Modifying a Record or a List, Printing the Directory | Xerox F116

MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 60 Mercredi, 11. août 2004 4:48 16

Directory

MODIFYING A RECORD OR A LIST

M 13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

Use the or keys to select the group dial (L) you wish to modify and press OK to confirm.

Modify the line or lines in the speed dial or group dial and confirm each modification with OK.

NOTE	: You may confirm your modification by pressing	, key , but you will exit the menu and may not be able
	to modify the following lines.

DELETING A RECORD OR A LIST

M 14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

Use the or keys to select the speed dial or group dial (L) you wish to delete and confirm with OK.

Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing speed dials or subscriber lists.

To print the directory:

M 15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your machine as an electronic file. This file must be in a specific format and must not comprise more than 250 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

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Date en cours : 11 août 2004

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Xerox F116 Modifying a Record or a List, Deleting a Record or a List, Printing the Directory, Importing a Directory

Contents

251523984B Welcome Model Equipment FaxCentre F116FaxCentre F116L Consumables Control panel Date en cours 11 août Contents Local Area Network LAN settings L1 and L2 line network configuration model F116LMessage service and the Internet Creating speed dial lists Reception SendingCopying Maintenance Other functionsDepartment code Charge code Faults Machine specifications Date en cours 11 août Installation Requirements Installing Your MachineChoose a location that is well ventilated Operational precautions InstallationOperating Environment Machine Installation Unpacking the Shipping BOX Up your Getting started Installation Contents Unpacking the Machine Parts Installation Peel off the shipping tape from the paper tray Adjustable paper guide Top cover release button On/Off switchPre-installed Description Installing the Removable Parts Installing the Paper Tray Installing the Copy Output Tray Installing the Document Feed Tray Installing the Document Output Tray Loading Paper Loading Paper Manually Supported types of paper Installation Installing the Second Paper Cassette Unit Option Connections Key to the diagram Make sure the On/Off switch is set to 0 OffTelephone and LAN Connection Power Line Connection and SWITCH-ON Installation Navigator gives you access to the menus visible on screen Navigation MethodsNavigator Presentation Use key Symbol used Moving within the menusMoving within a data entry field Move to the right Move to the left Access to Functions Menu-driven accessDisplay screen Direct access by number Functions ListFunctions Function description Main Menu 1 Directory Function description Functions Main Menu 2 SetupMain Menu 3 FAX Main Menu 5 Print Main Menu 6 C OmmandsMain Menu 7 M Ailboxes Main Menu 8 a Dvanced FCT Functions Function description Main Menu 8 Advanced FCT Supplier’s dial-up number Main Menu 9 I NternetSupplier’s identifier Main Settings After machine power on, the screen displays Remote Configuration Accessing the Web ServerConditions required Date/Time Geographical settings Your machine number/your nameType of network Country Delay send mode Confirmation reportDocument feed type Language Saving an access code Fax answering machineBefore Reception Activating or deactivating the answering machine OK Setup / Reception / REC. Paper OK Setup / Reception / NBR of CopiesReception without paper Number of copies Fax or PC reception Technical Parameters Parameter Setting Signification Error Timeout TimeoutImprove REP @ Erase Local Area Network LAN Settings Automatic configurationManual configuration Local Network Settings Netbios names Ieee address or Ethernet address or MAC addressSub-network mask Gateway address Line User Mode L1 and L2 Line Network Configuration Model F116LNetwork Type Selecting the Manual Transmission Mode Line Recording the Line 2 Number Model F116LIs allocated implicitly to line 1 L1 Any documents you send them To modify the minimum length To program the prefixDialing Prefix Call Monitoring Manual call pick-up without off-hookingStopping a Call in Progress Call Reports and Logs SID Message Service and the Internet Access to connection and message service parametersInitializations Parameters OK Internet / Supplier Access to the authentification Smtp parameters Access to servers parametersSample Internet settings for the machine 56 kbps modem 103.195.014.001 Mail.gofornet.com103.195.014.002 Standard settings SettingsSelecting the connection type Changing the connection period Periodic type Mail sorting Internet Connection Share PC modeMenu Description Immediate connection to the Internet Programmed connectionDeactivating the Internet Function OK Internet / Immed Acces Setting Up Your Machine Creating