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Xerox F116 user manual 6MAINTENANCE, Maintenance, General

Models: F116

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MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 95 Mercredi, 11. août 2004 4:48 16

6MAINTENANCE

MAINTENANCE

GENERAL

To ensure the best operating conditions for your machine, it is recommended that you regularly clean the inside.

For normal usage, please respect the following rules:

•Never leave the cover open unless required.

•Protect the machine from direct sunlight.

•Do not attempt to oil the machine.

•Always gently close the cover and avoid vibrations.

•Do not open the cover while printing.

•Never try to dismantle the machine.

•Do not use paper that has stayed in the paper tray for a long time. Look at the safety rules in the Safety chapter at the end of this booklet.

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Date en cours : 11 août 2004

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FR_GB_ESP\Anglais\Maintenance.fm

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Xerox F116 user manual 6MAINTENANCE, Maintenance, General

Contents

Manual del usuario 251523984BFaxCentre F116 / F116L Guide dutilisationFaxCentre F116 WELCOMEModel EquipmentControl panel FR_GB_ESP\Anglais\Légende.fm Date en cours : 11 août3SETTING UP YOUR MACHINE Main settings CONTENTS1INSTALLATION Installing your machine Installing the removable partsDIRECTORY Copying OPERATIONSending ReceptionDepartment code MAINTENANCEMaintenance Other functionsFaults Machine specificationsSAFETY Page •Choose a location that is well ventilated 1INSTALLATIONINSTALLING YOUR MACHINE INSTALLATION REQUIREMENTSOperational precautions Operating EnvironmentMachine Installation Packing material Machine Shipping box UNPACKING THE SHIPPING BOXInstallation FR_GB_ESP\Anglais\Installation.fmUNPACKING THE MACHINE PARTS up your Getting started Installation ContentsSafety Maintenance Operation Date en cours : 11 août InstallationFR_GB_ESP\Anglais\Installation.fm Pull out the two pads from the paper feed inletPeel off the shipping tape from the paper tray ContentsInstallation FR_GB_ESP\Anglais\Installation.fmDESCRIPTION INSTALLING THE PAPER TRAY INSTALLING THE REMOVABLE PARTSINSTALLING THE DOCUMENT FEED TRAY INSTALLING THE COPY OUTPUT TRAYINSTALLING THE DOCUMENT OUTPUT TRAY LOADING PAPERInstallation Supported types of paper LOADING PAPER MANUALLYInstallation FR_GB_ESP\Anglais\Installation.fmDate en cours : 11 août INSTALLING THE SECOND PAPER CASSETTE UNIT OPTION A B C D E GHF CONNECTIONSInstallation FR_GB_ESP\Anglais\Installation.fmKey to the diagram TELEPHONE AND LAN CONNECTIONFR GB ESP\Anglais\Installation.fm POWER LINE CONNECTION AND SWITCH-ONSet the On/Off switch to position 1 On InstallationInstallation FR_GB_ESP\Anglais\Installation.fmDate en cours : 11 août PRESENTATION 2GETTING STARTEDNAVIGATION METHODS The navigatorSymbol used Moving within the menusMoving within a data entry field Symbol used•Menu-drivenaccess •Direct function access Menu-drivenaccessACCESS TO FUNCTIONS The display screenFrom the stand-bymode Direct access by numberFUNCTIONS LIST MAIN MENU 2 : SETUPM 2511 OK MAIN MENU 2 : SETUPM 25 OK M 251 OKMAIN MENU 5 : PRINT Functions FunctionsFunction description PageM 973 OK MAIN MENU 9 INTERNETM 97 OK M 972 OKFRI 31 DEC 23:59 PLEASE WAIT 3SETTING UP YOUR MACHINEMAIN SETTINGS FR_GB_ESP\Anglais\Configuration.fmDate/Time REMOTE CONFIGURATIONAccessing the Web Server Conditions requiredCountry Geographical settingsYour machine number/your name Type of networkLanguage Delay send modeConfirmation report Document feed typeActivating or deactivating the answering machine Saving an access codeFax answering machine BEFORE RECEPTIONM 