNo Toner Reception If your machine runs out of paper When Are Memory Messages Printed? When Are Faxes Received to Memory?Memory Message Limitations Active Memory Files Report Printing Messages Stored in Memory Canceling Messages Stored in MemoryPrinting the Active Memory Files Report Erasing Messages Received in Memory Without Printing Them Messages in Memory and Power Losses Dual AccessPower Outage Report What You Can Do While Making Copies What You Can Do While Receiving a Fax Making Copies Manual Paper Feeder To Make Copies Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabled Group vs. Broadcast Sending a Fax to Multiple LocationsGroup Fax Broadcast Fax Group Faxing What is a Group Fax?Programming a Group Sending a Fax to a Group Deleting GroupsAt Select Locationss, press Enter Finding a Group Name Using Speed Dial/SearchBy Name Press the Speed Dial Search key By Number Press the Speed Dial Search key Broadcasting What is a Broadcast Fax?Sending a Broadcast Fax To delete an entry, press ßˇto back up Okifax 5750/5950 What is Delayed Faxing? Delayed FaxingAdvanced Operations Sending a Delayed Fax Delayed Fax vs. Delayed BatchDelayed TX shows Select Locations on the display Canceling Delayed Transmissions Delayed Batch TransmissionDisplay shows Communication Cancel Program the Delayed Batch Destination Number Send a Fax as Part of a Delayed Batch Setting the Batch TX Time Function Display shows Cancel Communication Canceling Delayed Batch TransmissionsPriority Transmission Confidential Faxes Programming Personal Confidential Mailboxes To change a password Changing a PasswordCreating a Personal Confidential Mailbox Closing a Mailbox At Close Box?, press Enter Sending Confidential FaxesTo send a confidential fax Knowing You’ve Received a Confidential Fax Receiving Confidential FaxesPrinting Confidential Faxes Confidential Reception Report Call Forwarding When Box No. =XX Conf Printing displays, press StopDeleting Confidential Faxes No Data in Memory displays Set the Auto Answer Mode to FWD Forward on Paper/Toner ErrorClear Forwarding Mode Press to select Fax Auto Receive Mode Relay Faxing Relay Password Using Your Machine as a Relay Initiating StationRelay Group Numbers Relay Key Station Hub Programming the Relay Report Number Initiating a Relay BroadcastRelay Broadcast Report Program the Destination Numbers Using Your Machine as a Relay Key Station HubCreate the Destination Groups Status of Relay Broadcast Report Create the Relay PasswordPrinting the Relay Fax at the Hub Feeder Document Tray Polling Explanation of Polling Transmission Types Memory Polling Feeder Document Tray PollingMemory Polling Bulletin Memory Polling Setting Memory PollingTo set document tray polling Display shows Waiting to be Polled Create a Polling Mailbox Memory Polling BulletinSet Bulletin Polling Press Enter to select Bulletin Poll Box Printing Polling Documents in Memory Printing Faxes Polled into Memory Cancelling Polled Faxes in Memory Identifying Current Settings Customizing Features OperationsPrinting a Configuration Report Changing Operation Functions List of Operation Functions Printing a Configuration ReportChanging Operation Functions Enter Memory Full Save Restrict AccessInstant Dial ECM Function Sender ID SwitchPulse Dial Rate Pulse Make Ratio CNG Count Timer PrgRing Response Distinctive Ring Memory Password Setting Distinctive RingSetting a Memory Password Cancelling a Registered Password To set restricted access ID Restricted Access IDTo use restricted access ID To cancel restricted access ID Long Document Scanning/Transmission Long Doc. Scan Service Function SettingsTime/Date Print TSI Print Understanding Reports ReportsPrinting Reports List of Reports Active Memory Files Report Activity ReportAutomatically Generated Printing the Activity Report Telephone Directory Broadcast Confirmation ReportPrinting the Active Memory Files Report Printing the Broadcast Confirmation Report Printing the Configuration Report Configuration ReportGroup Directory Report Printing the Telephone Directory Printing the Function List Message Confirmation ReportPrinting the Message Confirmation Report Message Confirmation Report Options Broadcast Entry Report Power Outage Report Codes Used in Reports Confidential Reception ReportResult Codes Rjam Communication Codes Cleaning the Scanner Path Maintenance Toner Yield Replacing the Toner Cartridge User’s Guide English Okifax 5750/5950 User’s Guide English Image Drum Yield Replacing the Image Drum User’s Guide English To reset the image drum counter Resetting the Drum Counter Obtaining Options Accessories Part Numbers Second Paper Tray DescriptionsHandset Multifunction Product MFP PC Interface Kit Memory Expansion Printing a Cleaning Problem SolvingCleaning page process To print a cleaning Clearing a Printing Paper Jam User’s Guide English Error Messages Normal Display in Standby ModeDisplay Panel Messages 1414 FAX Paper JAM Check Paper or Path Invalid Toner Cart Refer to User Guide For Printer Alarm 3TEL Nothing happens when you press the control panel keys Counters Problem ChecklistDisplay is blank Your documents jam Your machine won’t dial Display shows a communication error You sent a fax but it was received completely blank You keep getting reports you do not wantImage received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine is connected to a PBX and you can’t dial out Your machine will not poll a remote fax machine Your machine receives faxes, but doesn’t print them Your received faxes sometimes look distorted United States and Canada Shipping Your MachineLatin America Dialing SpecificationsGeneral Scanning MemoryConsumables Physical Paper Handling Environmental Electrical Index Symbols Result Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting