Creating a Personal Confidential Mailbox | Oki 59502, 5750 manual

Creating a Personal (Confidential) Mailbox

1Press Menu/Exit to enter the Menu.

2Input speed access number 04, wait.

3Enter the personal box number (1-16), press Enter. This is the address.

4Press or to select Confidential, press Enter.

5Input a 4-digit numeric password (0000-9999), press Enter.

6Repeat steps 3-5 until the desired number of confidential mailboxes is created (up to 16).

7Press Menu/Exit to return to standby mode.

Changing a Password

Speed access no. 04.

!A mailbox must be empty before it can be modified or closed.

To change a password:

1Press Menu/Exit to enter Menu.

2Input speed access no. 04, wait.

3Enter the number of the personal mailbox to be modified, press Enter.

4Press Enter to select Password Change.

5Input the existing (old) 4-digit numeric password, press Enter.

6Input the new 4-digit numeric password, press Enter.

7Press Menu/Exit to return to standby mode.

!If the message Illegal Operation is displayed, the mailbox selected contains one or more messages. The mailbox must be empty before a change can be made.

!Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Closing a Mailbox

Speed access no. 04.

!A mailbox must be empty before it can be closed.

To close a mailbox:

1Press Menu/Exit to enter Menu.

2Input speed access no. 04, wait.

User’s Guide: English 95

Image 95

Oki 59502, 5750 Creating a Personal Confidential Mailbox, Changing a Password, To change a password, Closing a Mailbox

Contents

User’s Guide Web Site Mailing AddressMail Address Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations User’s Guide English Customizing Features and Operations 111 Maintenance 127 Index 155 Help and Helpful Hints Where is the Help Key? Saving Money What Does Help Do?Help List Function List Relay Faxing Delayed TransmissionControl Access to Your Machine Press Speed Dial/Search Saving TimeHelpful Hints Checking Information During Transmissions Quick Message Confirmation Report Group Directory Configuration ReportHelp and Function Lists Press Help and these lists print Telephone Directory Oki Data Web Site FeaturesIntroduction Okifax 5750/5950 User’s Guide English Refer to the illustrations for the location of the items Getting to Know Your Machine Manual Paper Feeder Tray Features vary according to the the model of your machine 2220 Okifax 5750/5950 Control Panel Keys and Indicators Enter Key Use this key to Shift Left ßKey Use this key to Umlaut characters Ä ß Ñ Ö Ü Norwegian characters Æ Å Ø æ å ø Internet characters @ % l Stop Key Start/Copy Key Use this key to One-Touch Keypad Using One-Touch Keys for DialingUsing One-Touch Keys for Search Using One-Touch Keys for Programming L functions as a tilde ~ symbol Accessing Second Panel of One-Touch Keys Model Signal Tones Installation Installation Hints Safety Toner Cartridge and Image Drum Handling Operation and Maintenance Emergency First Aid Where to Install Your Fax MachineGetting Started Unpacking Setting Up Your Fax Machine Okifax 5750/5950 Installing the Toner Cartridge Okifax 5750/5950 Attaching the Document Stacker Connecting to the Telephone Line Telephone Connecting Optional External DevicesHandset Answering Machine and Telephone Connecting PowerAnswering Machine To 75% of the original length Loading Paper User’s Guide English Selecting Functions and Settings Primary Menu Functions Menu Structure Function Options SettingsNavigating the Function Menu StepAccess Setting FeaturesUsing Step Access Using the Help Key ID/Password Programming Using Speed AccessSpeed Access Numbers Speed Access Numbers by Type ClockAdjustment This is active only when the second paper tray is Installed Machine Settings Dial Options Report Options Incoming Options LAN Options for Internet Fax feature set Setting Your Fax Machine’s ID Setting Basic FeaturesSetting the Date and Time Setting the Language Sender ID Setting the Answering ModeProcedure Setting the TSI/CSI and Sender ID Telephone Answering Device Mode TAD Auto Receive Mode FAXManual Receive Mode TEL Telephone/Fax Mode T/F PC Fax Mode PC Memory Reception Mode MEMForwarding Mode FWD Dial Parameter Settings Dial and Incoming Call Parameter SettingsSetting Dial and Incoming Call Parameters Tone MF Duration Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DP Remote Receive Incoming Call ParametersIncoming Ring Other Basic Parameters Monitor VolumeBuzzer Volume PC/FAX Switch ’ST Paper Size Connecting to a PBXPaper-Size Setting User Language Clearing the PBX Dial Prefix Entering a PBX Dial Prefix One-Touch Speed Dials Programming Speed Dial Numbers Group Faxing Programming One-Touch and 2- or 3- Digit Speed Dial NumbersOr 3-Digit Speed Dials Program the Information Collect Information Alphabet Keys #1-27, except #20 Use these keys for Numeric KeypadOne-Touch Keypad See next Select Communication Speed, press Enter Programming a Speed Dial Clearing a Speed Dial Using Clear General Basic FaxingDocument Guidelines Capacity Multiple Page SpecificationsLoading Documents Contrast ResolutionSending a Fax Using the Search Function ProcedureUsing a One-Touch Speed Dial Key Using 2- or 3-digit Speed Dial Closed Network Using the Numeric KeypadUsing An External Telephone Rejecting Unsolicited Fax Messages Display Messages Power FailuresSetting a Closed Network Power Outage Report Basic Faxing Situations If your machine runs out of paper Receiving Faxes to MemoryNo Paper Reception No Toner Reception Active Memory Files Report When Are Faxes Received to Memory?When Are Memory Messages Printed? Memory Message Limitations Erasing Messages Received in Memory Without Printing Them Canceling Messages Stored in MemoryPrinting Messages Stored in Memory Printing the Active Memory Files Report What You Can Do While Making Copies Dual AccessMessages in Memory and Power Losses Power Outage Report What You Can Do While Receiving a Fax Making Copies Manual Paper Feeder To Make Copies Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabled Broadcast Fax Sending a Fax to Multiple LocationsGroup vs. Broadcast Group Fax Programming a Group What is a Group Fax?Group Faxing At Select Locationss, press Enter Deleting GroupsSending a Fax to a Group By Number Press the Speed Dial Search key Using Speed Dial/SearchFinding a Group Name By Name Press the Speed Dial Search key To delete an entry, press ßˇto back up What is a Broadcast Fax?Broadcasting Sending a Broadcast Fax Okifax 5750/5950 Advanced Operations Delayed FaxingWhat is Delayed Faxing? Delayed TX shows Select Locations on the display Delayed Fax vs. Delayed BatchSending a Delayed Fax Program the Delayed Batch Destination Number Delayed Batch TransmissionCanceling Delayed Transmissions Display shows Communication Cancel Send a Fax as Part of a Delayed Batch Setting the Batch TX Time Function Confidential Faxes Canceling Delayed Batch TransmissionsDisplay shows Cancel Communication Priority Transmission Programming Personal Confidential Mailboxes Closing a Mailbox Changing a PasswordTo change a password Creating a Personal Confidential Mailbox To send a confidential fax Sending Confidential FaxesAt Close Box?, press Enter Confidential Reception Report Receiving Confidential FaxesKnowing You’ve Received a Confidential Fax Printing Confidential Faxes No Data in Memory displays When Box No. =XX Conf Printing displays, press StopCall Forwarding Deleting Confidential Faxes Press to select Fax Auto Receive Mode Forward on Paper/Toner ErrorSet the Auto Answer Mode to FWD Clear Forwarding Mode Relay Faxing Relay Key Station Hub Using Your Machine as a Relay Initiating StationRelay Password Relay Group Numbers Relay Broadcast Report Initiating a Relay BroadcastProgramming the Relay Report Number Create the Destination Groups Using Your Machine as a Relay Key Station HubProgram the Destination Numbers Printing the Relay Fax at the Hub Create the Relay PasswordStatus of Relay Broadcast Report Feeder Document Tray Polling Explanation of Polling Transmission Types Memory Polling Bulletin Feeder Document Tray PollingMemory Polling Display shows Waiting to be Polled Setting Memory PollingMemory Polling To set document tray polling Press Enter to select Bulletin Poll Box Memory Polling BulletinCreate a Polling Mailbox Set Bulletin Polling Printing Polling Documents in Memory Printing Faxes Polled into Memory Cancelling Polled Faxes in Memory Changing Operation Functions Customizing Features OperationsIdentifying Current Settings Printing a Configuration Report Enter Printing a Configuration ReportList of Operation Functions Changing Operation Functions Instant Dial Restrict AccessMemory Full Save Pulse Make Ratio Sender ID SwitchECM Function Pulse Dial Rate Distinctive Ring Timer PrgCNG Count Ring Response Cancelling a Registered Password Setting Distinctive RingMemory Password Setting a Memory Password To cancel restricted access ID Restricted Access IDTo set restricted access ID To use restricted access ID TSI Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan Time/Date Print List of Reports ReportsUnderstanding Reports Printing Reports Printing the Activity Report Activity ReportActive Memory Files Report Automatically Generated Printing the Broadcast Confirmation Report Broadcast Confirmation ReportTelephone Directory Printing the Active Memory Files Report Printing the Telephone Directory Configuration ReportPrinting the Configuration Report Group Directory Report Message Confirmation Report Options Message Confirmation ReportPrinting the Function List Printing the Message Confirmation Report Broadcast Entry Report Power Outage Report Result Codes Confidential Reception ReportCodes Used in Reports Rjam Communication Codes Cleaning the Scanner Path Maintenance Toner Yield Replacing the Toner Cartridge User’s Guide English Okifax 5750/5950 User’s Guide English Image Drum Yield Replacing the Image Drum User’s Guide English To reset the image drum counter Resetting the Drum Counter Obtaining Options Accessories Part Numbers Multifunction Product MFP PC Interface Kit DescriptionsSecond Paper Tray Handset Memory Expansion To print a cleaning Problem SolvingPrinting a Cleaning Cleaning page process Clearing a Printing Paper Jam User’s Guide English Display Panel Messages Normal Display in Standby ModeError Messages 1414 FAX Paper JAM Check Paper or Path Invalid Toner Cart Refer to User Guide For Printer Alarm 3TEL Your documents jam Counters Problem ChecklistNothing happens when you press the control panel keys Display is blank Your machine won’t dial Display shows a communication error Your machine does not answer the phone or receive faxes You keep getting reports you do not wantYou sent a fax but it was received completely blank Image received on your machine was very poor Your machine is connected to a PBX and you can’t dial out Your machine will not poll a remote fax machine Your machine receives faxes, but doesn’t print them Your received faxes sometimes look distorted Latin America Shipping Your MachineUnited States and Canada General SpecificationsDialing Consumables MemoryScanning Physical Paper Handling Environmental Electrical Index Symbols Result Back Cover Overseas Communications Echo Protection Earth FCC Page Loading Documents Location Menu Normal PBX Power Outage Report Shift Down Key Tone Key Remote Receive Destination Numbers Page MYD/DMY Page TEL Hyphen Key Volume Numbers Buzzer Adjustments Setting