Delayed Fax vs. Delayed Batch, Sending a Delayed Fax | Oki 5750

Delayed Fax vs. Delayed Batch

A delayed fax transmission is one fax sent to one location, group, or broadcast, at a time and date specified by you.

A delayed batch transmission is a little more complicated.

In a delayed batch transmission, faxes to a single location are not sent until a specified time. The faxes are sent at the same time every day.

Imagine that your fax machine is located in the main office, and you send faxes to your sales force. Your machine can be programmed to hold all documents being sent to a fax number (salesperson) until a time you specify. When it is the specified time, all held documents are sent to the number.

The numbers programmed into One-Touch Keys 31 through 40 are used for delayed batch transmissions.

!Delayed Batch Transmissions can ONLY use One Touch Keys 31 through 40.

Sending a Delayed Fax

1Load the document(s).

2Press Menu/Exit to enter Menu.

3Press or to access Delayed TX. Then press Enter.

4Press or to move between date and time settings, and or to move between columns.

5Input the desired date and time using the numeric keypad, press Enter key.

Enter times following the 24-hour format. For example, 0800 is 8:00AM, 2000 is 8:00PM.

6Delayed TX shows Select Location(s) on the display.

7Enter the desired location using either Speed Dial numbers or the numeric keypad.

8Press Start. The machine scans the document(s) into memory, and waits until the programmed time to begin transmission.

9Above process can be repeated for up to 30 times (sessions) when memory is available.

10When the memory is full, you can still do one more transmission. Place the documents in the document tray and set the machine as instructed in steps 2-7.

90 OKIFAX 5750/5950

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Oki 5750, 59502 Delayed Fax vs. Delayed Batch, Sending a Delayed Fax, Delayed TX shows Select Locations on the display

Contents

User’s Guide Mailing Address Mail AddressWeb Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Where is the Help Key? Help and Helpful Hints Function List What Does Help Do?Help List Saving Money Delayed Transmission Control Access to Your MachineRelay Faxing Saving Time Helpful HintsPress Speed Dial/Search Quick Message Confirmation Report Checking Information During Transmissions Telephone Directory Configuration ReportHelp and Function Lists Press Help and these lists print Group Directory Features IntroductionOki Data Web Site Okifax 5750/5950 User’s Guide English Getting to Know Your Machine Refer to the illustrations for the location of the items Manual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Shift Left ßKey Use this key to Enter Key Use this key to Internet characters @ % l Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å ø Start/Copy Key Use this key to Stop Key Using One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch Keypad L functions as a tilde ~ symbol Signal Tones Accessing Second Panel of One-Touch Keys Model Installation Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Where to Install Your Fax Machine Getting StartedEmergency First Aid Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Connecting to the Telephone Line Attaching the Document Stacker Connecting Optional External Devices HandsetTelephone Connecting Power Answering MachineAnswering Machine and Telephone Loading Paper To 75% of the original length User’s Guide English Selecting Functions and Settings Menu Structure Function Options Settings Navigating the Function MenuPrimary Menu Functions Using the Help Key Setting FeaturesUsing Step Access StepAccess Speed Access Numbers by Type ClockAdjustment Using Speed AccessSpeed Access Numbers ID/Password Programming Machine Settings Dial Options This is active only when the second paper tray is Installed Incoming Options LAN Options for Internet Fax feature set Report Options Setting the Language Setting Basic FeaturesSetting the Date and Time Setting Your Fax Machine’s ID Setting the TSI/CSI and Sender ID Setting the Answering ModeProcedure Sender ID Telephone/Fax Mode T/F Auto Receive Mode FAXManual Receive Mode TEL Telephone Answering Device Mode TAD Memory Reception Mode MEM Forwarding Mode FWDPC Fax Mode PC Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Tone/Pulse MF/DP Dial Tone DetectBusy Tone Detect Tone MF Duration Incoming Call Parameters Incoming RingRemote Receive PC/FAX Switch Monitor VolumeBuzzer Volume Other Basic Parameters User Language Connecting to a PBXPaper-Size Setting ’ST Paper Size Entering a PBX Dial Prefix Clearing the PBX Dial Prefix Programming Speed Dial Numbers One-Touch Speed Dials Programming One-Touch and 2- or 3- Digit Speed Dial Numbers Or 3-Digit Speed DialsGroup Faxing Collect Information Program the Information Numeric Keypad One-Touch KeypadAlphabet Keys #1-27, except #20 Use these keys for See next Programming a Speed Dial Select Communication Speed, press Enter Using Clear Clearing a Speed Dial Basic Faxing Document GuidelinesGeneral Multiple Page Specifications Loading DocumentsCapacity Resolution Sending a FaxContrast Using 2- or 3-digit Speed Dial ProcedureUsing a One-Touch Speed Dial Key Using the Search Function Rejecting Unsolicited Fax Messages Using the Numeric KeypadUsing An External Telephone Closed Network Power Outage Report Power FailuresSetting a Closed Network Display Messages Basic Faxing Situations No Toner Reception Receiving Faxes to MemoryNo Paper Reception If your machine runs out of paper Memory Message Limitations When Are Faxes Received to Memory?When Are Memory Messages Printed? Active Memory Files Report Printing the Active Memory Files Report Canceling Messages Stored in MemoryPrinting Messages Stored in Memory Erasing Messages Received in Memory Without Printing Them Power Outage Report Dual AccessMessages in Memory and Power Losses What You Can Do While Making Copies Making Copies What You Can Do While Receiving a Fax To Make Copies Manual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down Stacking Group Fax Sending a Fax to Multiple LocationsGroup vs. Broadcast Broadcast Fax What is a Group Fax? Group FaxingProgramming a Group Deleting Groups Sending a Fax to a GroupAt Select Locationss, press Enter By Name Press the Speed Dial Search key Using Speed Dial/SearchFinding a Group Name By Number Press the Speed Dial Search key Sending a Broadcast Fax What is a Broadcast Fax?Broadcasting To delete an entry, press ßˇto back up Okifax 5750/5950 Delayed Faxing What is Delayed Faxing?Advanced Operations Delayed Fax vs. Delayed Batch Sending a Delayed FaxDelayed TX shows Select Locations on the display Display shows Communication Cancel Delayed Batch TransmissionCanceling Delayed Transmissions Program the Delayed Batch Destination Number Setting the Batch TX Time Function Send a Fax as Part of a Delayed Batch Priority Transmission Canceling Delayed Batch TransmissionsDisplay shows Cancel Communication Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a PasswordTo change a password Closing a Mailbox Sending Confidential Faxes At Close Box?, press EnterTo send a confidential fax Printing Confidential Faxes Receiving Confidential FaxesKnowing You’ve Received a Confidential Fax Confidential Reception Report Deleting Confidential Faxes When Box No. =XX Conf Printing displays, press StopCall Forwarding No Data in Memory displays Clear Forwarding Mode Forward on Paper/Toner ErrorSet the Auto Answer Mode to FWD Press to select Fax Auto Receive Mode Relay Faxing Relay Group Numbers Using Your Machine as a Relay Initiating StationRelay Password Relay Key Station Hub Initiating a Relay Broadcast Programming the Relay Report NumberRelay Broadcast Report Using Your Machine as a Relay Key Station Hub Program the Destination NumbersCreate the Destination Groups Create the Relay Password Status of Relay Broadcast ReportPrinting the Relay Fax at the Hub Explanation of Polling Transmission Types Feeder Document Tray Polling Feeder Document Tray Polling Memory PollingMemory Polling Bulletin To set document tray polling Setting Memory PollingMemory Polling Display shows Waiting to be Polled Set Bulletin Polling Memory Polling BulletinCreate a Polling Mailbox Press Enter to select Bulletin Poll Box Printing Polling Documents in Memory Cancelling Polled Faxes in Memory Printing Faxes Polled into Memory Printing a Configuration Report Customizing Features OperationsIdentifying Current Settings Changing Operation Functions Changing Operation Functions Printing a Configuration ReportList of Operation Functions Enter Restrict Access Memory Full SaveInstant Dial Pulse Dial Rate Sender ID SwitchECM Function Pulse Make Ratio Ring Response Timer PrgCNG Count Distinctive Ring Setting a Memory Password Setting Distinctive RingMemory Password Cancelling a Registered Password To use restricted access ID Restricted Access IDTo set restricted access ID To cancel restricted access ID Time/Date Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan TSI Print Printing Reports ReportsUnderstanding Reports List of Reports Automatically Generated Activity ReportActive Memory Files Report Printing the Activity Report Printing the Active Memory Files Report Broadcast Confirmation ReportTelephone Directory Printing the Broadcast Confirmation Report Group Directory Report Configuration ReportPrinting the Configuration Report Printing the Telephone Directory Printing the Message Confirmation Report Message Confirmation ReportPrinting the Function List Message Confirmation Report Options Power Outage Report Broadcast Entry Report Confidential Reception Report Codes Used in ReportsResult Codes Communication Codes Rjam Maintenance Cleaning the Scanner Path Replacing the Toner Cartridge Toner Yield User’s Guide English Okifax 5750/5950 User’s Guide English Replacing the Image Drum Image Drum Yield User’s Guide English Resetting the Drum Counter To reset the image drum counter Options Accessories Obtaining Part Numbers Handset DescriptionsSecond Paper Tray Multifunction Product MFP PC Interface Kit Memory Expansion Cleaning page process Problem SolvingPrinting a Cleaning To print a cleaning Clearing a Printing Paper Jam User’s Guide English Normal Display in Standby Mode Error MessagesDisplay Panel Messages Paper JAM Check Paper or Path 1414 FAX For Printer Alarm 3TEL Invalid Toner Cart Refer to User Guide Display is blank Counters Problem ChecklistNothing happens when you press the control panel keys Your documents jam Display shows a communication error Your machine won’t dial Image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your machine is connected to a PBX and you can’t dial out Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them Shipping Your Machine United States and CanadaLatin America Specifications DialingGeneral Memory ScanningConsumables Paper Handling Physical Electrical Environmental Symbols Index Result Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting