Sending a color document to an E-mail address | Xerox F116 manual

MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 71 Mercredi, 11. août 2004 4:48 16

Operation

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail address

Position the document (refer to paragraph Document positioning, page 65).

Press the and enter the recipient’s E-mail address,

or choose your dialing mode (refer to paragraph Dialing, page 66).

Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page 66).

Press the key

The document is scanned and placed in memory, it will be sent at the time of Internet connection.

If your group dial is equipped with a PC, he will receive an E-mail with your fax as an attachment in TIFF format.

If your group dial has an Internet fax, he will receive a paper fax.

Sending a color document to an E-mail address

Position the document (refer to paragraph Document positioning, page 65).

Press the key and enter the addressee’s E-mail address

or choose your dialing mode (refer to paragraph Dialing, page 66).

Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page 66).

Press the key.

The document is scanned and placed in memory, it will be sent at the time of Internet connection.

If your group dial has got a PC, he will receive an E-mail with your fax as an attachment in JPEG format.

If your group dial has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu:

M 95 OK - INTERNET / E-MAIL

Direct access:

Press key .

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Safety Maintenance Operation Directory Setting up your Getting started Installation Contents machine

Date en cours : 11 août 2004

\\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFL V 2\LU 251 523 984B MFL_V2 FAXCENTRE F116_F116L XEROX

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Xerox F116 Sending a black and white document to an E-Mail address, Sending a color document to an E-mail address