241 OK - SETUP / RECEPTION / REC. PAPER Reception without paperNumber of copies Relay broadcastM 243 OK - SETUP / RECEPTION / PC RECEPT Fax or PC receptionTECHNICAL PARAMETERS SettingRX HEADER ERRORRETRY DELAY 8 - ECO ENERGYa print error in PC print mode SettingDefault format of document sent on the Internet ERROR TIMEOUTLOCAL NETWORK SETTINGS LOCAL AREA NETWORK LAN SETTINGSAutomatic configuration Manual configurationGateway address Netbios namesIEEE address or Ethernet address or MAC address Sub-networkmaskL1 AND L2 LINE NETWORK CONFIGURATION MODEL F116L NETWORK TYPELINE USER MODE SELECTING THE MANUAL TRANSMISSION MODE LINE RECORDING THE LINE 2 NUMBER MODEL F116LTo program the prefix To modify the minimum lengthDIALING PREFIX L1: called number Manual call pick-upwithout off-hookingCALL MONITORING STOPPING A CALL IN PROGRESSDate CALL REPORTS AND LOGSLOGS NumberM 921 OK - INTERNET / INIT PROVIDER / CONNECTION MESSAGE SERVICE AND THE INTERNETINITIALIZATIONS PARAMETERS M 91 OK - INTERNET / SUPPLIERM 923 OK - INTERNET / INIT PROVIDER / SERVERS Access to servers parametersAccess to the authentification SMTP parameters M 922 OK - INTERNET / INIT PROVIDER / MESS. SERVSMTP AUTHENT MESSAGE SERVICECONNECTION SERVERSChanging the connection period PERIODIC type Standard settingsSETTINGS Selecting the connection typeSelecting the transmission type Printing the Internet settingsMail sorting Changing the connection times SET TIMES typeSEND ALL MAILS INTERNET CONNECTIONShare PC mode To transfer the E-Mailsto a PCAccess through the menu Immediate connection to the InternetProgrammed connection DEACTIVATING THE INTERNET FUNCTIONSetting Up Your Machine 56 FR_GB_ESP\Anglais\Configuration.fmDate en cours 11 août 4DIRECTORY CREATING SPEED DIAL LISTSFor all speed dials or group dials you may CREATING GROUP DIAL LISTS ADDING A RECORDM 11 OK - DIRECTORY / NEW CONTACT To add a list CONSULTING A RECORD OR A LISTADDING A LIST ContentsIMPORTING A DIRECTORY MODIFYING A RECORD OR A LISTDELETING A RECORD OR A LIST PRINTING THE DIRECTORYFor example Smith;0123456789;jsmith@isp.co.uk;J;8 THE FILE STRUCTUREContents FieldsM 17 OK - DIRECTORY / IMPORT PROCEDURETo disable importing To import a directoryM 18 OK - DIRECTORY / EXPORT EXPORTING A DIRECTORYSafety Maintenance Operation Directory To export the directoryDirectory 64 Date en cours : 11 aoûtFR_GB_ESP\Anglais\Répertoire.fm DOCUMENT POSITIONING 5OPERATIONSENDING ScannerFrom the directory ResolutionCHOOSING THE RESOLUTION/CONTRAST ContrastFor a machine number Tel in the Directory From the redial keyTo multiple numbers Assigned number dialingTRANSMISSION OVER THE TELEPHONE NETWORK Delayed transmissionImmediate transmission Transmission with auto redialTo use the manual dial mode ReroutingSafety Maintenance Activate reroutingM 3913 OK - FAX / REROUTING / COPY Tx forwardingUsing the keys or M 3912 OK - FAX / REROUTING / CALL NUMBERAccess through the menu Sending a color document to an E-mailaddressSending a typed message to an E-Mailaddress TRANSMISSION OVER THE INTERNETScan to FTP Deposit a file in an FTP serverThen, to send to E-mailaddress Multi-contactsending TRANSMISSION WAITING QUEUEPrint the waiting queue CANCELLING A TRANSMISSION IN PROGRESSConsult or modify the waiting queue Printing a document in waiting or in depositStandard copy RECEPTION OVER THE PUBLIC SWITCHED TELEPHONERECEPTION COPYINGmachine settings SPECIFIC COPY SETTINGSEnhanced copy Scanner settingsZoom Scanner settingsResolution AssemblyLumination Fax Reception ModeChoosing the Paper Tray ContrastM 84241 OK - A4 M 84242 OK - LETTER Selecting Paper FormatsReceived Faxes Reduction Mode Discard sizePaper Machine settingsOTHER FUNCTIONS LOGSTo register a sequence for example, in key F1 PRINTING THE MACHINE SETTINGSPRINTING THE FUNCTIONS LIST PROGRAMMING SPEED DIALSM 57 OK - PRINT / PCL FONTS FONT PRINTINGCOUNTERS To print PCL fontsSetting the machine for document deposit DEPOSIT AND POLLINGPlacing a document in deposit Polling a deposited documentDelayed poll Entering the locking codeLocking the keyboard SECURITYTo access the SMS service locking menu Locking the Internet settingsLocking the SMS service Locking the numbersSCAN TO PC FUNCTION MANAGEMENT BY THE ADMINISTRATORDEPARTMENT CODE Activating the department codeSetting the department codes Deactivating the department codeM 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT M 883 OK - ADVANCED FCT / DEPT. CODES / DELETE Creating a department codeDeleting a department code M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPTM 884 OK - ADVANCED FCT / DEPART. CODES / PRINT Printing a department codePrinting the department report M 884 OK - ADVANCED FCT / DEPT. CODES / PRINTCHARGE CODE USE OF THE DEPARTMENT CODES BY A DEPARTMENTENTERING THE CHARGE CODE •perform document poll from a remote machine Creating an MBXMBX MANAGEMENT MAIL BOX MBX FAXPrinting the MBX list Modifying the features of a MBXPrinting the contents of a MBX Deleting a MBXM 36 OK - FAX / MBX POLLING MBX deposit in your machineMBX deposit in a remote machine MBX polling from a remote machineOperation Date en cours : 11 aoûtFR_GB_ESP\Anglais\Utilisation.fm 6MAINTENANCE MAINTENANCEGENERAL Replacing the toner cartridge Replacing cartridgesREPLACING THE CONSUMABLES TONER AND DRUM CARTRIDGES2 - Remove the old toner cartridge SafetyFR_GB_ESP\Anglais\Maintenance.fm Maintenancetoner cartridge Safety MaintenanceMaintenance machinePress OK on the scanner keypad. The display shows Press OK SafetyReplacing the drum cartridge Date en cours 11 août Safety MaintenanceMaintenance FR_GB_ESP\Anglais\Maintenance.fmwith the grooves in the machine MaintenanceMaintenance Safety MaintenanceTUE 02 APR 13:39 INSERT GAUGE CAR MaintenancePress OK SafetyCleaning the outside of the machine Cleaning the scanner’s glassCleaning the machine CLEANINGCleaning the paper feed roller Safety MaintenanceMaintenance SCANNER CALIBRATION FAULTSCOMMUNICATION ERRORS SERVICINGGeneral codes Communication error codesTransmission from the feeder Transmission from memoryCode 0B - Wrong number of pages Code 0C - Received document errorCode 08 - Quality Code 0A - No document to be polledCode 42 - Cannot access supplier Error messagesMACHINE ERRORS Internet codesInside the machine machine paper jamAt the fusing assembly Maintenance OperationDate en cours : 11 août MaintenancePaper jam at the feeders and trays Safety MaintenanceAt the machine output tray At the manual feed tray Document feeder document jamSCANNER DOCUMENTS JAMS At the paper trayAt switch-onnothing appears on screen MISC PROBLEMSYou cannot send a fax MACHINE PACKING AND TRANSPORTATIONThe machine does not receive any faxes You receive a blank pageClose the shipping box with adhesive tape Electric power supply MACHINE SPECIFICATIONSDimensions WeightWarning Markings 7SAFETYElectrical Supply Operator Accessible AreasMaintenance Cleaning Your ProductWARNING - ELECTRICAL SAFETY INFORMATION Do Not Do These LASER SAFETY INFORMATIONOPERATIONAL SAFETY INFORMATION Do TheseSafety MAINTENANCE INFORMATIONOZONE SAFETY INFORMATION FOR CONSUMABLESUnited States, Canada PRODUCT SAFETY CERTIFICATIONRADIO FREQUENCY EMISSIONS REGULATORY INFORMATIONFOR FAX FUNCTION FAX Send Header RequirementsData Coupler Information Safety Safety CANADAEUROPE MaintenanceRegulations ENVIRONMENTAL COMPLIANCEILLEGAL COPIES Canada6.Passports. Foreign Passports may be photographed CanadaOther countries Safety PRODUCT RECYCLING AND DISPOSAL006R01218 CONSUMABLE CHARACTERISTICSCONSUMABLE REFERENCES Toner cartridge