Exporting a Directory, To export the directory

MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 63 Mercredi, 11. août 2004 4:48 16

EXPORTING A DIRECTORY

You may also export a directory from a machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

M 18 OK - DIRECTORY / EXPORT

Key in the e-mail address of the PC or other machine to which you want to export the directory.

Confirm by pressing OK.

Repeat the procedure as many times as required, for instance to update all your machines or send the same file to several PC users on your local network.

Setting up your Getting started Installation Contents machine

Safety Maintenance Operation Directory

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Date en cours : 11 août 2004

\\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFL V 2\LU 251 523 984B MFL_V2 FAXCENTRE F116_F116L XEROX

FR_GB_ESP\Anglais\Répertoire.fm

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Xerox F116 user manual Exporting a Directory, To export the directory, OK Directory / Export

Contents

251523984B Consumables WelcomeModel Equipment FaxCentre F116 FaxCentre F116L Control panel Date en cours 11 août Contents Creating speed dial lists Local Area Network LAN settingsL1 and L2 line network configuration model F116L Message service and the Internet Reception SendingCopying Charge code MaintenanceOther functions Department code Machine specifications Faults Date en cours 11 août Installation Requirements Installing Your MachineChoose a location that is well ventilated Machine Operational precautionsInstallation Operating Environment Installation Unpacking the Shipping BOX Unpacking the Machine Parts Up your Getting started Installation Contents Installation Peel off the shipping tape from the paper tray Description Adjustable paper guide Top cover release buttonOn/Off switch Pre-installed Installing the Paper Tray Installing the Removable Parts Installing the Document Feed Tray Installing the Copy Output Tray Loading Paper Installing the Document Output Tray Supported types of paper Loading Paper Manually Installation Installing the Second Paper Cassette Unit Option Connections Key to the diagram Make sure the On/Off switch is set to 0 OffTelephone and LAN Connection Power Line Connection and SWITCH-ON Installation Presentation Navigator gives you access to the menus visible on screenNavigation Methods Navigator Move to the right Move to the left Use key Symbol usedMoving within the menus Moving within a data entry field Access to Functions Menu-driven accessDisplay screen Main Menu 1 Directory Direct access by numberFunctions List Functions Function description Function description Functions Main Menu 2 SetupMain Menu 3 FAX Main Menu 8 a Dvanced FCT Main Menu 5 PrintMain Menu 6 C Ommands Main Menu 7 M Ailboxes Main Menu 8 Advanced FCT Functions Function description Supplier’s dial-up number Main Menu 9 I NternetSupplier’s identifier After machine power on, the screen displays Main Settings Date/Time Remote ConfigurationAccessing the Web Server Conditions required Country Geographical settingsYour machine number/your name Type of network Language Delay send modeConfirmation report Document feed type Activating or deactivating the answering machine Saving an access codeFax answering machine Before Reception Number of copies OK Setup / Reception / REC. PaperOK Setup / Reception / NBR of Copies Reception without paper Technical Parameters Fax or PC reception Parameter Setting Signification Erase Error TimeoutTimeout Improve REP @ Local Network Settings Local Area Network LAN SettingsAutomatic configuration Manual configuration Gateway address Netbios namesIeee address or Ethernet address or MAC address Sub-network mask Line User Mode L1 and L2 Line Network Configuration Model F116LNetwork Type Any documents you send them Selecting the Manual Transmission Mode LineRecording the Line 2 Number Model F116L Is allocated implicitly to line 1 L1 To modify the minimum length To program the prefixDialing Prefix Call Monitoring Manual call pick-up without off-hookingStopping a Call in Progress SID Call Reports and Logs OK Internet / Supplier Message Service and the InternetAccess to connection and message service parameters Initializations Parameters Access to the authentification Smtp parameters Access to servers parametersSample Internet settings for the machine 56 kbps modem 103.195.014.001 Mail.gofornet.com103.195.014.002 Changing the connection period Periodic type Standard settingsSettings Selecting the connection type Mail sorting Internet Connection Share PC modeMenu Description OK Internet / Immed Acces Immediate connection to the InternetProgrammed connection Deactivating the Internet Function Setting Up Your Machine For all speed dials or group dials you may Creating Speed Dial Lists Means of the or Creating Group Dial ListsAdding a Record OK Directory / NEW Contact To add a list From ProcedureConsulting a Record or a List Adding a List Importing a Directory Modifying a Record or a ListDeleting a Record or a List Printing the Directory File Structure Fields Contents OK Directory / Import ProcedureTo disable importing To import a directory To export the directory Exporting a DirectoryOK Directory / Export Directory Paper SendingScanner Document Positioning From the directory ResolutionChoosing the RESOLUTION/CONTRAST Contrast For a machine number Tel in the Directory From the redial keyTo multiple numbers Assigned number dialing Transmission with auto redial Delayed transmissionTo delay the transmission time of your document Immediate transmission Confirm with the OK key To use the manual dial modeRerouting OK FAX / Rerouting / Activation OK FAX / TX FORWARD. / Activation Tx forwardingOK FAX / Rerouting / Call Number OK FAX / Rerouting / Copy Transmission Over the Internet Sending a black and white document to an E-Mail addressSending a color document to an E-mail address Sending a typed message to an E-Mail address Deposit a file in an FTP server Scan to FTPThen, to send to E-mail address Multi-contact sending Transmission Waiting Queue Print the waiting queue Consult or modify the waiting queueImmediately perform transmission from the waiting queue Printing a document in waiting or in deposit Copying ReceptionStandard copy Enhanced copy Specific Copy SettingsScanner settings Machine settings Zoom Scanner settingsResolution Assembly Choosing the Paper Tray Fax Reception Mode OK Automatic Received Faxes Reduction ModeSelecting Paper Formats Discard size Paper Machine settingsOther Functions Logs To register a sequence for example, in key F1 Printing the Machine SettingsPrinting the Functions List Programming Speed Dials Font Printing To send a fax directly to your group dial key F1 presetCounters Polling a deposited document Menu ProcedureDeposit and Polling Placing a document in deposit Security Choice ProcedureEntering the locking code Locking the keyboard Locking the SMS service Locking the Internet settingsLocking the numbers Scan to PC Function Management by the AdministratorDepartment Code Activating the department code OK Advanced FCT / DEPT. Codes / NEW Dept Setting the department codesDeactivating the department code Entering the Master1 code Press OK the screen displays Creating a department codeDeleting a department code Or keys, as shown on OK Advanced FCT / DEPART. Codes / Print Printing a department codePrinting the department report OK Advanced FCT / DEPT. Codes / Print Charge code will always be hidden Charge CodeUSE of the Department Codes by a Department Entering the Charge Code MBX Management Creating an MBXOK Mailboxes / Create MBX Printing the MBX list Modifying the features of a MBXPrinting the contents of a MBX Deleting a MBX OK FAX / MBX Polling MBX deposit in your machineMBX deposit in a remote machine MBX polling from a remote machine Operation General Maintenance To check the remaining capacities of the consumables Replacing cartridgesReplacing the Consumables Toner and Drum Cartridges Replacing the toner cartridge Remove the old toner cartridge Maintenance Safety Maintenance 100 Insert Gaugecard Remove the card Following is displayed on the scanner control panel screen101 102 Replacing the drum cartridge 103 104 With the grooves in the machine 105 106 Insert Gauge CAR 107 Cleaning the outside of the machine Cleaning the scanner’s glassCleaning the machine Cleaning 109 Cleaning the paper feed roller Scanner Calibration FaultsCommunication Errors Servicing General codes Communication error codesTransmission from the feeder Transmission from memory Code 0B Wrong number of pages Code 0C Received document errorCode 08 Quality Code 0A No document to be polled Message Action Error messagesMachine Errors Internet codes Inside the machine Machine paper jam Between the drum cartridge and the fusing assembly At the fusing assembly 116 At the machine output tray Paper jam at the feeders and trays117 Scanner Documents Jams Document feeder document jam118 At switch-on nothing appears on screen Misc Problems119 You receive a blank Machine Packing and TransportationFlatten documents if needed Help the sheets along Machine does not receive any faxes 121 Machine Specifications 123 Safety Electrical Supply Operator Accessible AreasMaintenance Cleaning Your Product 125 Use only power cord supplied with this equipment Do Not Do These Laser Safety InformationOperational Safety Information Do These 127 Maintenance InformationOzone Safety Information For Consumables United States, Canada Product Safety CertificationRadio Frequency Emissions Regulatory Information 129 For FAX FunctionFAX Send Header Requirements Data Coupler Information 130 131 Canada Regulations Environmental Compliance132 Illegal Copies Canada133 134 135 Other countries 136 Product Recycling and Disposal Pages Consumable Characteristics