Speed Dial Lists For all speed dials or group dials you may Creating Group Dial Lists Adding a RecordOK Directory / NEW Contact Means of the or From Procedure Consulting a Record or a ListAdding a List To add a list Modifying a Record or a List Deleting a Record or a ListPrinting the Directory Importing a Directory Fields Contents File Structure Procedure To disable importingTo import a directory OK Directory / Import To export the directory Exporting a DirectoryOK Directory / Export Directory Sending ScannerDocument Positioning Paper Resolution Choosing the RESOLUTION/CONTRASTContrast From the directory From the redial key To multiple numbersAssigned number dialing For a machine number Tel in the Directory Delayed transmission To delay the transmission time of your documentImmediate transmission Transmission with auto redial To use the manual dial mode ReroutingOK FAX / Rerouting / Activation Confirm with the OK key Tx forwarding OK FAX / Rerouting / Call NumberOK FAX / Rerouting / Copy OK FAX / TX FORWARD. / Activation Sending a black and white document to an E-Mail address Sending a color document to an E-mail addressSending a typed message to an E-Mail address Transmission Over the Internet Deposit a file in an FTP server Scan to FTPThen, to send to E-mail address Transmission Waiting Queue Multi-contact sending Consult or modify the waiting queue Immediately perform transmission from the waiting queuePrinting a document in waiting or in deposit Print the waiting queue Copying ReceptionStandard copy Specific Copy Settings Scanner settingsMachine settings Enhanced copy Scanner settings ResolutionAssembly Zoom Fax Reception Mode Choosing the Paper Tray Received Faxes Reduction Mode Selecting Paper FormatsDiscard size OK Automatic Machine settings Other FunctionsLogs Paper Printing the Machine Settings Printing the Functions ListProgramming Speed Dials To register a sequence for example, in key F1 Font Printing To send a fax directly to your group dial key F1 presetCounters Menu Procedure Deposit and PollingPlacing a document in deposit Polling a deposited document Choice Procedure Entering the locking codeLocking the keyboard Security Locking the SMS service Locking the Internet settingsLocking the numbers Function Management by the Administrator Department CodeActivating the department code Scan to PC Setting the department codes Deactivating the department codeEntering the Master1 code OK Advanced FCT / DEPT. Codes / NEW Dept Creating a department code Deleting a department codeOr keys, as shown on Press OK the screen displays Printing a department code Printing the department reportOK Advanced FCT / DEPT. Codes / Print OK Advanced FCT / DEPART. Codes / Print Charge Code USE of the Department Codes by a DepartmentEntering the Charge Code Charge code will always be hidden MBX Management Creating an MBXOK Mailboxes / Create MBX Modifying the features of a MBX Printing the contents of a MBXDeleting a MBX Printing the MBX list MBX deposit in your machine MBX deposit in a remote machineMBX polling from a remote machine OK FAX / MBX Polling Operation Maintenance General Replacing cartridges Replacing the Consumables Toner and Drum CartridgesReplacing the toner cartridge To check the remaining capacities of the consumables Remove the old toner cartridge Maintenance Safety Maintenance Insert Gaugecard 100 Remove the card Following is displayed on the scanner control panel screen101 Replacing the drum cartridge 102 103 With the grooves in the machine 104 105 Insert Gauge CAR 106 107 Cleaning the scanner’s glass Cleaning the machineCleaning Cleaning the outside of the machine Cleaning the paper feed roller 109 Faults Communication ErrorsServicing Scanner Calibration Communication error codes Transmission from the feederTransmission from memory General codes Code 0C Received document error Code 08 QualityCode 0A No document to be polled Code 0B Wrong number of pages Error messages Machine ErrorsInternet codes Message Action Machine paper jam Inside the machine At the fusing assembly Between the drum cartridge and the fusing assembly 116 At the machine output tray Paper jam at the feeders and trays117 Scanner Documents Jams Document feeder document jam118 At switch-on nothing appears on screen Misc Problems119 Machine Packing and Transportation Flatten documents if needed Help the sheets alongMachine does not receive any faxes You receive a blank 121 Machine Specifications Safety 123 Operator Accessible Areas MaintenanceCleaning Your Product Electrical Supply Use only power cord supplied with this equipment 125 Laser Safety Information Operational Safety InformationDo These Do Not Do These Maintenance Information Ozone Safety InformationFor Consumables 127 Product Safety Certification Radio Frequency EmissionsRegulatory Information United States, Canada For FAX Function FAX Send Header RequirementsData Coupler Information 129 130 Canada 131 Regulations Environmental Compliance132 Illegal Copies Canada133 134 Other countries 135 Product Recycling and Disposal 136 Consumable Characteristics Pages