Contents

251523984B Consumables WelcomeModel Equipment FaxCentre F116 FaxCentre F116L Control panel Date en cours 11 août Contents Creating speed dial lists Local Area Network LAN settingsL1 and L2 line network configuration model F116L Message service and the Internet Sending ReceptionCopying Charge code MaintenanceOther functions Department code Machine specifications Faults Date en cours 11 août Installing Your Machine Installation RequirementsChoose a location that is well ventilated Machine Operational precautionsInstallation Operating Environment Installation Unpacking the Shipping BOX Unpacking the Machine Parts Up your Getting started Installation Contents Installation Peel off the shipping tape from the paper tray Description Adjustable paper guide Top cover release buttonOn/Off switch Pre-installed Installing the Paper Tray Installing the Removable Parts Installing the Document Feed Tray Installing the Copy Output Tray Loading Paper Installing the Document Output Tray Supported types of paper Loading Paper Manually Installation Installing the Second Paper Cassette Unit Option Connections Make sure the On/Off switch is set to 0 Off Key to the diagramTelephone and LAN Connection Power Line Connection and SWITCH-ON Installation Presentation Navigator gives you access to the menus visible on screenNavigation Methods Navigator Move to the right Move to the left Use key Symbol usedMoving within the menus Moving within a data entry field Menu-driven access Access to FunctionsDisplay screen Main Menu 1 Directory Direct access by numberFunctions List Functions Function description Main Menu 2 Setup Function description FunctionsMain Menu 3 FAX Main Menu 8 a Dvanced FCT Main Menu 5 PrintMain Menu 6 C Ommands Main Menu 7 M Ailboxes Main Menu 8 Advanced FCT Functions Function description Main Menu 9 I Nternet Supplier’s dial-up numberSupplier’s identifier After machine power on, the screen displays Main Settings Date/Time Remote ConfigurationAccessing the Web Server Conditions required Country Geographical settingsYour machine number/your name Type of network Language Delay send modeConfirmation report Document feed type Activating or deactivating the answering machine Saving an access codeFax answering machine Before Reception Number of copies OK Setup / Reception / REC. PaperOK Setup / Reception / NBR of Copies Reception without paper Technical Parameters Fax or PC reception Parameter Setting Signification Erase Error TimeoutTimeout Improve REP @ Local Network Settings Local Area Network LAN SettingsAutomatic configuration Manual configuration Gateway address Netbios namesIeee address or Ethernet address or MAC address Sub-network mask L1 and L2 Line Network Configuration Model F116L Line User ModeNetwork Type Any documents you send them Selecting the Manual Transmission Mode LineRecording the Line 2 Number Model F116L Is allocated implicitly to line 1 L1 To program the prefix To modify the minimum lengthDialing Prefix Manual call pick-up without off-hooking Call MonitoringStopping a Call in Progress SID Call Reports and Logs OK Internet / Supplier Message Service and the InternetAccess to connection and message service parameters Initializations Parameters Access to servers parameters Access to the authentification Smtp parametersSample Internet settings for the machine 56 kbps modem Mail.gofornet.com 103.195.014.001103.195.014.002 Changing the connection period Periodic type Standard settingsSettings Selecting the connection type Mail sorting Share PC mode Internet ConnectionMenu Description OK Internet / Immed Acces Immediate connection to the InternetProgrammed connection Deactivating the Internet Function Setting Up Your Machine For all speed dials or group dials you may Creating Speed Dial Lists Means of the or Creating Group Dial ListsAdding a Record OK Directory / NEW Contact To add a list From ProcedureConsulting a Record or a List Adding a List Importing a Directory Modifying a Record or a ListDeleting a Record or a List Printing the Directory File Structure Fields Contents OK Directory / Import ProcedureTo disable importing To import a directory Exporting a Directory To export the directoryOK Directory / Export Directory Paper SendingScanner Document Positioning From the directory ResolutionChoosing the RESOLUTION/CONTRAST Contrast For a machine number Tel in the Directory From the redial keyTo multiple numbers Assigned number dialing Transmission with auto redial Delayed transmissionTo delay the transmission time of your document Immediate transmission Confirm with the OK key To use the manual dial modeRerouting OK FAX / Rerouting / Activation OK FAX / TX FORWARD. / Activation Tx forwardingOK FAX / Rerouting / Call Number OK FAX / Rerouting / Copy Transmission Over the Internet Sending a black and white document to an E-Mail addressSending a color document to an E-mail address Sending a typed message to an E-Mail address Scan to FTP Deposit a file in an FTP serverThen, to send to E-mail address Multi-contact sending Transmission Waiting Queue Print the waiting queue Consult or modify the waiting queueImmediately perform transmission from the waiting queue Printing a document in waiting or in deposit Reception CopyingStandard copy Enhanced copy Specific Copy SettingsScanner settings Machine settings Zoom Scanner settingsResolution Assembly Choosing the Paper Tray Fax Reception Mode OK Automatic Received Faxes Reduction ModeSelecting Paper Formats Discard size Paper Machine settingsOther Functions Logs To register a sequence for example, in key F1 Printing the Machine SettingsPrinting the Functions List Programming Speed Dials To send a fax directly to your group dial key F1 preset Font PrintingCounters Polling a deposited document Menu ProcedureDeposit and Polling Placing a document in deposit Security Choice ProcedureEntering the locking code Locking the keyboard Locking the Internet settings Locking the SMS serviceLocking the numbers Scan to PC Function Management by the AdministratorDepartment Code Activating the department code OK Advanced FCT / DEPT. Codes / NEW Dept Setting the department codesDeactivating the department code Entering the Master1 code Press OK the screen displays Creating a department codeDeleting a department code Or keys, as shown on OK Advanced FCT / DEPART. Codes / Print Printing a department codePrinting the department report OK Advanced FCT / DEPT. Codes / Print Charge code will always be hidden Charge CodeUSE of the Department Codes by a Department Entering the Charge Code Creating an MBX MBX ManagementOK Mailboxes / Create MBX Printing the MBX list Modifying the features of a MBXPrinting the contents of a MBX Deleting a MBX OK FAX / MBX Polling MBX deposit in your machineMBX deposit in a remote machine MBX polling from a remote machine Operation General Maintenance To check the remaining capacities of the consumables Replacing cartridgesReplacing the Consumables Toner and Drum Cartridges Replacing the toner cartridge Remove the old toner cartridge Maintenance Safety Maintenance 100 Insert Gaugecard Following is displayed on the scanner control panel screen Remove the card101 102 Replacing the drum cartridge 103 104 With the grooves in the machine 105 106 Insert Gauge CAR 107 Cleaning the outside of the machine Cleaning the scanner’s glassCleaning the machine Cleaning 109 Cleaning the paper feed roller Scanner Calibration FaultsCommunication Errors Servicing General codes Communication error codesTransmission from the feeder Transmission from memory Code 0B Wrong number of pages Code 0C Received document errorCode 08 Quality Code 0A No document to be polled Message Action Error messagesMachine Errors Internet codes Inside the machine Machine paper jam Between the drum cartridge and the fusing assembly At the fusing assembly 116 Paper jam at the feeders and trays At the machine output tray117 Document feeder document jam Scanner Documents Jams118 Misc Problems At switch-on nothing appears on screen119 You receive a blank Machine Packing and TransportationFlatten documents if needed Help the sheets along Machine does not receive any faxes 121 Machine Specifications 123 Safety Electrical Supply Operator Accessible AreasMaintenance Cleaning Your Product 125 Use only power cord supplied with this equipment Do Not Do These Laser Safety InformationOperational Safety Information Do These 127 Maintenance InformationOzone Safety Information For Consumables United States, Canada Product Safety CertificationRadio Frequency Emissions Regulatory Information 129 For FAX FunctionFAX Send Header Requirements Data Coupler Information 130 131 Canada Environmental Compliance Regulations132 Canada Illegal Copies133 134 135 Other countries 136 Product Recycling and Disposal Pages Consumable Characteristics