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Oki 5750, 59502 manual Programming Personal Confidential Mailboxes

Models: 5750 59502

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Your machine can send and receive confidential faxes.

Confidential faxes require that:

1Both communicating machines (the machine being sent from [sender] and the machine being sent to [receiver]) support compatible confidential fax standards.

both machines are OKIFAX (or compatible) products or

both machines are equipped with a sub-address function

2Confidential mailbox addresses be shared

On your machine, the address is the number (1 to 16) of the confidential mailbox.

Confidential Faxes may be

·Sent

·Received

·Programmed (Mailboxes)

·Printed

!Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Programming Personal (Confidential) Mailboxes

Speed access no. 04.

A personal (confidential) mailbox (or sub-address number) is the secured memory of a machine.

An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to 16) of the mailbox.

Your machine can be programmed to manage 16 personal mailboxes.

When set up, each mailbox is opened as a Confidential Mailbox or Bulletin Polling Mailbox.

Messages stored in a mailbox cannot be printed until the correct password is entered.

!The Mailboxes (numbers 1 to 16) are used for both Personal (Confidential) Mailboxes and Memory Polling (Bulletin). If you are using both features, remember that the total number of available mailboxes is shared by the two functions.

94 OKIFAX 5750/5950

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Oki 5750, 59502 manual Programming Personal Confidential Mailboxes

