Programming Personal Confidential Mailboxes | Oki 5750, 59502

Your machine can send and receive confidential faxes.

Confidential faxes require that:

1Both communicating machines (the machine being sent from [sender] and the machine being sent to [receiver]) support compatible confidential fax standards.

both machines are OKIFAX (or compatible) products or

both machines are equipped with a sub-address function

2Confidential mailbox addresses be shared

On your machine, the address is the number (1 to 16) of the confidential mailbox.

Confidential Faxes may be

·Sent

·Received

·Programmed (Mailboxes)

·Printed

!Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Programming Personal (Confidential) Mailboxes

Speed access no. 04.

A personal (confidential) mailbox (or sub-address number) is the secured memory of a machine.

An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to 16) of the mailbox.

Your machine can be programmed to manage 16 personal mailboxes.

When set up, each mailbox is opened as a Confidential Mailbox or Bulletin Polling Mailbox.

Messages stored in a mailbox cannot be printed until the correct password is entered.

!The Mailboxes (numbers 1 to 16) are used for both Personal (Confidential) Mailboxes and Memory Polling (Bulletin). If you are using both features, remember that the total number of available mailboxes is shared by the two functions.

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Oki 5750, 59502 manual Programming Personal Confidential Mailboxes

Contents

User’s Guide Mail Address Mailing AddressWeb Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Where is the Help Key? Help and Helpful Hints Function List What Does Help Do?Help List Saving Money Control Access to Your Machine Delayed TransmissionRelay Faxing Helpful Hints Saving TimePress Speed Dial/Search Quick Message Confirmation Report Checking Information During Transmissions Telephone Directory Configuration ReportHelp and Function Lists Press Help and these lists print Group Directory Introduction FeaturesOki Data Web Site Okifax 5750/5950 User’s Guide English Getting to Know Your Machine Refer to the illustrations for the location of the items Manual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Shift Left ßKey Use this key to Enter Key Use this key to Internet characters @ % l Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å ø Start/Copy Key Use this key to Stop Key Using One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch Keypad L functions as a tilde ~ symbol Signal Tones Accessing Second Panel of One-Touch Keys Model Installation Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Getting Started Where to Install Your Fax MachineEmergency First Aid Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Connecting to the Telephone Line Attaching the Document Stacker Handset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper To 75% of the original length User’s Guide English Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Using the Help Key Setting FeaturesUsing Step Access StepAccess Speed Access Numbers by Type ClockAdjustment Using Speed AccessSpeed Access Numbers ID/Password Programming Machine Settings Dial Options This is active only when the second paper tray is Installed Incoming Options LAN Options for Internet Fax feature set Report Options Setting the Language Setting Basic FeaturesSetting the Date and Time Setting Your Fax Machine’s ID Setting the TSI/CSI and Sender ID Setting the Answering ModeProcedure Sender ID Telephone/Fax Mode T/F Auto Receive Mode FAXManual Receive Mode TEL Telephone Answering Device Mode TAD Forwarding Mode FWD Memory Reception Mode MEMPC Fax Mode PC Setting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsDial Parameter Settings Tone/Pulse MF/DP Dial Tone DetectBusy Tone Detect Tone MF Duration Incoming Ring Incoming Call ParametersRemote Receive PC/FAX Switch Monitor VolumeBuzzer Volume Other Basic Parameters User Language Connecting to a PBXPaper-Size Setting ’ST Paper Size Entering a PBX Dial Prefix Clearing the PBX Dial Prefix Programming Speed Dial Numbers One-Touch Speed Dials Or 3-Digit Speed Dials Programming One-Touch and 2- or 3- Digit Speed Dial NumbersGroup Faxing Collect Information Program the Information One-Touch Keypad Numeric KeypadAlphabet Keys #1-27, except #20 Use these keys for See next Programming a Speed Dial Select Communication Speed, press Enter Using Clear Clearing a Speed Dial Document Guidelines Basic FaxingGeneral Loading Documents Multiple Page SpecificationsCapacity Sending a Fax ResolutionContrast Using 2- or 3-digit Speed Dial ProcedureUsing a One-Touch Speed Dial Key Using the Search Function Rejecting Unsolicited Fax Messages Using the Numeric KeypadUsing An External Telephone Closed Network Power Outage Report Power FailuresSetting a Closed Network Display Messages Basic Faxing Situations No Toner Reception Receiving Faxes to MemoryNo Paper Reception If your machine runs out of paper Memory Message Limitations When Are Faxes Received to Memory?When Are Memory Messages Printed? Active Memory Files Report Printing the Active Memory Files Report Canceling Messages Stored in MemoryPrinting Messages Stored in Memory Erasing Messages Received in Memory Without Printing Them Power Outage Report Dual AccessMessages in Memory and Power Losses What You Can Do While Making Copies Making Copies What You Can Do While Receiving a Fax To Make Copies Manual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down Stacking Group Fax Sending a Fax to Multiple LocationsGroup vs. Broadcast Broadcast Fax Group Faxing What is a Group Fax?Programming a Group Sending a Fax to a Group Deleting GroupsAt Select Locationss, press Enter By Name Press the Speed Dial Search key Using Speed Dial/SearchFinding a Group Name By Number Press the Speed Dial Search key Sending a Broadcast Fax What is a Broadcast Fax?Broadcasting To delete an entry, press ßˇto back up Okifax 5750/5950 What is Delayed Faxing? Delayed FaxingAdvanced Operations Sending a Delayed Fax Delayed Fax vs. Delayed BatchDelayed TX shows Select Locations on the display Display shows Communication Cancel Delayed Batch TransmissionCanceling Delayed Transmissions Program the Delayed Batch Destination Number Setting the Batch TX Time Function Send a Fax as Part of a Delayed Batch Priority Transmission Canceling Delayed Batch TransmissionsDisplay shows Cancel Communication Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a PasswordTo change a password Closing a Mailbox At Close Box?, press Enter Sending Confidential FaxesTo send a confidential fax Printing Confidential Faxes Receiving Confidential FaxesKnowing You’ve Received a Confidential Fax Confidential Reception Report Deleting Confidential Faxes When Box No. =XX Conf Printing displays, press StopCall Forwarding No Data in Memory displays Clear Forwarding Mode Forward on Paper/Toner ErrorSet the Auto Answer Mode to FWD Press to select Fax Auto Receive Mode Relay Faxing Relay Group Numbers Using Your Machine as a Relay Initiating StationRelay Password Relay Key Station Hub Programming the Relay Report Number Initiating a Relay BroadcastRelay Broadcast Report Program the Destination Numbers Using Your Machine as a Relay Key Station HubCreate the Destination Groups Status of Relay Broadcast Report Create the Relay PasswordPrinting the Relay Fax at the Hub Explanation of Polling Transmission Types Feeder Document Tray Polling Memory Polling Feeder Document Tray PollingMemory Polling Bulletin To set document tray polling Setting Memory PollingMemory Polling Display shows Waiting to be Polled Set Bulletin Polling Memory Polling BulletinCreate a Polling Mailbox Press Enter to select Bulletin Poll Box Printing Polling Documents in Memory Cancelling Polled Faxes in Memory Printing Faxes Polled into Memory Printing a Configuration Report Customizing Features OperationsIdentifying Current Settings Changing Operation Functions Changing Operation Functions Printing a Configuration ReportList of Operation Functions Enter Memory Full Save Restrict AccessInstant Dial Pulse Dial Rate Sender ID SwitchECM Function Pulse Make Ratio Ring Response Timer PrgCNG Count Distinctive Ring Setting a Memory Password Setting Distinctive RingMemory Password Cancelling a Registered Password To use restricted access ID Restricted Access IDTo set restricted access ID To cancel restricted access ID Time/Date Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan TSI Print Printing Reports ReportsUnderstanding Reports List of Reports Automatically Generated Activity ReportActive Memory Files Report Printing the Activity Report Printing the Active Memory Files Report Broadcast Confirmation ReportTelephone Directory Printing the Broadcast Confirmation Report Group Directory Report Configuration ReportPrinting the Configuration Report Printing the Telephone Directory Printing the Message Confirmation Report Message Confirmation ReportPrinting the Function List Message Confirmation Report Options Power Outage Report Broadcast Entry Report Codes Used in Reports Confidential Reception ReportResult Codes Communication Codes Rjam Maintenance Cleaning the Scanner Path Replacing the Toner Cartridge Toner Yield User’s Guide English Okifax 5750/5950 User’s Guide English Replacing the Image Drum Image Drum Yield User’s Guide English Resetting the Drum Counter To reset the image drum counter Options Accessories Obtaining Part Numbers Handset DescriptionsSecond Paper Tray Multifunction Product MFP PC Interface Kit Memory Expansion Cleaning page process Problem SolvingPrinting a Cleaning To print a cleaning Clearing a Printing Paper Jam User’s Guide English Error Messages Normal Display in Standby ModeDisplay Panel Messages Paper JAM Check Paper or Path 1414 FAX For Printer Alarm 3TEL Invalid Toner Cart Refer to User Guide Display is blank Counters Problem ChecklistNothing happens when you press the control panel keys Your documents jam Display shows a communication error Your machine won’t dial Image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your machine is connected to a PBX and you can’t dial out Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them United States and Canada Shipping Your MachineLatin America Dialing SpecificationsGeneral Scanning MemoryConsumables Paper Handling Physical Electrical Environmental Symbols Index Result Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting