Xerox F116 user manual Creating Group Dial Lists, Adding a Record, OK Directory / NEW Contact

MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 58 Mercredi, 11. août 2004 4:48 16

Directory

•RATE for each group dial you may choose your fax transmission speed. The available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone connec- tion, well adapted and without echo, the appropriate rate is the highest one.

If your group dial number has both TEL and E-MAILlisted, the validation key ( or ) will determine if the document will be sent over the telephone network or over Internet..

ADDING A RECORD

M 11 OK - DIRECTORY / NEW CONTACT

Your machine has just created a new record, fill in it by first entering your group dial name then validate with OK.

NOTE : you can stop the list creation at any time by pressing .

Enter the person’s fax machine number1 and press OK to confirm.

Enter the E-Mail address of your group dial and press OK to confirm.

Define the attached file format (Image or PDF) and press OK to confirm.

Your group dial ID number will automatically appear on the screen, if you wish to modify this number you may do so by choosing another free number and validate with OK.

Select the option WITH assigned key if you want to assign a letter (shortcut key) to your group dial. The first available letter appears by default. If you want to change it, scroll the letters by

means of the or keys, and press OK to confirm.

If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key.

CREATING GROUP DIAL LISTS

A group dial is made from the speed dials already stored.

For each list fill in the following lines:

•NAME of the list,

•NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick access to the answering machine,

•LIST COMPOSITION, its lists the ID numbers assigned to the speed dials included in the list,

•LIST NUMBER, a number lets you identify the list filed under (L).

A list may include both fax and internet group dial.

The same group dial may be included in different lists.

Caution - It is impossible to add one group dial to another group dial.

1.If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num- ber) except if a local prefix is already programmed (see § Local Prefix)

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Date en cours : 11 août 2004

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