Contents

User’s Guide Mail Address Mailing AddressWeb Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Where is the Help Key? Help and Helpful HintsFunction List What Does Help Do?Help List Saving MoneyControl Access to Your Machine Delayed TransmissionRelay Faxing Helpful Hints Saving TimePress Speed Dial/Search Quick Message Confirmation Report Checking Information During TransmissionsTelephone Directory Configuration ReportHelp and Function Lists Press Help and these lists print Group DirectoryIntroduction FeaturesOki Data Web Site Okifax 5750/5950 User’s Guide English Getting to Know Your Machine Refer to the illustrations for the location of the itemsManual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Shift Left ßKey Use this key to Enter Key Use this key toInternet characters @ % l Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å øStart/Copy Key Use this key to Stop KeyUsing One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch KeypadL functions as a tilde ~ symbol Signal Tones Accessing Second Panel of One-Touch Keys ModelInstallation Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum HandlingGetting Started Where to Install Your Fax MachineEmergency First Aid Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Connecting to the Telephone Line Attaching the Document StackerHandset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper To 75% of the original lengthUser’s Guide English Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Using the Help Key Setting FeaturesUsing Step Access StepAccessSpeed Access Numbers by Type ClockAdjustment Using Speed AccessSpeed Access Numbers ID/Password ProgrammingMachine Settings Dial Options This is active only when the second paper tray is InstalledIncoming Options LAN Options for Internet Fax feature set Report OptionsSetting the Language Setting Basic FeaturesSetting the Date and Time Setting Your Fax Machine’s IDSetting the TSI/CSI and Sender ID Setting the Answering ModeProcedure Sender IDTelephone/Fax Mode T/F Auto Receive Mode FAXManual Receive Mode TEL Telephone Answering Device Mode TADForwarding Mode FWD Memory Reception Mode MEMPC Fax Mode PC Setting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsDial Parameter Settings Tone/Pulse MF/DP Dial Tone DetectBusy Tone Detect Tone MF DurationIncoming Ring Incoming Call ParametersRemote Receive PC/FAX Switch Monitor VolumeBuzzer Volume Other Basic ParametersUser Language Connecting to a PBXPaper-Size Setting ’ST Paper SizeEntering a PBX Dial Prefix Clearing the PBX Dial PrefixProgramming Speed Dial Numbers One-Touch Speed DialsOr 3-Digit Speed Dials Programming One-Touch and 2- or 3- Digit Speed Dial NumbersGroup Faxing Collect Information Program the InformationOne-Touch Keypad Numeric KeypadAlphabet Keys #1-27, except #20 Use these keys for See next Programming a Speed Dial Select Communication Speed, press EnterUsing Clear Clearing a Speed DialDocument Guidelines Basic FaxingGeneral Loading Documents Multiple Page SpecificationsCapacity Sending a Fax ResolutionContrast Using 2- or 3-digit Speed Dial ProcedureUsing a One-Touch Speed Dial Key Using the Search FunctionRejecting Unsolicited Fax Messages Using the Numeric KeypadUsing An External Telephone Closed NetworkPower Outage Report Power FailuresSetting a Closed Network Display MessagesBasic Faxing Situations No Toner Reception Receiving Faxes to MemoryNo Paper Reception If your machine runs out of paperMemory Message Limitations When Are Faxes Received to Memory?When Are Memory Messages Printed? Active Memory Files ReportPrinting the Active Memory Files Report Canceling Messages Stored in MemoryPrinting Messages Stored in Memory Erasing Messages Received in Memory Without Printing ThemPower Outage Report Dual AccessMessages in Memory and Power Losses What You Can Do While Making CopiesMaking Copies What You Can Do While Receiving a FaxTo Make Copies Manual Paper FeederIf the lever is set for face up, faxing is disabled Face Up Stacking/Face Down StackingGroup Fax Sending a Fax to Multiple LocationsGroup vs. Broadcast Broadcast FaxGroup Faxing What is a Group Fax?Programming a Group Sending a Fax to a Group Deleting GroupsAt Select Locationss, press Enter By Name Press the Speed Dial Search key Using Speed Dial/SearchFinding a Group Name By Number Press the Speed Dial Search keySending a Broadcast Fax What is a Broadcast Fax?Broadcasting To delete an entry, press ßˇto back upOkifax 5750/5950 What is Delayed Faxing? Delayed FaxingAdvanced Operations Sending a Delayed Fax Delayed Fax vs. Delayed BatchDelayed TX shows Select Locations on the display Display shows Communication Cancel Delayed Batch TransmissionCanceling Delayed Transmissions Program the Delayed Batch Destination NumberSetting the Batch TX Time Function Send a Fax as Part of a Delayed BatchPriority Transmission Canceling Delayed Batch TransmissionsDisplay shows Cancel Communication Confidential FaxesProgramming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a PasswordTo change a password Closing a MailboxAt Close Box?, press Enter Sending Confidential FaxesTo send a confidential fax Printing Confidential Faxes Receiving Confidential FaxesKnowing You’ve Received a Confidential Fax Confidential Reception ReportDeleting Confidential Faxes When Box No. =XX Conf Printing displays, press StopCall Forwarding No Data in Memory displaysClear Forwarding Mode Forward on Paper/Toner ErrorSet the Auto Answer Mode to FWD Press to select Fax Auto Receive ModeRelay Faxing Relay Group Numbers Using Your Machine as a Relay Initiating StationRelay Password Relay Key Station HubProgramming the Relay Report Number Initiating a Relay BroadcastRelay Broadcast Report Program the Destination Numbers Using Your Machine as a Relay Key Station HubCreate the Destination Groups Status of Relay Broadcast Report Create the Relay PasswordPrinting the Relay Fax at the Hub Explanation of Polling Transmission Types Feeder Document Tray PollingMemory Polling Feeder Document Tray PollingMemory Polling Bulletin To set document tray polling Setting Memory PollingMemory Polling Display shows Waiting to be PolledSet Bulletin Polling Memory Polling BulletinCreate a Polling Mailbox Press Enter to select Bulletin Poll BoxPrinting Polling Documents in Memory Cancelling Polled Faxes in Memory Printing Faxes Polled into MemoryPrinting a Configuration Report Customizing Features OperationsIdentifying Current Settings Changing Operation FunctionsChanging Operation Functions Printing a Configuration ReportList of Operation Functions EnterMemory Full Save Restrict AccessInstant Dial Pulse Dial Rate Sender ID SwitchECM Function Pulse Make RatioRing Response Timer PrgCNG Count Distinctive RingSetting a Memory Password Setting Distinctive RingMemory Password Cancelling a Registered PasswordTo use restricted access ID Restricted Access IDTo set restricted access ID To cancel restricted access IDTime/Date Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan TSI PrintPrinting Reports ReportsUnderstanding Reports List of ReportsAutomatically Generated Activity ReportActive Memory Files Report Printing the Activity ReportPrinting the Active Memory Files Report Broadcast Confirmation ReportTelephone Directory Printing the Broadcast Confirmation ReportGroup Directory Report Configuration ReportPrinting the Configuration Report Printing the Telephone DirectoryPrinting the Message Confirmation Report Message Confirmation ReportPrinting the Function List Message Confirmation Report OptionsPower Outage Report Broadcast Entry ReportCodes Used in Reports Confidential Reception ReportResult Codes Communication Codes RjamMaintenance Cleaning the Scanner PathReplacing the Toner Cartridge Toner YieldUser’s Guide English Okifax 5750/5950 User’s Guide English Replacing the Image Drum Image Drum YieldUser’s Guide English Resetting the Drum Counter To reset the image drum counterOptions Accessories ObtainingPart Numbers Handset DescriptionsSecond Paper Tray Multifunction Product MFP PC Interface KitMemory Expansion Cleaning page process Problem SolvingPrinting a Cleaning To print a cleaningClearing a Printing Paper Jam User’s Guide English Error Messages Normal Display in Standby ModeDisplay Panel Messages Paper JAM Check Paper or Path 1414 FAXFor Printer Alarm 3TEL Invalid Toner Cart Refer to User GuideDisplay is blank Counters Problem ChecklistNothing happens when you press the control panel keys Your documents jamDisplay shows a communication error Your machine won’t dialImage received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxesYour machine will not poll a remote fax machine Your machine is connected to a PBX and you can’t dial outYour received faxes sometimes look distorted Your machine receives faxes, but doesn’t print themUnited States and Canada Shipping Your MachineLatin America Dialing SpecificationsGeneral Scanning MemoryConsumables Paper Handling PhysicalElectrical EnvironmentalSymbols IndexResult Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting